Board of Selectmen
Senior Center
October 14, 2003
Minutes
The meeting was called to order at 7:00 p.m. by Chairman Dale Donovan. Selectmen present included Michael May, Helen Miranda Wilson and Ira Wood. Town Administrator Tim Smith also attended. Jerry Houk arrived during the Public Hearing at 7:05 p.m.
Shellfish Department Public Hearings - The Board held a Public Hearing, after Clerk Ira Wood read the text of the Public Notice, to consider the application of Michael Wallick and Russell Apgar for renewal of shellfish grant #95-28 and to amend the Temporary Shellfish Regulations to allow for the opening of Chipman’s Cove for shellfishing on Sunday, October 26, 2003.
On a motion by Wood seconded by May, the Board voted 4-0 to renew shellfish grant #95-28.
Wilson suggested that shellfish licenses and renewals include the expiration date to provide a written record and to comply with Town Bylaws. *(See attached.)
On a motion by Wood, seconded by May, the Board voted unanimously 5-0 to amend the Temporary Shellfish Regulations as written in the Public Notice to open Chipman’s Cove for shellfishing on Sunday, October 26, 2003. May disclosed that he has a commercial shellfish permit.
Interviews for Appointment to Boards/Committees – The Board interviewed Barbara Atwood for appointment to the Beach Study Committee; on a motion by Donovan, seconded by May, the Board voted unanimously to appoint Barbara Atwood to the Beach Study Committee through June 30, 2004. The Board interviewed Sandy Wonders for appointment to the Council on Aging; on a motion by Wood, seconded by May, the Board voted unanimously to appoint Sandy Wonders to the Council on Aging through June 30, 2006. The Board interviewed Susan Chapman for appointment to the Cultural Council; May disclosed that his wife is a member of the Cultural Council and Houk disclosed that his wife owns an art gallery in Town; on a motion by May, seconded by Houk, the Board voted unanimously to appoint Susan Chapman to the
Cultural Council though June 30, 2006. The Board interviewed William Knittle for appointment to the Natural Resources Advisory Board; on a motion by Wood, seconded by May, the Board voted unanimously to appoint William Knittle to the Natural Resources Advisory Board through June 30, 2006. The Board interviewed Abigail Franklin and Harriet Miller for one appointment to the Conservation Commission; Conservation Commission Chair Cyndi Moe was asked for information concerning meetings; the Board requested more time to consider these two applicants.
During the interviews, it was noted that the State of Wellfleet Harbor Conference is scheduled for Saturday, November 8, 2003; details will follow.
Announcements
May reminded the Board and attendees that the Wellfleet Oysterfest is scheduled for the following weekend , October 17, 18, 19, 2003 with activities for everyone.
NEW BUSINESS
The Board discussed:
Requests to Use Town Property:
- Karen Alter-Reid request to use Indian Neck Beach on Saturday, September 4, 2004, 6:30-8:00 p.m. On a motion by Wood, seconded by May, the Board voted unanimously to approve the request for use of Indian Neck Beach at no cost for the Bat Mitzvah.
- Wellfleet Historical Society – On a motion by Wood, seconded by May, the Board voted unanimously to approve the request of the Wellfleet Historical Society to set a table in front of the AIM Thrift Store to sell historical calendars on Saturday, October 18, and Sunday, October 19, 2003 from10:00-2:00. This is during the Oyster Festival; organizers have been notified and support the Historical Society.
Request to Install Utilities within a Public Way - On a motion by Wood, seconded by May, the Board voted unanimously to approve the request by Farrell Electric, Inc. to install utility conduits for a property at 75 Old County Road.
Set Mileage Rate for FY’05 – On a motion by Wood, seconded by Wilson, the Board voted 4-0 with May abstaining, to set the FY’05 mileage reimbursement rate at $0.38. Town Administrator Smith explained that the rate matches the IRS rate.
Old Business
Selectman Wood reviewed the hiring process for the position of Shellfish Constable. On a motion by Wood, seconded by Houk, the Board voted 4-0 with Wilson recusing, to appoint Andrew Koch as Shellfish Constable. Wilson asked for notification of Koch’s employment date.
Correspondence
Selectman Wood presented the Clerk’s correspondence report and highlighted several items. Town Administrator Smith explained grant procedures per Town Charter. Wood noted a listing in the Cape Cod Commission Reporter for the Wellfleet Wastewater Treatment Facility project extension to 12/31/05; Ben Gitlow provided background information; it is understood that the Town has continually asked for extensions to keep the project “on the shelf”. On a motion by Donovan, seconded by May, the Board voted unanimously to ask Selectman Wood to draft a letter to Governor Romney in support of funding of the Land Bank, similar to the letter from the Town of Brewster.
Open Session
Carl Caruso commented on his letter of Oct. 1. A discussion followed about the policy for requesting legal opinion from Town Counsel. Some requests by the Town Administrator are verbal for discussion purposes only or due to time constraints. It is agreed that a written request to Town Counsel and a written response provide formal records which are helpful as Board members change while some issues continue.
Selectmen’s Comments/Reports
Wood praised the Wellfleet Forum’s Taste of Wellfleet held on Sunday October 12, 2003. Wilson also attended the dinner. A fundraiser for the Senior Center, the event was described by Wood as a lot of fun and he recommended that everyone attend next year.
Wilson provided a report of the Barnstable County’s Selectmen’s Breakfast held on Friday, Oct. 10, 2003 at the Bookstore Restaurant. Among the topics were water/wastewater issues and the estuary project.
Minutes of Previous Meetings
On a motion by Wood, seconded by May, the Board voted unanimously to approve the minutes of September 23, 2003 with one amendment.
Future Meetings/Agenda
A lengthy discussion followed regarding a meeting of the Water Commissioners on Thursday, Oct. 17, 2003. Detailed material is helpful for discussion; technical issues need to be addressed with the engineers. On a motion by Donovan, seconded by May, the Board voted 2 for (May, Donovan) - 3 against(Houk, Wilson, Wood) to discuss with the consultant on Oct. 28, 2003 double plumbing the DPW building and double plumbing throughout the system - and have no meeting of the Water Commissioners before then unless there is an emergency related to connections or fees for water use; the motion fails.
Kathleen O’Donnell, Kopelman and Paige – 40B
Ms. O’Donnell serves on the Governor’s Task Force for Chapter 40B and provided information from meetings of the Task Force. Handouts were provided and discussion of zoning, planning and housing issues followed with the Board and members of the audience.
On a motion by Wilson, seconded, by Wood, the Board voted unanimously at 9:20 p.m. on a roll call vote (Wood-yes, May-yes, Houk-yes, Wilson-yes, Donovan-yes) to enter Executive Session to review litigation and contract negotiations with non-union personnel and not to reconvene in Open Session.
Respectfully submitted,
Jeanne May
Administrative Clerk
______________________ ______________________ _____________________
Dale Donovan, Chair Jerry Houk Michael May
______________________ ______________________
Helen Miranda Wilson Ira Wood
October 28, 2003 Board of Selectmen meeting approved for attachment to Meeting Minutes of October 14, 2003
Page 1 – paragraph 3:
* “…suggested that license renewal applications include the expiration date of the previous license so as to provide a written record of the correct date on which to commence the term of the new license, in compliance with the Shellfish Regulations.”
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