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Town of Wellfleet
Finance Committee
Meeting Minutes July 15, 2004
Present: Berta Bruinooge, Chair, Carl Caruso, Sylvia Smith, Arlene Kirsch, John Makely, Nancy Boone, Patricia Foley, Christine Bates, Secretary; Tim Smith, Town Administrator and Marilyn Crary, Town Accountant
Excused: Mac Hay
Meeting called to order at 8:04 am.
Transfers from the Reserve Fund:
04-12: Budget #196: Consultancy. Feasibility study for Lieutenant Island Bridge $11,095 and
05-01 Budget #196: $29,049 to complete funding for feasibility study for Lieutenant Island Bridge for a total of $45,000. Tim Smith stated the feasibility study was approved at Town Meeting. Mr. Smith stated the study will look at the following:
1. Repair existing bridge
2. Design a new two lane bridge (use existing bridge until completion)
3. Design new concrete single span
A baseline survey will be performed. The current bridge is located on Audubon property. The Board of Selectmen approved a Town Meeting October 18 to discuss findings. The Town will ask for money in October for curb railings and resurfacing of the bridge. Arlene Kirsch stated the work should go out for bid; Mr. Smith stated that it would. The $29,049 will be reimbursed to Reserve Fund from Free Cash at Town Meeting. Designs will be available for the public to review after the survey.
John Makely Moved and Sylvia Smith Seconded approval of #04-12 to transfer of $11,095 for a feasibility study for Lieutenant Island Bridge; Passed 7-0. John Makely Moved and Sylvia Smith Seconded approval of #05-01 to transfer $29,049 for funding of the feasibility study for Lieutenant Island Bridge, with provision the money will be replaced in the Reserve Fund; Passed 7-0.
Marilyn Crary stated recertification information will be available for the next meeting. John Makely asked if the subtotal of the annual budget had been completed (including police department overtime, etc.). Berta Bruinooge motioned for concurrence; Arlene Kirsch Moved; Seconded by Patricia Foley; Passed 7-0.
Definitions for Informational Hand-Out: Arlene Kirsch provided the Committee with a five page handout with definitions. She suggests making them simple and providing examples of the definitions. Discussion took place on dividing the responsibility of providing definitions among the Committee. Additional words for definition included Article, Warrant, Ballot Question, Capital Budget, why we have a Capital Improvement Plan versus Capital Budget.
Nancy Bone John Makely Carl Caruso Sylvia Smith Mission statement (get information from other Towns) (what it is we do)
Arlene Kirsch Mac Hay Sylvia Smith John Makely Nancy Bone Committee members are to bring back reports for the next meeting scheduled for August 26, 2004.
Finance Committee
Meeting Minutes Page 2
Reorganization of Finance Committee:
Mac Hay Moved for the following positions; Seconded by John Makely, Passed 6-0.
Berta Bruinooge Patricia Foley Sylvia Smith
Liaisons: It was decided the Committee will not liaison with the following organizations/groups:
Shellfish Advisory
Cape Cod Technical School
Human Services
Housing Authority
It was also determined the Committee needs to be involved with the Local Comprehensive Planning Committee.
Carl Caruso asked Tim Smith if he could request the various groups to notify the Fin Comm of meetings, and communicate with the Committee to keep abreast of activities. John Makely asked Mr. Smith if he would ask his department heads if there are any benefits for liaison with Finn Comm. Mr. Smith responded he feels it is an information exchange only.
Berta Bruinooge requested members of the Committee to review the liaison list and determine at the August 26 meeting what groups the Committee will work with. The list could be incorporated into the Mission Statement.
Mail:
A letter from Abby Franklin advised of the November 6, 2004 2nd Annual State of Wellfleet Harbor Conference.
Minutes:
June 24, 2004 meeting minutes were reviewed with amendments. Arlene Kirsch Moved to accept June 24 meeting minutes as amended; Seconded by Patricia Foley; Passed 7-0.
Other Business:
Arlene Kirsch brought up the issue of the fireworks. She expressed concern concerning overtime for Police and Fire Department if another event is scheduled this year. Mr. Smith stated Ace Fireworks has offered a free date to the Town and dates are being looked at. He stated any overtime would be encumbered from the $9,500 the Town did not have to pay for the show this year. He stated this would not have to go before Town Meeting for a vote on the expenditure.
Next meeting: August 26, 2004, 7:00 pm, Wellfleet Senior Center.
John Makely Moved to adjourn the meeting at 9:19 am; Seconded by Sylvia Smith; Passed 7-0.
Respectfully submitted,
_____________________________
Berta Bruinooge, Chair Christine Bates, Secretary
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