Wellfleet Finance Committee
Minutes of Meeting of June 27, 2012
Senior Center Conference Room, 7:00 p.m.
Present: Sylvia Smith, Chair; Sam Bradford, Janet Loewenstein, Linda Pellegrino, Stephen Polowczyk, Thomas Reinhart, Liz Sorrell, Robert Wallace, Ira Wood
Also Attending: Town Administrator Paul Sieloff
Chair Sylvia Smith called the meeting to order at 7:00 p.m. and welcomed new members Ira Wood and Linda Pellegrino.
Building & Needs Discussion
Hugh Guilderson of the Building & Needs Committee was present to discuss maintenance for Town-owned buildings. He suggested that FinCom go over the repair sheets1 provided by the DPW. He called attention to the Capital Plan FY13 for the buildings and said there were a few other buildings not in the plan: Nauset High School, Wellfleet Elementary School, the Beach Sticker building, the old COA, the Harbormaster’s building and the South Wellfleet Fire Station. The air quality issue at the DPW building is not yet in the Capital Plan, he said. Guilderson said the reliability of the figures had to be considered. He enumerated some avenues available for establishing the costs. Guilderson said that getting an Referral For Project (RFP) process in place is an important step.
Prioritization is crucial to planning. Guilderson mentioned that Selectman Dennis Murphy has become involved in building maintenance planning. Paul Sieloff explained how the Capital Plan evolved into a 10-year plan and how he deals with items on the plan. Hiring a construction management company that handles estimates, the RFP process, good follow-up contracts and supervision are all recommendations from the Building & Needs Committee. Paul Sieloff said starting with good “guess-estimates” has worked well for many Town projects. Adding to the Stabilization Fund for maintenance purposes made sense to FinCom members. Determining an annual percent to be deposited in the Stabilization Fund would be useful. The Building & Needs Committee favors creating a master sheet of needs and will review the requests for the next fiscal year, Guilderson said. Finance Committee is willing to help prioritize requests.
Liaison List & Personnel Board Rep
Assignments for liaisons2 to other boards and committees were reorganized.
Sylvia Smith will be the Personnel Board representative.
Farewell Cards
Members signed farewell cards for John Morrissey, Dennis Murphy and Stephen Oliver, who have all left Finance Committee.
Receipts 2010-2011
FinCom members reviewed the Town receipts for 2010-2011, another piece of the financial picture they had requested from the Town Accountant’s office. Paul Sieloff discussed revenue from the Water Enterprise Fund. FinCom would like the Town Accountant to answer some questions on receipts at the next meeting. Improving the Recreation Department revenue reporting and their standing in the Auditor’s Report is of concern to Finance Committee. There is no longer a Friends of Recreation group, Smith said.
Upcoming Transfers at July 11 Meeting
The last transfers for Fiscal Year 2012 are scheduled for the July 11 meeting.
Minutes of 5/23/12
Polowczyk moved to approve the minutes of May 23, 2012. Sorrell seconded, and the motion carried 7-0.
Mail
There was a letter from Fire Chief Daniel Silverman regarding the Overtime Study done at Paul Sieloff’s request. The study was not adequate, Paul Sieloff said. He is now considering getting another company to do the study. Mark Abrahams was mentioned as a possible consultant who could analyze the situation.
Other Business
Sylvia Smith discussed the plan presented to the Selectmen by Manny Smith for real estate tax exemptions3 for Wellfleet residents. For now FinCom will remain neutral on the plan.
Selectmen’s financial goals4 that had been reviewed by the BOS were also a matter of concern to FinCom. Members discussed formulating goals for Finance Committee.
Agenda for Next Meeting
Agenda for the July 11, 2012 meeting will focus on FY12 Transfers. There will be no meeting in August. Agenda for the Sept. 26, 2012 meeting will include: budget preparation for FY14, the budget message, Recreation Dept., promotion of Wellfleet tourism, and FinCom goals.
Adjournment
Loewenstein moved to adjourn. Polowczyk seconded. The motion carried 9-0.
The meeting was adjourned at 9:25 p.m.
Respectfully submitted,
____________________________ _________________________
Mary Rogers, Committee Secretary Sylvia Smith, Chair
Finance Committee approved these minutes at the meeting held 7/11/12.
Public Records for Finance Committee Meeting of 6/27/12
1.) Building Maintenance worksheets
2.) Liaisons’ List
3,) Residents’ Tax Exemption Plan
4.) Selectmen’s Goals
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