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Board of Selectmen
Library Meeting Room
June 23, 2003
Minutes
The meeting was called to order at 6:00 p.m. by Chairman Dale Donovan. Selectmen present included Jerry Houk, Ira Wood, Michael May and Helen Miranda Wilson. Town Administrator Tim Smith also attended.
On a motion by May, seconded by Wood, the Board voted unanimously at 6:01 p.m. on a roll call vote (Houk, Wilson, May, Wood, Donovan - yea) to enter executive session to hold an initial screening, (including interviews if they are part of the initial screening process) of candidates for employment since an open meeting would have a detrimental effect in obtaining qualified candidates, and to reconvene in open session.
The meeting was reconvened in open session and called back to order at 7:04 p.m. The Board held a public hearing on the application of Nate O. Johnson for a one acre shellfish grant license located north of Loagy Bay. Selectman Wood read the public notice. It was noted that Mr. Johnson submitted a written request that this hearing be postponed until the end of July because he could not be in attendance this evening. On a motion duly made and seconded, the Board voted unanimously to continue this hearing to the Board meeting of July 28 at 7:05 p.m. On a motion by Wilson, seconded by Wood, the Board voted unanimously to ask Nate Johnson to file a disclosure form in time for the July 28th Board meeting so the Board can take action on it and he can act on the Shellfish Advisory
Committee.
On a motion by Houk, seconded by May, the Board voted unanimously at 7:09 p.m. on a roll call vote (Houk, Wilson, May, Wood, Donovan - yea) to enter executive session to hold an initial screening, (including interviews if they are part of the initial screening process) of candidates for employment since an open meeting would have a detrimental effect in obtaining qualified candidates, and to reconvene in open session.
The meeting was reconvened in open session at 8:02 p.m. and called to order at 8:07 p.m.
Selectman May announced Wellfleet Night at the Orleans Cardinals game scheduled for tomorrow evening.
The Board discussed:
a) Report from the Affordable Housing Task Force - Assistant Town Administrator Rex Peterson joined the Board and presented the Task Force's recommendations representing over a year's worth of work. The recommendations included: creation of a Local Housing Partnership; distribution of a Town-wide survey; development of a Housing Action Plan; appointment of a committee to study the Community Preservation Act and creation of an Affordable Housing Trust Fund. Discussion included possible 40B development. There was consensus to schedule discussion of the recommendations to create a Local Housing Partnership and to distribute a Town-wide survey at the next regular Board meeting.
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b) Housing Authority: Old Wharf Road Access - Judy Taylor of the Housing Authority joined the Board and distributed maps of the Old Wharf Road area. Ms. Taylor pointed out the dirt road crossing lots 162 (Town-owned) and 160/161 (owned by the Housing Authority), and noted that this road is traversed on a regular basis without permission. She asked for the BoardWilson, the Board voted unanimously to post the dirt road through lot 162 on Old Wharf Road.
Selectman Houk left the meeting at 8:52 p.m.
c) Harbor Management Plan - Selectman Wood requested that the 1995 draft Harbor Management Plan be scanned and placed on the Town's web site. Selectwoman Wilson requested a copy of the 1995 draft plan to compare with other Town documents. NRAB Chair Doug Franklin indicated that the NRAB wishes to keep the plan local and then consider forwarding it to the State and that all staff assistance would be welcomed. Wilson moved and Wood seconded a motion to request that the NRAB forward a recommendation on how to proceed with the process for a Harbor Management Plan. Lezli Rowell of the NRAB requested information from the Harbormaster's Office relative to how a non-certified plan has effected permitting. Ben Gitlow recommended that the Town not pursue
a state certified plan and submitted his notes which Chairman Donovan will forward to the NRAB. It was suggested that other boards such as the Shellfish Advisory Committee, Marina Advisory Committee, Board of Health and Conservation Commission also be asked for input. The Board voted unanimously in favor of the motion.
d) Requests to Use Town Property:
- Rod Recor - on a motion by Wood, seconded by May, the Board voted unanimously to approve the request of Rod Recor to use the area of Duck Harbor Beach located near the public access point from the parking area on September 13, 2003 from 10 p.m. to 12 a.m. for a post wedding reception.
