MINUTES OF MEETING OF SELECTMEN/SEWER COMMISSIONERS
Date of Meeting: June 7, 2005
Date of Transcription: June 8, 2005
Transcribed by: Kelly Barrasso
I. CALL MEETING TO ORDER
Selectman Pillsbury, Chairman Pro Tem, called the meeting to order at 7:10 P.M.
MOTION: Selectman Fernandes-Abbott moved to appoint Selectman Parola as Clerk Pro Tem. Selectman Eckstrom seconded.
VOTE: Unanimous (4-0-0)
A. Roll Call
Selectmen Present: Mary Jane Pillsbury, Chairman Pro Tem
Cindy Parola, Clerk Pro Tem
Renee Fernandes-Abbott
Brenda Eckstrom
Selectman Absent: Bruce Sauvageau
Present: Michael Hartman, Town Administrator
II. SIGNING OF BANS
Present before the Board: Mary Ann Silva, Town Clerk
MOTION: Selectman Parola as Clerk of the Board of Selectmen of the Town of Wareham, Massachusetts certified that at a meeting of the Board held June 7, 2005, of which meeting all members of the Board were duly notified and at which a quorum was present, the following votes were unanimously passed, all of which appears upon the official record of the Board in her custody; and further, that the Board vote to approve the sale of a $17,574,000.00 3.75% Bond Anticipation Note of the Town dated June 15, 2005, and payable June 15, 2006, to Eastern Bank at par and accrued interest plus a premium of $178,024.62; and further that the Board vote to confirm the consent dated June 7, 2005 to the financial advisor bidding for the note; and to further certify that the votes were taken at a meeting open to the public, that no vote was
taken by secret ballot, that notice stating the place, date and time of the meeting was filed with the Town Clerk and a copy thereof posted in the office of the Town Clerk or on the principal official bulletin board of the Town at least 48 hours, including Saturdays, but not Sundays and legal holidays, prior to the time of the meeting and remained so posted at the time of the meeting, that no deliberations or decision in connection with the sale of the note were taken in executive session, and that the official record of the meeting was made available to the public promptly and remains available to the public, all in accordance with G.L. c.39, s.23B as amended. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (4-0-0)
The Board members proceeded to sign the BANS documents. The Town Clerk swore in Selectman Parola.
III. INTERMODAL TRANSPORTATION SITE STUDY UPDATE
Present before the Board: Louise Daley, SRPEDD
Frank Gay, GATRA
Mr. Gay discussed the planning study re: a possible intermodal transportation site in Town. He discussed the utilization of Cranberry Plaza as a main connection site, which isn’t an ideal site. He stated SRPEDD is looking for a location for the OWL buses, large transportation buses, etc.
Ms. Daley discussed the purpose of the study, which is to locate a site. She explained that intermodal means the connection of two different transportation sources, for example, the OWL buses & the Bonanza buses w/ a possible long-term connection w/ the rail.
Ms. Daley stated SRPEDD is looking for public input & discussion on this matter. She stated SRPEDD is looking at future changes in traffic patterns as the Town grows & looking to combine transportation services to one site. She stated this site/center could help revitalize an area of Town. She discussed other transportation centers that also provide activities & create open space.
Ms. Daley stated the next meeting discussing this matter would offer more public input & try to answer questions that need to be addressed. She also discussed the need for the site to be a multi-accessible site.
Selectman Parola discussed attending the previous meeting re: this matter in which the Town’s shortfalls were discussed as well as travel alternatives.
IV. WAREHAM LAND TRUST UPDATE
Present before the Board: Claire Smith, Wareham Land Trust
Nancy McHale, Wareham Land Trust
Ms. Smith read a letter to the Board from the Wareham Land Trust re: providing a public access site to the Agawam River at Mill Pond. (Attached as reference).
Ms. Smith displayed a painting of the area that will be auctioned off at a fundraiser to be held at the Swan Festival. She stated the Wareham Land Trust needs a vote of the Board for approval of a conservation restriction to the Department of Fisheries and Wildlife. The Administrator stated that Town Counsel would want to see the restriction, not the Board’s vote. Brief discussion ensued re: what types of boats will be allowed to utilize the area. Ms. Smith added that a long-range goal is to put fencing around the area.
