Board of Selectmen
Library Meeting Room
March 9, 2004
Minutes
The meeting was called to order at 7:00 p.m. by Chairman Dale Donovan. Selectmen present included Ira Wood, Michael May and Helen Miranda Wilson. Selectman Jerry Houk was absent. Town Administrator Tim Smith also attended.
Announcements:
· Donovan announced that the Water Issues Advisory Committee with hold two public meetings on Thursday, March 18 at 7 p.m. and Saturday, March 20 at 10 a.m. in the Library Meeting Room.
· Donovan announced that the Housing Authority will be closing on four affordable lots off Old Wharf Road on which houses will soon be built thanking Judy Taylor for all of her efforts. Assistant Town Administrator Rex Peterson was in attendance and requested that the Board sign the deed transferring the “Pratt” property to the Housing Authority as authorized by Town Meeting. The Board signed the deed.
The Board discussed:
· Business Licenses – on a motion by Wood, seconded by May, the Board voted unanimously to approve the business license of the Mainstay Motor Inn.
· Renewal of Seasonal Liquor Licenses – on a motion by Wood, seconded by May, the Board voted unanimously to approve the seasonal liquor license of Joseph Lema & Son, Inc.
· Recommendation on Beach Concessions – on a motion by Wood, seconded by Wilson, the Board voted unanimously to accept the bid of Hyannis Ice Cream in the amount of $350 to provide beach concession services at White Crest Beach for the summer of 2004.
· Amnesty Day – Health/Conservation Agent Emily Beebe was in attendance and noted that the rules are the same as last year and that only one load per household is allowed for the day. Donovan noted that Amnesty Day is scheduled for April 3rd from 8 a.m. to 2 p.m. and read the list of rules.
· Contract for Stormwater Facilities – the Town Administrator noted that this contract with Stearns and Wheler is for the engineering portion of Phase II of the stormwater remediation project on Commercial and School Streets and that the contract with the State for CZM’s matching funds has not yet been received. He noted that the project schedule will be addressed when the CZM funds are received. On a motion by Wood, seconded by May, the Board voted unanimously to approve the contract.
· Amendment 7 to Engineering Services Contract with Environmental Partners – the Town Administrator requested that this item be removed from the agenda noting that the additional services approved by the Board cannot go forward due to paving problems and that a plan for paving will be submitted. He indicated that the remaining $50,000 will be used to purchase repair equipment and spare parts.
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· Annual Town Meeting Warrant – Wood noted that the group working on the article to establish a property tax work-off program has suggested that the article not include an abatement limit to eliminate the need to return to Town Meeting should the State amend the limit. He suggested that the Board discuss a structure for this group/committee. Wilson suggested that the committee work under the umbrella of the Affordable Housing Partnership. Donovan suggested that Board members think about this matter and that the committee submit its suggestions to the Board.
· Board of Selectmen Policies – Donovan noted that Board policies have a sunset provision and need to be reviewed every three years. Wilson suggested that the Board renew them this evening and revise them at a later date. Donovan suggested that the sunset provision be eliminated from the Policy on Policies and that the policies be revisited as appropriate. On a motion by Wilson, seconded by Donovan, the Board voted unanimously to renew policies 1, 2, 3, 6-13, 16-19. On a motion by Donovan, seconded by May, the Board voted unanimously, to propose that the Policy on Policies be a topic to be placed on the Board’s agenda and to request
that the Town Administrator prepare a draft of the policy eliminating the “sunset provision” and circulate it to the appropriate people.
Wood presented his correspondence report noting receipt of certification of free cash from the Department of Revenue in the amount of $296,053.
Comments/Reports:
· Wilson asked if a new water meter has been installed at the Transfer Station; the Town Administrator will look into this matter.
Wood moved and May seconded a motion to approve the minutes of February 24, 2004 as printed. Wilson suggested an amendment. The Board voted unanimously to approve the minutes of February 24, 2004 as amended.
May moved and Wood seconded a motion to approve the minutes of February 28, 2004 as printed. Wilson suggested an amendment. The Board voted unanimously to approve the minutes of February 28, 2004 as amended.
On a motion by May, seconded by Wilson, the Board voted unanimously to approve the minutes of March 1, 2004 as printed.
Future Meetings:
· Wilson suggested scheduling a meeting of the Board of Water Commissioners to rework the regulations. The Town Administrator suggested that the Board wait until after Town Meeting to meet as Water Commissioners. Donovan suggested that the Board of Health be included in the next Water Commissioners meeting. Wood moved to schedule a meeting of the Board of Water Commissioners as soon as possible after Town Meeting. Wilson suggested waiting until after the meetings of the Water Issues Advisory Committee. Wood withdrew his motion.
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Wilson began reading a statement regarding a personnel matter. Donovan ruled Wilson out of order. The meeting was adjourned at 7:56 p.m.
Respectfully submitted,
Linda Smulligan
Administrative Assistant
Dale Donovan, Chair Ira Wood
Michael May Helen Miranda Wilson
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