Wellfleet Finance Committee
Minutes of Meeting of May 29, 2013
Senior Center, 7:00 p.m.
Present: Stephen Polowczyk, Chair; Sam Bradford, Janet Loewenstein, Linda Pellegrino, Thomas Reinhart, Sylvia Smith, Ira Wood
Regrets: Liz Sorrell, Robert Wallace
Also Attending: Town Administrator Harry Terkanian, Fire Chief Richard Pauley
Chair Stephen Polowczyk called the meeting to order at 7:00 p.m.
Minutes of 2/27/13 and 4/22/13
Loewenstein moved to approve the minutes of February 27, 2013. Pellegrino seconded, and the motion carried 7-0.
Wood moved to approve the minutes of April 22, 2013. Reinhart seconded, and the motion carried 6-0.
Transfers
There were three transfers1 that needed to be made.
#13-02 Veterans’ Benefits
Wood moved to approve Transfer #13-02 for Veterans’ Benefits for $800. Loewenstein seconded. The motion to approve Transfer #13-02 carried 7-0.
#13-03 Election Wages
Wood moved to approve Transfer #13-03 for Election Wages in the amount of $1,100. Loewenstein seconded. The motion to approve Transfer #13-03 carried 7-0.
#13-04 Legal Fees
Loewenstein moved to approve Transfer #13-04 for Legal Fees in the amount of $25,000. Wood seconded. Town Administrator Harry Terkanian explained the request and discussed the legal budget. The motion to approve Transfer #13-04 carried 7-0.
Capital Improvement Plan
Harry Terkanian explained that the Capital Improvement Plan (CIP) 2 was in a rough draft format with no explanations included. This is because of the Charter change of deadlines for the CIP. Terkanian said the public hearing needs to be held in June. He will gather more information in the interim. Fire Chief Richard Pauley was present to explain with Harry Terkanian a plan for the Fire Chief’s command vehicle. Terkanian had a plan to make an inter-department transfer to cover the expense of a replacement vehicle. FinCom said the Vehicle Rollover Policy needs to be kept active to avoid too many vehicles wearing out at the same time. FinCom discussed figures for the Shellfish building and the old COA building; flooring for the current COA building; and the Shellfish truck.
Budget and Financial Management Policies
Town Administrator Harry Terkanian reviewed the Budget and Financial Management Policies3 draft with the Committee. He particularly noted the section on the Reserve Fund. He advocated establishing a larger Reserve Fund. He requested that FinCom make comments and suggestions to submit to the Board of Selectmen as they develop the Policies.
Designer Selection Process Policy
Harry Terkanian presented, mainly for FinCom’s information, the Designer Selection Procedures Policy4 draft that was under revision by the BOS.
Other Town Administrator Updates
Terkanian gave an update on the Wellfleet Elementary School roof and explained the process that involved State aid and regulations that require prevailing wages. An initial inspection has been made, he said. He also updated the Committee on the Baker’s Field restrooms.
FinCom had sent the Town Administrator a memo in 2012 on “Things that need to be addressed.” 5 Harry Terkanian discussed the items on the list. Topics included Town Meeting procedures, bidding for projects, and the Auditor’s Recommendations for the Recreation Department. FinCom also discussed cash management by departments, use of credit card payments, having departments be financially self sustaining. FinCom will scrutinize all fees during the coming months.
Tom Reinhart asked about contract negotiations procedures so far. The personnel Board will be looking at salaries, Steve Polowczyk said. Harry Terkanian gave an overview of unfilled positions.
Liaison Reports
Sylvia Smith reported on projected Police shortages that are anticipated at the end of the Fiscal Year. Tom Reinhart said Budget reporting by the School Department had an improved format that shows revenues and spending more clearly. The process is being streamlined according to Reinhart and Harry Terkanian.
Mail
The May issue of the Beacon and the April, 2013 Police financial reports were in the mail.
Agenda for Next Meeting
Agenda for the June 26, 2013 meeting will include: Organization, Budget & Policies, Fees, Liaison Reports and the CIP Hearing.
Adjournment
Wood moved to adjourn. Loewenstein seconded, and the motion carried 7-0.
The meeting was adjourned by consensus at 8:40 p.m.
Respectfully submitted,
____________________________ _________________________
Mary Rogers, Committee Secretary Stephen Polowczyk Chair
Finance Committee approved these minutes at the meeting held 6/26/13.
Public Records Materials of 5/29/13
1.) Transfers
2.) Capital Improvement Plan 2015
3.) Budget and Financial Management Policies Designer Selection Policy
4.) Designer Selection Procedures Policy
5.) “Things that need to be addressed.”
| 