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Board of Selectmen
Senior Center
August 11, 2003
Minutes
The meeting was called to order at 6:02 p.m. by Chairman Dale Donovan. Selectmen present included Ira Wood, Michael May and Helen Miranda Wilson. Selectman Jerry Houk was absent. Town Administrator Tim Smith also attended.
The Board met with Paul Gabriel of Environmental Partners Group who updated the Board on progress on the water system master planning. Discussion included:
- water budget (155 gallons/day) - there is room for 15 more residential connections before a new tank is needed to regulate pressure. Total demand - 11,600 gal./day. Peak day - 29,000 gal./day. Permit limitations per DEP - 20,000 gal./day. DEP is aware of the potential overage. New wells at the Boy Scout Camp and Coles Neck are permitted.
- Master plan, commitment of Town - Town will not be committed to any one course; the plan should be revisited every year or two.
- Expansion of system, residents/businesses avoiding expenses of putting in new wells/special septic systems - Provincetown developed an agreement wherein homeowners, if going to be hooked up to the system, could do short term repairs and pay into an escrow account to be used as a betterment when the new system is installed.
- Pros and cons of having one continuous system vs. separate systems - it is better to have a continuous system with multiple supplies for redundancy. If the Town needs to expand, it can use a new well at Coles Neck or at the Boy Scout Camp. It is better to have one system.
- Cost to install and provide maintenance of the SCADA system - bids will be sought for the system but the cost is estimated at $40,000-$50,000. Maintenance - $1,000/year.
- Water Commissioners addressing procedure for paying for the system - can begin now to develop policies. Establishing an enterprise fund was discussed.
- Integrating wastewater costs into enterprise fund - enterprise fund can be established without any current users.
- Flushing toilets, watering grass, rinsing DPW and Shellfish Department vehicles with water from existing on-lot wells - policy issue; it should be considered in buildings which currently have wells. It may not be that easy to separate plumbing systems. DEP silent on this matter. The current system design does not include this option.
Chairman Donovan announced that the Health Agent, DPW Director and Environmental Partners will be meeting with residents who live in the area of the Transfer Station on September 4th at 4:00 p.m. in the Library to discuss water issues and landfill capping and could address other questions which the Board may not get to at this meeting.
The Board interviewed Michaele Terkanian and Barbara Lovett for appointment to the Cultural Council. Selectman May disclosed that his wife is a member of the Cultural Council. May moved and Wilson seconded a motion to appoint Ms. Terkanian and Ms. Lovett to the Cultural Council. The third applicant, Evelyn Sheffres arrived at the meeting. May withdrew his motion and the Board interviewed Ms. Sheffres for appointment to the Cultural Council. On a motion by May, seconded by Wood, the Board voted unanimously to appoint Michaele Terkanian, Barbara Lovett and Evelyn Sheffres to the Cultural Council.
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Announcements:
- Donovan announced the September 4th, 4:00 p.m. meeting for the residents of the Coles Neck and Transfer Station areas to review progress and plans for landfill capping and the Coles Neck Water System extension.
- Donovan reviewed committee vacancies.
- Wood announced that Representative Gomes will be holding her Wellfleet office hours on August 22nd at 9 a.m. at Town Hall.
Denny O'Connell addressed the Board on behalf of the Friends of the Wellfleet Libraries to request an additional rain date of August 24th for the book sale. On a motion by Wood, seconded by May, the Board voted unanimously to approve this request.
The Board discussed:
a) Requests to Use Town Property:
- Michele Po - on a motion by Wilson, seconded by May, the Board voted unanimously to approve the request of Michele Po to use Cahoon Hollow Beach (area directly below the Beachcomber), on August 23, 2003, with a raindate of August 24, 2003, from dusk to dawn, to shoot a digital video movie.
