Wellfleet Board of Water Commissioners
Town Hall Conference Room
Tuesday, March 2, 2010
Present: Emily Beebe & Steven Gazzano, Co-Chairs; Jean Schaefer, Lori Vanderschmidt, Dan Wexman
Also Attending: Town Administrator Paul Sieloff, Town Accountant Marilyn Crary
Co-Chair Emily Beebe called the meeting to order at 6:39 p.m.
Town Meeting Warrant Recommendations
The Water Commissioners had two recommendations to make for the Town Meeting Warrant.
Beebe moved to recommend Article E (Water Enterprise Fund Budget). Wexman seconded, and the motion carried 5-0.
Wexman moved to recommend Article AA (Borrowing $3.2 million). Beebe seconded. Wexman and Beebe withdrew the motion and second until the Article has contingency language regarding getting the USDA grant.
Work Plan
BWC members reviewed their work plan in preparation for Town Meeting and beyond. These tasks were organized according to priority.
Contract Service Person
The Board considered the resume of a temporary contract service person for the Water System. The position is for a three-month period and will be offered to the independent contractor. The Board discussed operation needs for the position and a starting date.
Rules & Regulations
The Board examined the revised Rules & Regulations. Schaefer said the fee schedule was listed as an appendix in order to accommodate semi-annual billing. BWC members discussed: methods of payment for hook-ups, financial terms, loan financing, cross-contamination precautions in 6.7, and anti-backflow in 6.9.
Financial Projections
Jean Schaefer shared updated information on projections for revenue and expenditures for the Water Enterprise Fund which she had prepared. Town Accountant Marilyn Crary compared these with her Budget spreadsheets. Schaefer had reworked some basic assumptions with Financial Consultant Mark Abrahams.
Contract Options
Paul Millett of EPG had sent a spreadsheet which outlined the costs of Option 1A and Option 3. The Board studied this spreadsheet to verify the feasibility of the options. The Board will need Change Orders in order to have sufficient money in the appropriate accounts. Paul Sieloff was concerned about taking money from the contingency fund.
In order to save money on the tank contract, Beebe moved to eliminate painting the name “Wellfleet” on the tank. Wexman seconded. The motion carried 3-2.
Beebe moved to approve Options 1A and Option 3 with Change Order with the BOS approval. Wexman seconded, and the motion carried 5-0.
Wexman moved to amend Option 1 removing Cahoon Hollow Road. Beebe seconded, and the motion carried 5-0.
Beebe moved to ask the BOS to approve the Change Order for the elimination of the name “Wellfleet” on the tank. Wexman seconded, and the motion carried
3-2.
The Water Commissioners discussed borrowing money to guaranty payment for Options 1A and Option 3. Steve Gazzano will discuss borrowing with the Town Treasurer.
Other Business
A Water Commissioners’ sign off for use of Town property for overnight camping by Boy Scout Troop 83 at the Boy Scout Camp had been requested. The Water Commissioners stipulated that this would be the last time since the area is within the Zone of Contribution when the well becomes active. The BWC is wiling to help the Boy Scouts relocate the camp site to another part of the Town-owned parcel.
Adjournment
The meeting was adjourned by consensus at 9:43 p.m.
Respectfully submitted,
___________________________ __________________________
Mary Rogers, Committee Secretary Emily Beebe, Co-Chair
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Date
The Water Commissioners approved these minutes at the meeting held 3/22/10.
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