Wellfleet Board of Water Commissioners
Town Hall Conference Room
Tuesday, February 2, 2010
Present: Steven Gazzano, Co-Chair; Jean Schaefer, Lori Vanderschmidt, Dan Wexman
Regrets: Emily Beebe
Also Attending: Town Administrator Paul Sieloff, Town Accountant Marilyn Crary, EPG Representative Paul Millett
Co-Chair Steve Gazzano called the meeting to order at 6:35 p.m.
Options
The Board continued the discussion of which options could be done with the money available. Steve Gazzano said the Board was interested in doing Contract 1 Option #’s 1, 2 and 3 as presented by EPG (Environmental Partners Group).
Option #1 provides for water service along Main Street from Howland St. to Bank St. Option #2 is for drainage improvements on Commercial St. and Holbrook Ave. Option #3 is for service to five short streets. Since Pole Dike Rd. had been taken out of the proposals, the Board said that residents along that route could connect to the system by individual request.
The roads that are torn up have to be repaved, but the drains may be beyond the scope of the expansion project. Mr. Millett said that he had spoken to Ron Koontz of USDA regarding this. Dan Wexman asked about other money for the wastewater drains. Mr. Millett said there is potentially another source of funding for storm water through a grant application by the Conservation Commission.
Jean Schaefer said that Option 2 (storm drains) did not have the consensus of the Board. Paul Sieloff said that the storm drainage replacement was mandatory if the roads are torn up. Mr. Millett said that EPG can submit a new application to USDA that includes more information to cover the storm drains. Paul Millett said he will speak to Ron Koontz of USDA; however, he does not yet have the supporting documentation.
The Board considered which options could be completed with the money left after the 4.6 million dollars is spent on the identified costs for completing the expansion project as is. There would be $952,000 left for the options. Paul Sieloff reminded the Board that the Enterprise Fund will have to pay for future borrowing (all new debt). Schaefer said that the BWC will have to plan how much debt the Enterprise Fund can carry. Marilyn Crary said that she and the Financial Consultant were still organizing the Enterprise Fund.
Gazzano asked if Paul Millett could ask that the contracts be rebid for lower prices for Option #1 and #3. Millett said he had received pricing from Robert B. Our. He will ask for a hard, precise price, but he had set most of the figures with Mr. Our.
Paul Millett said that, from an engineering point of view, a loop up to Coles Neck should be included as an option for the next USDA grant application. Option #5 (Chris Drive- Mayflower- Gull Pond Rd. to Briar Lane loop) and Option #6 (Hiller-Summit Ave. to Chequessett Neck Rd. loop) would be included. Millett said a Town Meeting vote would include Options #5 and #6, possibly storm drains (Option #2) if needed.
Paul Millett and the Board agreed that Mr. Millett will go back to USDA to see if they will cover the drains in Option #2. He will also get figures for Options #1 (not including Main Street from Bank to Howland sidewalk curbing) and Option #3. He will prepare a package for USDA for Option #5 and #6.
System Administrator
There was a discussion of a 3-month, short term position for a system administrator, followed by a long term consultant position that will be advertised. Setting a date for hiring the assistant will be determined at the next meeting. Schaefer and Wexman are also planning for the position at their work sessions with the DPW. Dan Wexman said he would schedule another work session and invite Mary Fisk to the next BWC meeting on February 16, 2010.
Rules & Regulations
Schaefer said there needs to be a public hearing for the Rules and Regulations. Lori Vanderschmidt has been working on a draft of the Rules & Regulations revisions. Wexman suggested getting the document ready for the next meeting.
Application Form
The service application will be a subject for the next work session.
Other Business
Marilyn Crary and Paul Millett reconciled budget numbers. She reported on the amount of money still available in the General Fund. Paul Sieloff said that the USDA money will now be used to pay off the State Revolving Fund. This is a change in the decision made at the meeting January 28, 2010.
Minutes of 1/5/10, 1/19/10 and 1/28/10
Gazzano moved to approve the minutes of January 5, 2010. Wexman seconded, and the motion carried 3-0.
Schmidt moved to approve the minutes of January 19, 2010. Wexman seconded, and the motion carried 3-0.
Gazzano moved to approve the minutes of January 28, 2010. Wexman seconded, and the motion carried x-0.
Mail
Bennett & O’Reilly had submitted a large packet of information on Harborside Village.
There was a letter from the Congregational Church asking for an exemption from the hook-up fee because they are a religious institution. This will be discussed at another meeting.
Copies of the requisition for payments from EPG were in the mail.
Adjournment
Gazzano moved to adjourn. Wexman seconded and the meeting was adjourned by consensus at 9:00 p.m.
Respectfully submitted,
___________________________ __________________________
Mary Rogers, Committee Secretary Steve Gazzano, Co-Chair
__________________________
Date
The Water Commissioners approved these minutes at the meeting held 3/1/10.
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