.Meeting Minutes
Comprehensive Wastewater Management Planning Committee
August 24 2010, 2:30 pm
Wellfleet DPW Conference Room
Present: Alex Hay, Curt Felix, Lezli Rowell, Ned Hitchcock, Hillary Greenberg-Lemos, Christine Bates, Committee Secretary
Chair Hay called the meeting to order at 2:35 pm.
Pio Lombardo, attended the meeting as a member of the public.
Alex Hay, stated the extension was granted for the RFP to September 20, 2010. The loan documents will be completed by DEP and updated once everyone has the scope of work.
Alex stated the original intent of the meeting was to discuss and review RFP’s; however, with the extension, general discussion will take place. The Committee will review the RFP’s on September 21, 2010. Agent Greenberg-Lemos stated Mike Giggey requested to come to a meeting to present a report on costs. The committee stated they would like to have him come to a meeting in October or November.
The committee determined they needed a process to review the RFP’s and responses. It was suggested Rex Peterson be the “key” person and Alex will delegate materials to individual members. Rex will communicate with the companies responding to the RFP, and if he is unable to answer the questions, he will forward them to Alex Hay.
Questions will be extended to Sept. 3, 2010, which will allow one week to put together responses to the applicants Sept. 10, answers sent back. Sept. 21 the committee will review RFP’s. There will be a meeting on Sept. 7 to summarize how to respond to questions. On October 5, 2010, there will be discussion on the evaluations and decide who to interview, as well as schedule interviews.
Pio Lombardo stated he wanted to get a sense of what the committee wanted, and he has his proposal ready. He stated the barrier is working well in other communities and the people at Woods Hole are monitoring it. The barriers are removing nitrogen, and he is working with Mashpee, who may consider using a barrier as well. He stated they are virtually finding no nitrogen in the barriers. To date, fisheries are not being affected, but he feels experts would have to make that determination, based on the species being looked at. There was further discussion regarding the RFP and Lombardo testing, monitoring, etc. will change a great deal based on ecology. Curt Felix stated there is some data available from the National Seashore which is different from MEP’s. Alternative data
collection techniques need to be incorporated should the numbers fluctuate with different tests. Lombardo responded to a question regarding “real-time monitoring”, and he stated this should be done on-line. He suggested a GIS staff to identify where the locations need to be modeled and monitored and continue the monitoring over a long-term timeframe, and automation will come. Curt Felix stated with the Herring River Restoration, as well as the MA Audubon restoration of oyster reefs, it is important to monitor. Lombardo recommends getting the models and reproduce what the committee wants to do and have management oversite to determine what you really want to do. Lombardo recommended funding through the government He emphasized a model to find out which will work best. Curt Felix stated if there is good data from the Herring River Restoration, information from Duck Creek, the clapper valve at the Harbor, and the dam will
reveal estuary recovery numbers. Larmardo stated it is important to determine how much the town will be willing to spend and would it be worth it.
Rowell stated the CC Commission discounts towns promoting and enforcing the use of I/A and not counting it in the data. Lombardo stated there is no category under 10, and the owners (town) have to take ownership and if you have objective data and are meeting the removal requirements, and would have to take the legal and financial posture to be below 19. There needs to be an O & M agreement with I/A installations.
Agent Greenberg will ask Rex to send out an e-mail to potential bidders that questions are due on 9/3/10 and 9/20/10
Ned Hitchcock moved to adjourn at 3:40 pm; seconded by Alex Hay; passed 4-0.
Respectfully submitted,
Christine Bates, Committee Secretary
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