MOTION: Selectman Parola moved the Board approve a conservation restriction for the Whitlock’s Landing property and grant this conservation restriction to the Department of Fisheries and Wildlife, pursuant to the M.G.L. c.184, § 32. Selectman Eckstrom seconded.
VOTE: Unanimous (4-0-0)
V. CDM UPDATE
Present before the Board: Michael Guidice, CDM
Mr. Guidice updated the Board on the WPCF Project:
· Construction update.
Mr. Guidice stated the issuing of phase start-ups on various portions of the plant is commencing. He stated the site is being cleaned up, final paving on roadways to be complete in 6/05, & the sludge de-watering building has been tested out & went well. He discussed portions of the plant going on-line.
Discussion ensued re: if start-up reports are being submitted to DEP & EPA.
· WPCF Committee meeting – 5/18/05 (next meeting 6/15/05).
Mr. Guidice stated there was a meeting held w/ a representative group of septage haulers to discuss concerns/comments. He stated CDM is addressing issues the WPCF Committee feels are warranted.
Discussion ensued re: if a letter went out to the septage haulers providing the information they will need.
· Budget update.
Mr. Guidice discussed the project budget & stated that it is currently $900,000 below budget.
· Schedule update – Methuen Construction request for time (85 days).
· Change Order #15.
Mr. Guidice stated there was a change order requesting a project finish date. He stated the contractor is requesting five more days to finish the project, which will bring the finish date to 7/22/05. Discussion ensued re: the timeline from the last request (Change order #14).
Selectman Fernandes-Abbott asked if this time extension would affect the CDM contract. Mr. Guidice stated he would have to review this issue.
Weweantic Shores Sewers:
· Pipe work completed.
· Pumping stations completed – waiting for NSTAR hook-up/start-up/testing.
· Fence installation/tree planting at Hathaway St. pumping station.
· Sewer available 7/05 (all tie cards completed).
· Final paving 6/05.
· CDM amendment/Celco change order – Hathaway St. repair/repaving (Fire District).
Mr. Guidice discussed the amendment that will be submitted to repave & restore the berm & sidewalks on Hathaway St. due to the Fire District water mains. The Administrator stated there is $100,000 in escrow for this.
· Town to issue betterments.
Brief discussion ensued re: the intent for betterments & what is to be signed.
Rose Point Sewers:
· SRF application submitted to DEP.
· Conservation Commission Order of Conditions issued.
· Easement takings.
· Bid opening 6/16/05.
· Start construction 7/05 or 8/05.
· Coordination w/ Fire District construction.
· CDM contract for services during construction.
Briarwood Beach/Beaver Dam Estates Sewers:
· Elimination of grinder pumps.
· Conservation Commission Order of Conditions issued – re-submittal.
· MHD - permit application submitted.
· Bid 6/05 or 7/05.
· Start construction 8/05 or 9/05.
Infiltration/Inflow Program:
· 13 flow meters installed.
· Ideal weather for I/I program.
· 10 week metering program completed.
· Data analysis/report preparation.
NOTE: The meeting proceeded w/ item VIII. Town Administrator’s Report – 1. WPCF Upgrade Project – Change Order #15. The Administrator asked the Board to approve Change Order #15 for the WPCF upgrade project. The WPCF Design Committee has reviewed & approved this & has recommended it be sent to the Board for approval.
Selectman Pillsbury stated that the time extension does not add any additional monies, except for oversight. She stated the WPCF Design Committee did discuss the items presented in Change Order #15 & although the Committee didn’t want to do these things, they need to be done. The Administrator added that this change order is still in line w/ change order percentages.
