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Board of Selectmen
Senior Center
August 25, 2003
Minutes
The meeting was called to order at 7:03 p.m. by Chairman Dale Donovan. Selectmen present included Jerry Houk, Ira Wood, Michael May and Helen Miranda Wilson. Assistant Town Administrator Rex Peterson also attended.
Town Clerk/Treasurer Dawn Rickman addressed the Board regarding:
- Bond Issue - $2,000,010 for the new Senior Center building, portion of the Coles Neck Extension project and Chavchavadze land bank purchase. Noted that the Town's bond rating has been increased from A to A+. On a motion by Donovan, seconded by May, the Board voted unanimously to approve and sign the bond issue as printed.
- Agreement with Cape Cod Municipal Health Group - on a motion by Wood, seconded by May, the Board voted 4-0, with Wilson recusing herself, to approve and sign the renewal of the Agreement with Cape Cod Municipal Health Group.
Announcements:
- The Assistant Town Administrator announced that the maps displayed in the meeting room this evening are the result of a NOAA grant and the work of Brett Still. He thanked Mark Adams from the National Seashore for his contributions and noted that the project came in $3,000 under budget.
- The Assistant Town Administrator announced receipt of a plaque from the Ocean Conservancy awarded to the Conservation Commission for "outstanding and dedicated commitment to the National Marine Debris Monitoring Program and the protection of our ocean environment."
The Board discussed:
a) Request to Use Town Property: Cape Cod National Seashore - John Portnoy, representing the Cape Cod National Seashore, was in attendance and explained the request. On a motion by Wilson, seconded by May, the Board voted unanimously to approve the request of the Cape Cod National Seashore for the installation of two 2-inch PVC monitoring wells at the Old Chequesset Neck Road right of way north of map 19, parcel 6 on September 10-12, 2003, with permanent access for water quality monitoring, for joint USGS-National Park Service study of the salt-fresh groundwater interface around Mill Creek on the condition that all data be sent to the Health/Conservation Agent for as long as such data is collected.
b) Request to Install Utilities within a Public Way - on a motion by May, seconded by Wood, the Board voted unanimously to approve the request of Farrell Electric, Inc. to install utility conduits under Long Pond Road with work commencing on August 26, 2003.
Chairman Donovan recessed the meeting from 7:18 p.m. to 7:24 p.m. to sign the documents previously approved for the Town Clerk/Treasurer.
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c) Sandpit - Jan Plaue, John Portnoy, Cynthia Hope and Alan Platt of the Open Space/Land Bank Committee and Cyndi Moe, Dottie Dolan, Virginia Page and Ed Reynolds of the Conservation Commission were in attendance for this discussion. Ms. Plaue identified the area as a parcel of Town-owned land (parcel 224, map 12) known as the sandpit, on the corner of Pole Dike and High Toss roads, of approximately 12.45 acres of which 3-4 acres are either a permanent pond, vernal pool or wetland. She requested authorization to pursue a subdivision to separate out the wetlands and $3,000 for the survey. She noted concern that the area has been rezoned C2 and suggested that the wet area be rezoned back to residential and ultimately, for this portion to be placed under the
protection of the Conservation Commission. A motion by Wilson to ask the Town Administrator to ask the DPW to remove whatever items there are within the 100d) Disposition of Town-owned property - the draft "Policy on Disposition of Town-owned Land" was discussed. Wilson suggested that discussion be postponed until after review of Section VII of the General Bylaws. On a motion by Houk, seconded by May, the Board voted unanimously that in the third line under "General Procedure" in the draft policy, the word "appropriation" be replaced by the word "recommendation". The Assistant Town Administrator suggested that the deadline for the Board of Selectmen's final decision of April 1 be moved back to March 15 and subsequently, Selectwoman Wilson suggested that all the deadline dates be moved back by one month. There was consensus to finalize this policy at the Board's next
meeting.
e) Special Recognition - on a motion by Donovan, seconded by Houk, the Board voted unanimously to approve a plaque to be presented to H. Irvin "Toots" Tousignant Wednesday night at 7:30 p.m. at the square dance expressing the Town's appreciation and gratitude for instructing and entertaining four generations of Wellfleet residents and visitors at the summer square dances over the past thirty years and expressing hopes and wishes for many more.