- W.H.A.T. - Chairman Donovan moved to approve the request of the W.H.A.T. to use the Baker's Field Tent from July 14 to August 27, on Monday, Tuesday and Wednesday evenings (Monday, Wednesday and Thursday nights during the last week of July), for performances of plays for young audiences on the condition that this request is approved by the Recreation Committee. The motion was seconded by May. Wood recused himself. Wilson indicated her intent to also recuse herself. The Board invoked the rule of necessity and voted unanimously 4-0 to approve this request.
e) Business Licenses - on a motion by Wood, seconded by May, the Board voted unanimously to approve the business licenses of Small Boat Service, Harperspace Studio Gallery, Wellfleet Glass Works and Mon Chat.
f) Town Administrator Appointments/Reappointments - the Town Administrator indicated his appointment of Sally Largey as the Council on Aging Office Assistant and the following summer Recreation Department staff: Morning Recreation Assistant - Joseph Bensman,
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Leo Buckley, Matthew Chudomel, Suzanne Giovangelo, Stephanie Ferisin, Karsten Kane; Morning Recreation Aide - Larissa Chudomel; Tennis Monitor g) Board of Selectmen Reappointments - on a motion by May, seconded by Wood, the Board voted unanimously to reappoint Richard Tesson to the Conservation Commission. Selectman May recused himself. On a motion by Wilson, seconded by Wood, the Board voted unanimously 3-0 to reappoint Jan LaTanzi to the Cultural Council. May rejoined the Board. On a motion by May, seconded by Wood, the Board voted unanimously to reappoint Sibel Asantugrul as an alternate on the Zoning Board of Appeals. It was noted that the following are not seeking reappointment and it was requested that letters of thanks be drafted: Beach Study Committee - Laura Wanco; Cultural Council - Brailsford Nixon; Board of Health - Betty Kimball; Planning Board - David
Wright.
Chairman Donovan noted that he has not as yet received committee sign-up sheets from all Board members and requested that they be submitted to him as soon as possible.
Selectman Wood presented his correspondence report.
Open Session:
- Cyndi Moe addressed the Board to reiterate her request for signage indicating that "public seating" is available at the Town's picnic tables at Mac's Seafood. Wilson moved to ask the appropriate person, through the Town Administrator, to have the Town picnic tables moved away from Mac's Seafood restaurant and that some modest form of signage be used at the tables. Wood recused himself and left the table. The motion failed for lack of a second. May offered to speak with Mac Hay tomorrow. Wood rejoined the Board.
- Moe Barocas addressed the Board regarding the parking time limits for the employee parking spaces in the Town Hall parking lot.
- Lezli Rowell requested that the Board revisit its vote to close off parking at the sluiceway for the summer. It was noted that the Board's vote was to try this parking closure for one year and that the Conservation Commission had concurred with this decision. No action was taken on this request.
Comments/Reports - Selectwoman Wilson asked how the Board deals with letters that need a response; Chairman Donovan outlined the options.
Wood moved and May seconded a motion to approve the minutes of June 9, 2003. On a motion by Wilson, seconded by Wood, to amend the minutes on pages three and five, the Board voted 2-2, with Donovan and May voting against. The Board voted 3-1, with Wilson voting against, on the original motion.
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Wood moved and May seconded a motion to approve the minutes of June 16, 2003. On a motion by Wilson, seconded by Wood, to amend the minutes, the Board voted 2-2, with Donovan and May voting against. The Board voted 3-1, with Wilson voting against, on the original motion.
On a motion by Wood, seconded by May, the Board voted unanimously to release the executive session minutes dated 4/29/91, 4/17/91, 4/8/91 (2), 3/18/91, 3/11/91, 2/19/91, 2/11/91, 2/28/91.
Future Meetings/Agendas - Chairman Donovan suggested that the Board meet on July 7th to hold a dog hearing and to discuss goal setting and planning procedure and the possibility of community surveys. Other suggestions included reviewing data from the future search conference and scheduling a meeting of the Water Commissioners.
Selectwoman Wilson asked that Board members review the Open Meeting Law guidelines regarding minutes.
On a motion by May, seconded by Wilson, the Board voted unanimously to adjourn at 9:58 p.m.
Respectfully submitted,
Linda Smulligan
Administrative Assistant
Dale Donovan, Chair Jerry Houk Ira Wood
Michael May Helen Miranda Wilson
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