MOTION: Selectman Parola moved the Board approve Change Order #15 for the Water Pollution Control Facility upgrade project #M02-03 in the amount of $125,606.16. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (4-0-0)
VI. CITIZENS PARTICIPATION
Present before the Board: Michael Constantine, 6 Dogwood Lane
Mr. Constantine spoke re: a sign in front of his home. He stated he purchased his home in 4/04 & there was a signpost there, but no sign. He stated in 8/04 a sign was placed on the post which stated “No Parking”. He stated he only has 50 ft. of frontage & no driveway.
Mr. Constantine discussed his research as to why this sign was placed here by the Police Dept. in 2002 as a result of a neighbor complaining of trash trucks going over the curb. He stated the Board authorized the sign in 1997. He stated he contacted the Administrator to find out how a sign is placed & he noted the Administrator explained the process.
Mr. Constantine feels the sign should be where the street intersects. He continued to discuss his research findings, mostly from the 1997 minutes where the Board authorized the placement of the sign. He feels the sign is put in the wrong place.
The Board members discussed how to handle this matter. Selectman Pillsbury explained the process from this point, which should now start w/ a discussion w/ Chief Joyce & then a discussion w/ the Municipal Maintenance Dept. for recommendations. The Administrator stated he would speak w/ Chief Joyce.
Present before the Board: Debbie Pfinister, Rose Point
Ms. Pfinister asked how a discussion becomes a decision. She discussed an incident w/ developers & a supposed unbuildable lot. She stated in 6/04, the Planning Board approved a roadway & this matter was not advertised as a hearing.
Ms. Pfinister stated she has this matter on appeal w/ DEP. She stated the Conservation agent recommended this whole project be denied due to the location of the buffer zone. She feels it should have been before the ZBA before it went to the Planning Board. She stated she never received notification as an abutter & this matter was not presented as a hearing.
The Administrator stated if this matter were presented as an A&R, there would not have to be a hearing.
Ms. Pfinister discussed the approval of a 12 ft. road, but was told by the Town Planner it was a driveway. She stated she has many questions that need to be answered.
Selectman Pillsbury stated the Board does not have jurisdiction over the Planning Board or the ZBA. She stated the Board could ask the Administrator to contact Town Counsel for a review this matter at hand and agrees that there are some questions that need to be answered. The Administrator concurred to contact Town Counsel.
NOTE: The meeting proceeded w/ item IX. Licenses & Permits – A. Request by Karen DeMichele, 43 South Boulevard, Onset to close a portion of West Central Avenue to 2nd Street to South Boulevard and hold a neighborhood gathering & cookout on 6/18/05 between the hours of 3:00 P.M. & 10:00 P.M.
The Board members reviewed the application.
MOTION: Selectman Parola moved the Board approve the request by Karen DeMichele, 43 South Boulevard, Onset to close a portion of West Central Avenue to 2nd Street to South Boulevard to hold a neighborhood gathering & cookout on 6/18/05 between the hours of 3:00 P.M. & 10:00 P.M. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (4-0-0)
NOTE: The meeting proceeded w/ item XI. Business – A. The Wareham Athletic Association is asking the Selectmen to approve its request to conduct Beano monthly at Redman Hall for the purpose of fundraising.
Present before the Board: Rose Fontes, WAA
Ms. Fontes stated the WAA has decided to conduct Beano as a fundraiser for the new Community Center. She stated the WAA has waited many years for an abutter to relinquish his property. She stated the WAA now has this & they will be breaking ground in 7/05.
Ms. Fontes stated the WAA would like to hold Beano one time per week or one time per month at the Redman Hall (depending on how successful it becomes. She stated 6/29/05 would be the first Beano night. She stated if it works out, they would hold Beano one time per week. She briefly discussed fundraising events planned for the summer & the function of the new Community Center.
Ms. Fontes stated the WAA needs a letter from the Board in support of the WAA conducting Beano that has to be submitted to the MA State Lottery Commission.
MOTION: Selectman Parola moved the Board approve & support the WAA in conducting Beano. Selectman Eckstrom seconded.
VOTE: Unanimous (4-0-0)
NOTE: The meeting proceeded w/ item VIII. Town Administrator’s Report.
