Board of Selectmen/Board of Water Commissioners
Library Meeting Room
December 9, 2003
Minutes
Board of Selectmen
The meeting was called to order at 7:00 p.m. by Chairman Dale Donovan. Selectmen present included Jerry Houk, Michael May and Helen Miranda Wilson. Selectman Ira Wood was absent. Town Administrator Tim Smith also attended.
Town Clerk/Treasurer Dawn Rickman addressed the Board requesting that the Board sign the paperwork for $176,569 placed in permanent debt for the balance of the $1.4M the Town borrowed for the municipal water project. On a motion by Houk, seconded by May, the Board voted 3-1, with Wilson voting against, to sign the notes. The Board signed the notes.
The Board discussed:
a) Appreciation of Service to the Town – on a motion duly made and seconded, the Board voted unanimously to develop a certificate of appreciation for Birgitta Olson, who has recently retired, and to invite her to the Board’s December 23rd meeting as well as the members of the committees she has served.
On a motion by Wilson, seconded by Houk, the Board voted unanimously to adjourn the meeting of the Board of Selectmen at 7:08 p.m.
The meeting of the Board of Selectmen was called back to order by Chairman Dale Donovan at 8:40 p.m.
The Board continued discussion:
b) Business Licenses – on a motion by Houk, seconded by May, the Board voted unanimously to approve the business licenses of Kite Gallery and Billingsgate Adventure Company.
c) Renewal of Annual Liquor Licenses – on a motion by Houk, seconded by May, the Board voted unanimously to approve the annual liquor licenses of The Lighthouse Restaurant; Seaside Liquors and Joseph Lema & Sons.
d) ABCC Renewal Certification 2004 – it was noted that High Toss Pizza and Café did not renew its license. On a motion by May, seconded by Houk, the Board voted unanimously to approve the 2004 ABCC Renewal Certification.
e) 2004 Estimate of Temporary Resident Population – on a motion by Houk, seconded by May, the Board voted unanimously to set the ABCC 2004 estimate of temporary resident population at 17,500.
f) Wellfleet Police Officers Union Negotiations – the Town Administrator recommended that the Board continue with a negotiating team comprised of the Town Administrator, Assistant Town Administrator, legal staff as needed and the Police Chief as a technical advisor. Houk suggested that a Board member be added to the team as an observer and that the Finance Committee be updated to the extent possible. On a motion by May, seconded by Donovan, the Board voted unanimously that the Town Administrator serve as negotiator for the Police Union
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negotiations. The Town Administrator recommended that the same team (without the Police Chief) be used for negotiations with the Wellfleet Employees Association and the Wellfleet Permanent Firefighter Association with the Fire Chief serving as technical advisor during firefighter negotiations. On a motion by May, seconded by Donovan, the Board voted 3-0-1, with Wilson abstaining, to authorize the Town Administrator to serve as negotiator with the Wellfleet Employees Union and Wellfleet Permanent Firefighter Association. Wilson moved that the Board be updated as negotiations go along by the Town Administrator. The motion was not seconded. Wilson moved that Board members submit their suggestions for negotiations, after reading the contracts, to the Town Administrator by a specified date.
The motion was not seconded. Wilson withdrew both motions.
g) Draft Letter to Governor Romney (submitted by Open Space Committee in support of self-help grants for land bank purchases) – on a motion by Wilson, seconded by May, the Board voted unanimously to send the letter as drafted.
h) Request to Use Town Property – on a motion by May, seconded by Wilson, the Board voted unanimously to approve the request of the Friends of the Wellfleet Libraries to use the driveway on the east side of Town Hall and the Town lawn on Sunday, July 11, 2004 (rain date 7/18) and Sunday, August 8, 2004 (rain date 8/15) for the annual summer book sale.
i) Correspondence – Donovan noted that Selectman Wood is out of Town; there were no questions relative to the correspondence report.
Town Administrator comments – the Town Administrator indicated his appointment of Christine Bates as the new Committee Secretary and noted the January budget meeting schedule. Wilson indicated a conflict with the January 5th meeting and moved to change the January 5th meeting date to January 6th. The motion was not seconded. He updated the Board regarding lifeguard staffing noting that, should the Town opt not to provide lifeguards at the beaches, the Town would not incur legal problems or additional insurance costs as long as appropriate signage is posted.
Comments/Reports:
· Houk suggested that next year’s Christmas tree lighting be scheduled later in the evening.
· Wilson commented on the Board’s signing of contracts – on a motion by Wilson, seconded by Houk, that no contract be signed in the office until it’s discussed by the Board in an open meeting, the Board voted 1-3, with Houk, Donovan and May voting against.
Minutes:
· 11/15/03 – on a motion by Wilson, seconded by Houk, the Board voted unanimously to accept the minutes of 11/15/03 as printed.
· 11/25/03 (Board of Selectmen) – May moved and Houk seconded a motion to approve the minutes of 11/25/03 as printed. Wilson offered an amendment to the minutes - on a motion by Wilson, seconded by Houk, to amend the minutes of November 25, 2003, the Board voted 2-2, with Donovan and May voting against. Wilson offered a second amendment to the minutes - on a motion by Wilson, seconded by Houk, the Board voted 3-0-1, with May abstaining, to accept the amendment. On a motion duly made and seconded, the Board voted unanimously to approve the minutes as amended.
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· 11/25/03 (Board of Water Commissioners) – May moved and Wilson seconded a motion to approve the minutes of 11/25/03 as printed. Wilson offered an amendment to the minutes – on a motion by Wilson, seconded by Donovan, the Board voted unanimously to accept the amendment.
Future Meetings/Agendas - Wilson suggested that the Board schedule applicants for committees for interviews. Donovan indicated that the interviews could be scheduled at the next possible meeting. A motion by Wilson to interview two applicants and vote on the applicant for the Planning Board at the December 23rd meeting was not seconded. A motion by Wilson to schedule a special meeting to vote on the applicant for the Planning Board and interview two applicants for other committees was not seconded. The Town Administrator suggested that he interview applicants and make a recommendation to the Board. There was consensus to schedule a discussion of the goals for the Town Administrator at the January 13th meeting.
On a motion duly made and seconded, the Board voted unanimously at 9:37 p.m. on a roll call vote (Houk, Wilson, May, Donovan – yea) to enter executive session to consider the purchase, exchange, taking, lease, or value of real property since such discussion may have a detrimental effect on the negotiating position of the Town and not to reconvene in open session.
Respectfully submitted,
Linda Smulligan
Administrative Assistant
Dale Donovan, Chair Jerry Houk
Michael May Helen Miranda Wilson
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