f) Lisa Brown: Oyster Festival - Ms. Brown requested that the Board temporarily lift Article VII, Section 19 of the General Bylaw to allow for alcohol service during the Oyster Festival noting that S.P.A.T. will provide liability insurance and will contain service of alcohol beverages per the recommendation of the Police Chief. On a motion by Houk, seconded by Donovan, the Board voted unanimously to waive Article VII, Section 19 of the General Bylaws for the two days of the Oyster Festival on the condition of submission of a liquor liability policy. It was suggested that this policy be reviewed by Town Counsel.
g) Meeting Schedule/Television Coverage - Selectman Wood noted that moving Board meetings to Tuesday would cause a hardship for newspaper reporters due to deadlines. On a motion by Donovan, seconded by Houk, the Board voted unanimously that at the earliest convenient date, Board of Selectmen meetings be scheduled on Tuesday nights. Discussion
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included continuing to look for someone available to tape the meetings on Monday nights. On a motion by Wilson, seconded by Donovan, the Board voted unanimously to pay $3.00 for an extra tape of the meetings.
h) Old Wharf Road/Housing Authority Project Update - the Assistant Town Administrator updated the Board on the survey of the Housing Authority lot off of Old Wharf Road noting that the Housing Authority has voted to move ahead with dividing the property. Selectwoman Wilson read questions regarding the dirt road which runs through lot #162 and suggested that these questions be forwarded to Town Counsel. Chairman Donovan suggested that these questions be forwarded to the Assistant Town Administrator and Town Administrator for review.
i) Ambulance Bid - on a motion by Wood, seconded by May, the Board voted unanimously to accept the bid of Autotronics in the amount of $98,300.
j) Authorization of the Town Administrator Sitting on the Governor's Ocean Management Task Force - on a motion by May, seconded by Wood, the Board voted unanimously to authorize the Town Administrator to sit on the Governor's Ocean Management Task Force. Payment of the Town Administrator's travel expenses by the Town to attend these meetings was discussed.
k) 335 Main Street Committee - Wood moved and May seconded a motion to approve the make-up of the Committee and charge. Wilson suggested that the Board of Health also be invited to appoint a member and the motion was so amended. The Board voted unanimously in favor of the motion as amended.
Selectman Wood presented his correspondence report. Arlene Kirsch requested that copies of the two memoranda from Barnstable County Retirement regarding early retirement and a local government pension holiday program and the memorandum from Superintendent Gradone regarding FY
Open Session:
- Ben Gitlow addressed the Board regarding the scheduling of Open Session later in the meeting, summer water consumption and monitoring and his letter from last week.
Comments/Reports:
- Selectman Wood asked the procedure for scheduling discussion of some issues from the meeting of the Non-Resident Taxpayers Association i.e. revitalization of the downtown area.
- Selectman Houk questioned starting work on the Coles Neck extension water system at the Bookstore Restaurant area. Wilson indicated that the Board's prior vote established that the water system project would begin after the Oyster Festival in the Coles Neck area. The role of the Board of Water Commissioners was discussed.
- Selectman Houk commented on the signs on the Route 6 islands and items and trash on Main Street.
- Selectwoman Wilson suggested scheduling a meeting of the Board of Water Commissioners to discuss double plumbing and the direction of the project and requested to be contacted on matters which concern the Water Commissioners.
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On a motion by Wood, seconded by May, the Board voted 4-0-1, with Houk abstaining (he had not attended the meeting), to approve the minutes of August 11, 2003 with one amendment.
On a motion by Wood, seconded by May, the Board voted unanimously to release the executive session minutes dated 12/15/86, 12/10/86, 11/17/86, 11/10/86, 11/5/86, 11/3/86, 10/28/86, 10/27/86, 9/2/87, 8/26/87, 4/22/87, 4/1/87, 3/25/87, 3/16/87.
Future Meetings/Agendas - suggestions included interviews of applicants for appointment to various boards and committees and scheduling a discussion of revitalization of the downtown area. After discussion, Wilson indicated that she will post a meeting of the Water Commissioners for September 3rd at 7:00 p.m.
Wilson wished to clarify the beginning date for the initial two year monitoring period for two shellfishing grant licenses that had been given the Board of Selectmen's final approval by signing them in the office during the previous week.
On a motion duly made and seconded, the Board voted unanimously to follow the recommendation of the Town Administrator regarding interviewing of candidates for the position of Shellfish Constable.
On a motion duly made and seconded, the Board voted unanimously to adjourn at 10:03 p.m.
Respectfully submitted,
Linda Smulligan
Administrative Assistant
Dale Donovan, Chair Jerry Houk Ira Wood
Michael May Helen Miranda Wilson
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