2. Sewer Connection Request – 358 & 360 Onset Avenue, Map 17, Lots 1020 & 1019. Asked the Board to approve a sewer tie-in request for the two properties referenced. The plan has been reviewed by David Simmons, WPCF Superintendent/Chief Plant Operator. If the Board approves this request, it is recommended that the approval be w/ the conditions contained in the report. Brief discussion ensued.
MOTION: Selectman Parola moved & Selectman Fernandes-Abbott seconded that the Board approve a collection system tie-in request for 358 & 360 Onset Ave., Map 17, Lots 1020 & 1019, subject to the following conditions:
· Payment is made of all appropriate fees, including the Residential Sewer Permit Fee, the Sewer System Development Charge, and any other fees that may be appropriate;
· All connections must be inspected by personnel of the Water Pollution Control Facility; &
· An easement is to be recorded at the Registry of Deeds.
VOTE: Unanimous (4-0-0)
3. Sewer Connection Request – 140 Minot Ave., Map 43, Lot 1069. Asked the Board to approve a sewer tie-in request for an existing property at 140 Minot Ave. The plan has been reviewed by David Simmons, WPCF Superintendent/Chief Plant Operator & CDM. This property is located near the intersection of Minot Ave., Depot St., & Great Neck Rd. If the Board approves this request, it is recommended that the approval be w/ the fee structure and conditions noted.
MOTION: Selectman Parola moved & Selectman Fernandes-Abbott seconded that the Board approve a collection system tie-in request for 140 Minot Ave., Map 43, Lot 315, subject to the fee structure and conditions as follows:
· Payment is made of all appropriate fees, including the Commercial Sewer Permit Fee, the Design Review & Construction Inspection Fee, and a Sewer Connection Fee; &
· The two apartments proposed for the second floor will be assessed a separate sewer bill equal to one EDU for each apartment after the sewer connection has been completed.
VOTE: Unanimous (4-0-0)
4. FY2005 3rd Quarter Bourne Sewer Usage Billing. Asked the Board to approve a sewer bill to Bourne in the amount of $50,592.18. This includes Bourne’s share of the treatment plant ($42,753.99) & pumping stations ($7,838.19).
MOTION: Selectman Parola moved the Board approve the 3rd quarter Fiscal 2005 sewer use bill to the Town of Bourne for $50,592.18 & to commit this amount to the Town Treasurer/Collector. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (4-0-0)
5. FY2005 4th Quarter Bourne Sewer Usage Billing. Asked the Board to approve a sewer bill to Bourne in the amount of $50,592.18. This includes Bourne’s share of the treatment plant ($42,753.99) & pumping stations ($7,838.19).
MOTION: Selectman Parola moved the Board approve the 4th quarter Fiscal 2005 sewer use bill to the Town of Bourne for $50,592.18 & to commit this amount to the Town Treasurer/Collector. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (4-0-0)
6. West Wareham Strategic Planning Committee Meeting. The West Wareham Strategic Planning Committee will hold a meeting on 6/16/05 at 7:00 P.M. at Town Hall to gather public input on visioning to see what the public would like to see happen in West Wareham.
7. Library & Spinney Building. A letter has been received from the Historic Commission relative to discussions re: the Spinney building, which will be donated to the Friends of the Library. The donation agreement has the Board of Selectmen as signatories as well as the Friends of the Library. Another agreement between the Spinney Foundation & the Friends of the Library will be signed at a later date.
MOTION: Selectman Parola moved the Board approve and enter into an agreement with the Friends of the Library & the Spinney Foundation relative to the Spinney building in Onset. Selectman Fernandes-Abbott seconded.
VOTE: (3-0-1)
Selectman Pillsbury abstained
Present before the Board: Susan Pizzolato
Sandra Wheeler
Martha McGuire
Ms. McGuire stated the Friends of the Library intend to receive the donation from the Spinney Memorial Foundation. She expressed the appreciation for the donation. She stated the Spinney building would be used for the purpose of establishing a library center. She stated fundraising would begin to establish this building as a branch of the library. She discussed the preservation restriction on the property & stated that the Friends of the Library will honor this restriction. She discussed forthcoming events for this partaking.
