Community Preservation Committee
Minutes of Meeting January 10, 2007
Town Hall Conference Room
Present: Peter Hall, Chair; Janet Erickson, Barbara Gray, John Ketchum, Elaine McIlroy, Jan Plaue, Judy Taylor, Dorothy Dolan
Absent: Victoria Pecoraro, Katie Sugg
Chair Peter Hall called the meeting to order at 9:05 a.m.
Minutes of November 29 meeting
Gray moved to approve the minutes of November 29, 2006. Dolan seconded and the motion carried unanimously.
Community Preservation Committee Agreement Articles
The committee examined a form entitled, “CPC Agreement Articles,” created by Tracy Vanderschmidt. Janet Erickson said its purpose was for ongoing payment of project costs. Elaine McIlroy said each project should be tracked with a project management form. Members made amendments to the form under consideration and discussed procedure for follow-up on projects. The Committee agreed that it would review the form further with Vanderschmidt before adopting it.
Change of Allocations
Elaine McIlroy discussed having a higher percentage of money allocated to Housing based on the list of Town needs. CPC members discussed use of debt services, bonds, other sources of funding, and overlapping needs. Although CPC could go before Town Meeting requesting a change in the allocation, the general feeling was to stay with the 10-10-10 allocations.
Informational Brochure
Janet Erickson presented a draft of an informational CPC brochure. She will have 200 copies printed for immediate distribution. The committee agreed that she go ahead with the printing.
Town Needs List
The Town Needs list must be updated each year, Plaue reminded the committee. Ketchum said there must be a public hearing for this. CPC members discussed developing a questionnaire and the best way of distributing it to get the maximum response from residents and members of the Non Resident Tax Payers Association.
Hall suggested forming a subcommittee to produce the questionnaire. Barbara Gray will be part of this.
CPC Accounting
Jake Ketchum distributed a new balance sheet of CPC funds. This included projections up to the year 2010. He sought approval for the format of his spreadsheet.
Next meeting
The next meeting was set for February 28, 2007.
Adjournment
Gray moved to adjourn. Everyone agreed, and the meeting adjourned at 10:40 a.m.
Respectfully submitted,
______________________ ________________________
Mary Rogers, Committee Secretary Peter Hall, Chair
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