Community Preservation Committee
Minutes of Meeting September 26, 2007
Wellfleet Town Hall Hearing Room
Present: Dorothy Dolan, Janet Erickson, Barbara Gray, John Ketchum, Elaine McIlroy, Jan Plaue, Judy Taylor
Absent: Peter Hall, Victoria Pecoraro, Katie Sugg
Vice-Chair Judy Taylor called the meeting to order at 9:05 a.m.
Minutes of 8/22/07
Gray moved to approve the minutes of August 22, 2007. McIlroy seconded and the motion carried 6-0.
Policy for Over-Cost Projects
The Committee considered the problem of projects which require more money than the original request. This has happened with the Skateboard Park Restoration, and Janet Erickson reported that the Uncle Tim’s Bridge Reconstruction project anticipates a need for additional funds as well. Barbara Gray said that larger projects usually build in a 15% contingency plan. McIlroy suggested that Town projects should have the Town pick up the difference in costs that go over the CPC allotments. Gray suggested setting aside an amount of money for contingencies every year. The Committee discussed how the money could be set aside from the 10% or 70% of CPA funds. The Historic Commission will meet soon and discuss the additional amount of money that will be needed for Uncle Tim’s Bridge project and how to go
about requesting it. Plaue moved to form a subcommittee to develop a policy on projects that run over cost. Erickson seconded and the motion carried 6-0. Pecoraro and Ketchum will be on the subcommittee.
Site Visit to Modern Homes
Janet Erickson said the site visit to the Gipps house on North East Pond and the Hatch house at Boundbrook had been very successful. There will be another presentation on Modern Style houses at the October 18 Forum meeting. Peter McMahon has offered to take CPC members on another visit to more homes.
CPC Warrant Articles
Ketchum presented the total figures for the CPA projects which will be on the STM Warrant in December. He suggested that the Historic Museum and the Rte 6 Housing projects could be done through bonding. That would necessitate changing the wording in those Articles, he said.
Plaue moved to recommend Article 10 for the Rte. 6 Housing, but that the Article be reworded to reflect a full bond. Gray seconded. The motion to recommend carried 7-0.
Plaue moved to recommend Article 11 for the Historical Museum as written, not to be done through bonding. Erickson seconded. Gray reported on a real estate agreement on the property, and Erickson said the space will be used for an Oyster Festival exhibit. The motion carried 7-0.
Gray distributed a communication from the Wellfleet Preservation Hall Committee stating that they had already raised $150,000. Jan Plaue moved to recommend Article 12 for the Wellfleet Preservation Hall project as written. Erickson seconded. The motion carried 5-2.
Gray moved to recommend Article 13 for additional money for the Skateboard Park as written. Dolan seconded, and the motion carried 6-1.
Disposition of Application #07-04 Meadow Ave. Restoration
Committee Secretary Mary Rogers wanted the withdrawal of Application #07-04 written into the record. On August 24, 2007 Tom Flynn withdrew the application for the Meadow Ave. Restoration project.
Staff Position
Jan Plaue suggested that the Town start to advertise a staff position just for the Wellfleet CPC since Truro has not yet voted to approve CPC money for administrative expenses. Plaue will discuss this with Acting Town Administrator Rex Peterson.
Other Business
From the audience, Jane Geisler expressed her interest in the workings of the Community Preservation Act and the Wellfleet Community Preservation Committee.
Janet Erickson, on behalf of the Historic Commission, asked if any member of the Historic committee could represent the committee. The CPC said only the designated representative had voting powers. Dolan suggested that representation be an agenda topic for a future meeting.
Judy Taylor asked if the Annual Needs review would be an appropriate time to hear from the larger groups.
Adjournment
Gray moved to adjourn. Plaue seconded at the motion carried 7-0. The meeting adjourned at 10:45 a.m.
Respectfully submitted,
______________________ ________________________
Mary Rogers, Committee Secretary Judy Taylor, Vice-Chair
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