VII. CONSENT AGENDA
A. Authorization to sign bills, documents, etc.
MOTION: Selectman Parola moved the Board sign invoice #80202634/48 from Camp, Dresser & McKee in the amount of $23,589.83 re: engineering services to provide construction, & O&M services for the Wareham WPCF upgrade project basic services portion of bidding. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (4-0-0)
MOTION: Selectman Parola moved the Board sign invoice #80202633/33 from Camp, Dresser & McKee in the amount of $16,829.57 re: engineering services to provide construction & O&M services for the Wareham WPCF upgrade resident project. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (4-0-0)
MOTION: Selectman Parola moved the Board sign invoice #80202635/15 from Camp, Dresser & McKee in the amount of $12,566.11 re: engineering services for the bidding, permitting & construction services for the Weweantic Shores sewer project. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (4-0-0)
B. Approve minutes from previous regular session meetings: 5/24/05.
MOTION: Selectman Parola moved the Board approve the Regular Session meeting minutes of 5/24/05. Selectman Eckstrom seconded.
VOTE: (3-0-1)
Selectman Pillsbury abstained
C. Appointments to boards, committees, commissions, & constables.
1. Board of Health
MOTION: Selectman Parola moved the Board appoint Charles S. Gleason as a member to the Board of Health to a term to expire 6/30/08. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (4-0-0)
2. CMW Regional Refuse Disposal District Committee
NOTE: Brief discussion ensued re: if the Board of Health agent has been asked to serve on the Carver, Marion, Wareham Regional Refuse Disposal District Committee. The Administrator stated he has not heard back from the Health Agent. The Board members concurred to hold off on appointing for this position at this time.
3. Certified Weighers
MOTION: Selectman Parola moved the Board appoint Norris A. Walecka, Jr., Brian Walecka, Kenneth P. Walecka, Daniel A. Walecka, David St. Germain, Lester D. Andrews, Jr., Brett M. Walecka, & Susan Nocon as Certified Weighers to terms to expire 6/30/06. Selectman Fernandes-Abbott seconded.
4. Commission on Disabilities
MOTION: Selectman Parola moved to appoint James B. Newman, Jr. as a member to the Commission on Disability to a term to expire 6/30/08. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (4-0-0)
5. Community Preservation Committee – Planning Board Representative
MOTION: Selectman Parola moved the Board appoint Mary E. Taggart as a member to the Community Preservation Committee (Planning Board Representative) to a term to expire 6/30/8. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (4-0-0)
6. Conservation Commission
MOTION: Selectman Parola moved the Board appoint Douglas S. Westgate as a member to the Conservation Commission to a term to expire 6/30/08. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (4-0-0)
7. Constables
MOTION: Selectman Parola moved the Board appoint Robert E. Short, Russell F. Tinkham, Jr., William J. McCusker, Cynthia A. Follis, Robert Tirrell, Michael Diesso, & Gregory S. Kamon as Constables for the Town of Wareham to terms to expire 6/30/06. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (4-0-0)
8. Council on Aging
MOTION: Selectman Parola moved the Board appoint James A. Nordquist, Earl E. Dalrymple, & Mae Dickinson as members to the Council on Aging Board of Directors to terms to expire 6/30/09. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (4-0-0)
9. Open Space Committee
MOTION: Selectman Parola moved the Board appoint Donald B. Hall as a member to the Open Space Committee to a term to expire 6/30/08. Selectman Eckstrom seconded.
VOTE: Unanimous (4-0-0)
MOTION: Selectman Parola moved the Board appoint Marjorie M. Teitelbaum as a member to the Open Space Committee to a term to expire 6/30/08. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (4-0-0)
10. Plymouth –Carver Aquifer Advisory Committee
Selectman Parola stated she hasn’t heard from this Committee in one year. She added that money for this Committee came from a grant. Selectman Pillsbury stated she would contact this committee relative to their status.
