Community Preservation Committee
Minutes of Meeting March 28, 2007
Town Hall Conference Room
Present: Peter Hall, Chair; Steve Durkee (for Janet Erickson), Barbara Gray, Elaine McIlroy, Jan Plaue, Judy Taylor, Dorothy Dolan
Absent: John Ketchum, Victoria Pecoraro, Katie Sugg, Janet Erickson
Chair Peter Hall called the meeting to order at 9:30 a.m.
Gray moved to approve the minutes of February 28, 2007. McIlroy seconded and the motion carried unanimously.
Warrant Articles
Plaue moved to recommend the three Special Town Meeting CPA Articles and Article 15 in Annual Town Meeting. McIlroy seconded and explained the purpose of STM Article 4. The motion carried 6-0.
Historical Museum Application #07-01
Helen Purcell of the Wellfleet Historical Society and CPC established a time for a site visit to the Historical Museum at 9 a.m., April 25, 2007. Helen Purcell read a statement regarding the merit of the museum project. Dottie Dolan provided a drawing of the building as it exists now.
Community Preservation Coalition
Peter Hall distributed a brochure on The Community Preservation Coalition. The coalition is dedicated to keeping the state CPA funding available for membership towns. Hall said he considered joining the Coalition a useful purpose for CPC administrative funds.
Gray moved to approve funds to join the Coalition with some provisos on financial reports. McIlroy seconded. Plaue discussed annual reporting of Coalition finances. The motion carried 6-0.
Paid Employee
Hall explained how Land Bank operated before the Community Preservation Act. He had spoken to Tim Smith about management of CPA projects. Smith had promised to approach Truro and Eastham about partnering for a full-time CPA manager/coordinator for multiple towns. This will need a job description. Hall said Wellfleet is one of the few communities that does not already have a paid CPC administrator.
Plaue moved to request that the Town Administrator investigate the possibility of a shared employee. Taylor seconded, and the motion carried 6-0.
Gray initiated a discussion of procedures for project completions.
Use of Administrative Money
McIlroy said she wanted the committee working on a firmer foundation on process. She suggested contacting a speaker who could offer organizational guidance on forms and follow-up procedures. Hall suggested having Truro and Eastham come to a session on CPC process. McIlroy will follow up on this.
Questionnaire
Hall discussed process for responding to the CPC questionnaire that had been sent out by e-mail. It will be sent out by regular mail instead. The draft will be changed to indicate the order of importance from 1 to 4 for the CPC categories. Plaue discussed additional design factors and postage issues for a town-wide mailing. Gray recommended including signatures of CPC members on the questionnaire. She also had questions about the interpretation of the survey results. Hall said the information would be valuable for CPC judgments. Taylor pointed out that the questionnaire itself would generate interest in CPC project possibilities. Plaue will get printer estimates on an improved version of the questionnaire. The date of June 14, 2007 for CPC’s annual public hearing will be included in
the mailing.
Barbara Gray asked that CPC members attend Forum’s pre-town meeting.
Town Accountant’s Figures
Peter Hall will invite Marilyn Crary to the next CPC meeting to discuss finances.
Procedures
Helen Purcell raised some issues about procedure for resubmitting applications. Durkee suggested a pre-application process. The Committee said that it does pre-application consideration on an informal basis already.
The meeting adjourned at 11:25 a.m.
Respectfully submitted,
______________________ ________________________
Mary Rogers, Committee Secretary Peter Hall, Chair
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