- W.H.A.T. - on a motion by Wood, seconded by Donovan, the Board voted unanimously to approve the request of W.H.A.T. to hang a "W.H.A.T. for Kids" banner (approximately three feet by twelve feet) on the tennis court fence from the date of permission through August 27th. It was suggested that the Board consider a policy on signage.
b) FY'04 Small Cities Grant - the Town Administrator noted that this grant will enable participation in the regional housing rehabilitation program. On a motion by Wilson, seconded by May, the Board voted unanimously to authorize Chairman Donovan to sign the FYc) Appointment of Election Workers - on a motion by Wood, seconded by May, the Board voted unanimously to appoint the following Election Workers: submitted by Town Democratic Committee - Barbara Atwood, Zel Levin, Anne Ehrenberg, Claire Carroll, Donna DeVasto, Nancy Durkee, Anne C. Fox, Susan S. Gauthier, Mary Houk, Patricia D. Nugent, Janet P. Rice, Barbara Souther, Barbara Stevens, Terri Frazier, Katherine Stillman, Sheila Paine, Shephen Russell, Paul Weber, John M. Dooley, Mary Ann Dooley; submitted by Town Republican Committee - Alfred Hill, Judith Rhodes, Ruth Ann Dykeman, Eleanor Hazen, Phyllis Hill, Richard Hazen III, Deborah Lane, Clarence Smith, Betsey Patterson, Jean Lay, Robert Hankey, Ruth Marriott, Frances Hartswick, Carol Smith.
d) Meeting Schedule/Television Coverage - the Town Administrator noted that if the Board wishes to continue television coverage of its meetings, meetings would need to be scheduled on Tuesdays or Thursdays. There was consensus to delay this discussion until a full Board is present.
e) Letter re: AmeriCorps - Bob Hubby, Chairman of the Open Space/Land Bank Committee, addressed the Board to note the contributions of Ben Smith, an Americorps volunteer working on a trail guide of the Town's conservation lands, and requested that the Board send
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a letter in support of continuation of AmeriCorps programs. On a motion
by May, seconded by Wilson, the Board voted unanimously to sign and send the letter in support of AmeriCorps.
f) Business Licenses - on a motion by Wood, seconded by May, the Board voted unanimously to approve the business license of the Wellfleet Chamber of Commerce. It was noted that non-profit entities have not been charged the business license fee.
g) 335 Main Street Use Committee - Chairman Donovan outlined his proposal. Suggestions included submission of disclosures of conflicts of interest, including representatives on the Committee from the Housing Authority, Building and Needs Assessment Committee, Historical Commission, Finance Committee, Chamber of Commerce, Non-Resident Taxpayers Group as well as three citizens at large and staff support, adding village revitalization issues to the charge and assessing all options in regard to how financially beneficial an option would be to the Town. There was consensus that the charge be refined and brought back to the Board.
Selectman Wood presented his correspondence report. It was suggested that the Board's e-mail be included in the correspondence report; Selectman Wood will follow up on this suggestion with the Assistant Town Administrator.
Open Session:
- Ben Gitlow addressed the Board outlining his recommendations relative to the water system master plan.
- Steve Pechonis addressed the Board and spoke in favor of televising Board meetings and against demolition as an option for the 335 Main Street property.
- Ken Granlund, Jr. addressed the Board regarding the $10,000 appropriated by the Town to fund the Chamber of Commerce's informational booklet. The Town Administrator was asked to draft a contract with the Chamber of Commerce, similar to that used with Town supported human services agencies, for review by the Board.
Comments/Reports:
- Selectwoman Wilson requested that Board members be informed of executive session materials before executive sessions are held and suggested that a separate tax rate be established for long-term residents.
The Town Administrator noted that the Town's bond rating has been increased from A to A+.
On a motion by Wood, seconded by May, the Board voted unanimously to approve the minutes of July 28, 2003 as amended.
On a motion by Wood, seconded by May, the Board voted unanimously to release the executive session minutes dated 10/12/88, 9/28/88, 10/5/88, 8/17/88, 9/21/88, 9/14/88, 8/31/88, 5/4/88, 4/20/88, 2/24/88.
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Future meetings/agendas: suggestions included establishment of a Housing Partnership, affordability issues in Town, water system draft management plan
Selectwoman Wilson suggested that minutes of the Board of Water Commissioners meetings be kept separate from those of the Board of Selectmen.
On a motion by Wood, seconded by May, the Board voted unanimously at 8:52 p.m. on a roll call vote (Wilson, May, Wood, Donovan - yea) to enter executive session to discuss litigation and not to reconvene in open session.
Respectfully submitted,
Linda Smulligan
Administrative Assistant
Dale Donovan, Chair Ira Wood
Michael May Helen Miranda Wilson
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