11. Recreation Commission
MOTION: Selectman Parola moved to appoint Melvin Lazarus as a member to the Recreation Commission to a term to expire 6/30/08. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (4-0-0)
12. Recycling Committee
MOTION: Selectman Parola moved the Board appoint John B. Dixon as a member to the Recycling Committee to a term to expire 6/30/08. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (4-0-0)
13. Wareham Cultural Council
MOTION: Selectman Parola moved the Board appoint Jackson Gillman as a member to the Wareham Cultural Council to a term to expire 6/30/07. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (4-0-0)
14. Board of Appeals
MOTION: Selectman Parola moved the Board appoint Michelle B. Zollo as a member to the Zoning Board of Appeals to a term to expire 6/30/2010. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (4-0-0)
MOTION: Selectman Parola moved the Board appoint Mary Scarsciotti, & Richard E. Secher as associate members to the Zoning Board of Appeals to terms to expire 6/30/06. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (4-0-0)
15. Zoning Re-Write Committee
MOTION: Selectman Parola moved the Board appoint Donald C. Sullivan (Citizen at large), Anthony Scarsciotti (Citizen at large), Paula F. Mangum (Citizen at large), John Bergeron (Citizen at large), & Bruce D. Sauvageau (Board of Selectmen Representative) as members to the Zoning Re-Write Committee to terms to expire 6/30/05. Selectman Eckstrom seconded.
VOTE: Unanimous (4-0-0)
VIII. TOWN ADMINISTRATOR’S REPORT
(DONE)
IX. LICENSES & PERMITS
(DONE)
X. ANNOUNCEMENTS
A. The next meeting of the Board of Selectmen/Sewer Commissioners will be 6/21/05.
XI. BUSINESS
A. Done
B. Any other business.
1. Disposal Service.
Selectman Parola stated she received a card in the mail re: a new disposal service. She questioned whether they had a permit. The Administrator stated that a disposal service would need a permit from the Board of Health & this service may have one.
2. Tobey Will Fund.
Selectman Parola stated she & Selectman Fernandes-Abbott reviewed the applications for the Tobey Will Fund. She stated there were nine applicants & $37,000 available in funds, although the requests for money were for approx. $200,000. She read the following disbursements:
· Cape Cod Child Development - $3,000
· Gleason YMCA - $7,500
· Jairus Agency - $5,000
· May Flower Lodge - $500
· Old Colony YMCA - $7,500
· Boys & Girls Club - $2,500
· Wareham Child Care - $6,000
· Wareham Recreation Dept. - $5,000
Selectman Parola stated the only applicant not funded as the New Bedford Women’s Center. She stated they urged the Center to place an article on the Warrant for funding.
3. Military Ceremony at VFW.
Selectman Parola stated there would be a ceremony honoring the Town’s military personnel and sponsored by the OPL & the Onset VFW on 6/30/05 at 6:00 P.M. She would like the Board to offer certificates if the OBA & the VFW concur.
4. Proposed Mall Project.
Selectman Eckstrom stated that the Zoning Board & the Planning Board is holding a joint meeting re: the proposed mall project on 6/14/05.
5. Land Donation.
Selectman Pillsbury briefly spoke re: letter received from Phyllis Randall pertaining to her wanting to donate land. The Administrator stated he would review this matter.
6. Life Saving Actions.
Selectman Pillsbury stated receiving letter from Chief Joyce re: life saving actions over the past weekend. She read the letter into the record.
The Board members concurred to write letters of appreciation & to include these individuals in the Board’s Annual Recognition Night.
XII. SELECTMEN’S REPORTS
1. Selectman Parola – Discussed the annual cookout for employees. The Board members concurred to hold this on 6/30/05.
XIII. ADJOURNMENT
MOTION: Selectman Parola moved to adjourn the meeting at 9:07 P.M. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (4-0-0)
Respectfully submitted and transcribed by,
Kelly Barrasso
Kelly Barrasso
The Board of Selectmen approved the foregoing minutes on June 21, 2005.
Attest: Cindy K. Parola
Cindy Parola, Clerk Pro Tem
BOARD OF SELECTMEN
Date signed: June 30, 2005
Date copy sent to Wareham Free Library June 30, 2005.
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