Community Preservation Committee
Minutes of Meeting December 18, 2013
Wellfleet Town Hall Hearing Room
Present: Elaine McIlroy, Jan Plaue, Geraldine Ramer, Gary Sorkin, Donald Thimas, Trudy Vermehren
Regrets: Deirdre Poole, Janet Reinhart, Peter Hall
Vice-chair Gary Sorkin called the meeting to order at 9:00 a.m.
Minutes of 11/20/13
Trudy Vermehren moved to approve the minutes of November 20, 2013. Donald Thimas seconded, and the motion carried 6-0.
Report on Needs Hearing
Mary Rogers gave a brief report of the 2013 Needs Hearing held during the Board of Selectmen’s meeting of December10, 2013.
Returns of Unspent Funds
Besides the $5,000 returned from the adjusted Estate Planning project from Housing, there is $2,000 left in the 20-20 Buy Down project and $74.08 remaining in the Route 6 Housing project. Dawn Rickman had sent a letter to CPC returning $2,000 of unspent money from the Town Archive project. If all these monies are returned to the Fund Balance, there will be more money available for this year’s projects.
Plaue moved to return $4,074.08 of unspent funds to the General Fund Balance. Thimas seconded, and the motion carried 6-0.
Library DVD Application #14-01
Elaine McIlroy explained that Application #14-01 had been withdrawn because the Friends of the Library will cover the expense.
Application #14-02 Town Records
Town Clerk/Treasurer Dawn Rickman explained the goals of the Town Records project she was requesting for $50,000. She outlined the storage system and computerization methods. She said some records need to be retained permanently and some can be eliminated. She discussed the retention schedule with CPC. Rickman said that the request was for a one-time only project. Members asked about state requirements and the need to store historical documents. Members asked if this was a CPC or a Town concern and asked if some Town funding was available. Harry Terkanian came forward to discuss use of Town money to fund the project. CPC members asked about the time frame involved in completing the project. CPC asked about splitting the project according to time periods or kinds of records. Rickman
said it might be possible to cut back on the microfilming portion of the project. Don Thimas asked about towns that had used the retrieval system she was proposing. Perhaps $15,000 or $10,000 could be taken off the request for CPC money.
Before the end of the meeting, Rickman returned with an adjusted request for $37,959. The Committee will use this figure as the basis for voting on the project at the next meeting.
Application #14-09 Tennis Courts
Town Administrator Harry Terkanian, CCYC Tennis Director Art Jerome, Recreation Director Becky Rosenberg, and Assistant Recreation Director Angel Robinson were present to discuss the Recreation Application #14-09 for $300,000 for reconstruction of the Town tennis courts. Mr. Jerome explained the beneficial use and design of wind screens for tennis courts in places similar to Mayo Beach. Mr. Jerome also discussed sponsorship by advertising banners might be an option for additional money. Becky Rosenberg explained the blended lines that are proposed for the courts. She anticipated much higher usage and income with improved tennis courts. Trudy Vermehren asked about the storm water drainage system for the courts. Harry Terkanian reviewed the money that has been spent engineering the drainage system. He
said that half the cost is for the drainage issues. Becky Rosenberg explained the importance of drainage improvements. CPC members suggested breaking up the costs into remediation of the drainage and building of the courts. Terkanian reminded everyone that the cost estimates had been done a year ago and could be expected to go up. Mr. Jerome suggested looking at Stony Brook Elementary School’s courts in Brewster to see what blended lines look like. The actual project would not be done until Fall of 2014, Harry Terkanian said. Elaine McIlroy asked about other sources of grants that might be available.
Application #14-10 Seababies Playground
Liz Sorrell, Kristen Roberts and Liz Carns of a Children’s Place and Cindy Hogan of Seababies presented a revised budget proposal of $39,727.48 for a new playground for Seababies. CPC members asked about use of parents for labor, but Liz Sorrell said that was not possible. However, fencing could be done by local contractors for a better price, Ms. Sorrell said. She explained that day care playgrounds now have to meet State size and safety standards. This is why they are proposing the new playground. The new playground would be located beyond the sheds on the COA property. During school hours the playground is not open to outsiders, but when Seababies is not in session, the playground is available to the public. Playground liability is covered by the Town. The agreement with the Town will
have to be amended to cover the new playground. Gary Sorkin asked about other sources of funding that might be available. Liz Sorrell said that State funding has decreased. She said the Board of Directors is looking at ways to keep up the playground after it is constructed, but there is not a fund raising opportunity feasible at this time. DPW plans to do the site work for the project in late April, provided it is approved at Town Meeting.
Application #14-03 Gull Pond Landing
Beach Director Suzanne Thomas discussed the proposed$81,561.50 project for Gull Pond Landing and changes to the plan. The launch ramp would have to be done separately, she said, because the State’s plan would eliminate trees that Wellfleet is trying to save. The current project is a relocation of parking to the upper lot, remediation of erosion of the banking, removal of the bulkhead that was once a part of Jack’s Boat Rental. AmeriCorps volunteer workers will help with the banking. Thomas explained what work had been done at the Gull Pond Landing this year. She said that she brought the project to CPC because Beach Fund money is not used entirely for beaches although she hoped that some of the funding could come from the Beach Fund. CPC suggested requesting $45,000 or $40,000 as half of the
project. Suzanne Thomas said cost sharing with the Beach Fund was an option.
Agenda for Next Meeting
Agenda for the January 22, 2014 meeting will include: discussions with applicants for: Duck Creek Cemetery, Weidlinger Modern House, and the Historical Museum Archives; and financing for all the projects.
Adjournment
The meeting was adjourned at 10:45 a.m.
Respectfully submitted,
_________________________ ________________________
Mary Rogers, CPC Coordinator Gary Sorkin, Vice-Chair
CPC approved these minutes at the meeting held 1/29/14.
Public Records Material of 12/18/13
* Applications are stored in the CPC permanent files
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