MINUTES OF MEETING OF SELECTMEN/SEWER COMMISSIONERS
Date of Meeting: February 1, 2005
Date of Transcription: February 2, 2005
Transcribed by: Kelly Barrasso
I. CALL MEETING TO ORDER
Selectman Sauvageau (Chairman Pro Tem) called the meeting to order at 7:00 P.M.
MOTION: Selectman Fernandes-Abbott moved that Selectman Parola be Clerk Pro Tem for this meeting. Selectman Sauvageau seconded.
VOTE: Unanimous (3-0-0)
A. Roll Call
Selectmen Present: Bruce Sauvageau, Chairman Pro Tem
Cindy Parola, Clerk Pro Tem
Renee Fernandes-Abbott
Selectmen Absent: Patrick G. Tropeano
Mary Jane Pillsbury
Present: Michael Hartman, Town Administrator
II. CAMP, DRESSER & MCKEE UPDATE
Present before the Board: Gerald Furrier, CDM
Bob Cutone, CDM
Mark Gifford, Municipal Maintenance Director
Mr. Furrier proceeded to update the Board on the following:
WPCF Upgrade History:
· Contractor low bid price about $2 million less than next bidders.
· Contract execution expected to be difficult because contractor is trying to make up difference.
· CDM (on behalf of Town) beats back numerous CO requests for additional money & time.
· CDM refuses all time extensions to date for sufficient cause & left the initial winter request for later consideration.
· CDM keeps Change Order percent to a minimum & hopes to finish project w/ less than 4% change orders.
· CDM meets routinely w/ the Design Sub-Committee & the board & communicates concerns re: contractor’s ability to finish on time.
· Contractor changes Site Superintendent four times & Project Manager three times during project & continues to insist they will meet schedule.
· Construction quality to date satisfactory.
· CDM receives request for contract extension due to first year’s adverse weather – Contractor requests an additional 51 work days.
· CDM reviews request w/ Town & recommends the Town extend contractor’s schedule by 51 days.
· Town asks CDM to prepare a budget to extend CDM services beyond original completion date.
· WPCF Sub-Committee suggests CDM prepare a budget that is conservatively high to get project to completion – best guess.
· CDM prepares a budget that would maintain the current level of service through mid-July – doubling the 51 workdays.
· CDM presents budget to Town & does not explain the basis of development costs.
· CDM is present his evening to clarify the amount of money communicated to the Town to a mid-July project completion:
- Full-time RE $79,800
- Part-time office staff equal to 3.5 hours per day – General Administrator & Technical Support including site visits $58,550
- 15% MBE/WBE $20,725
- 10% overall contingency $15,925
$175,000
· Since the contract is set up as an upper limit, the Town will only be charged for the services rendered w/in the timeframe agreed upon.
Weweantic Shores Sewers:
· Pipe work complete.
· Pump stations work will be completed in early spring.
· Project below budget (bid price).
Rose Point Sewers & Briarwood Beach/Beaver Dame Estates Sewers:
· Town obtained a DEP State Revolving Fund Loan ($6 million).
· 2nd Conservation Commission meeting tomorrow.
· Rose Point to start in 2/05, construction to start in April/May 2005.
· Coordinate w/ Water District construction efforts.
· Briarwood Beach Conservation Commission permitting in 2/05.
· Bid expected in 3/05, construction in 5/05.
· Easements need to be prepared for a contract.
Infiltration/Inflow Control Plan:
· Preparing flow-monitoring plan for data collection effort.
· Field efforts in late winter/early spring.
Selectman Parola asked, pertaining to the WPCF project, how the Town will know when the project is substantially complete. Mr. Cutone stated that CDM is a professional company & they are working on the Town’s behalf. He stated they would know when the project is substantially complete.
Selectman Parola stated the Town has hired CDM as they would any other contractor. She stated there is a need for more frequent updates from CDM to the Board & other pertinent directors of the Town, for example, Mark Gifford & David Simmons. Selectmen Parola stated the directors should be confident w/ the timeframes, etc.
Mr. Furrier discussed the contractor’s statements re: his commitment to finish by the date indicated.
Mr. Furrier again stated that the 2nd Conservation Committee meeting would be held tomorrow re: the Rose Point Sewer project.
Selectman Parola asked Mr. Furrier if he would prefer the same company or different companies bidding on both the Rose Point & Briarwood Beach/Beaver Dam Estates projects. She expressed concern re: utilizing the same company for both projects because they may tend to stretch the manpower, thus problems arise. Mr. Furrier stated that there is bonding, timeframe limits, etc. that are utilized to ensure timely completions.
Selectman Fernandes-Abbott stated that the Board would have to vote on 2/15/05 on the issue of a time extension for the contractor working on the WPCF Sewer project.
The Administrator added that the Building Sub-Committee has made it known that they want to be more involved w/ issues, problems, etc.
Discussion ensued re: the time extension for the WPCF Sewer project contractor, thus resulting in a contract extension w/ CDM.
Mr. Gifford announced to the Board that there would be a Change Order for the Weweantic Shores Sewer project resulting in a credit of $41,000.
NOTE: The meeting proceeded w/ item VI. Licenses & Permits – Hearing – Alteration of Premises of an existing Seasonal Wine & Malts Common Victualer’s License; Public Entertainment on Sunday License, Live Entertainment & Dancing; Public Amusement on Weekdays, Live Entertainment & Dancing by Mary Wouters-Tirrell d/b/a Fonzie’s Diner & Gift Shop, Mary Tirrell, Manager, 3074 Cranberry Highway, East Wareham, under the provisions of MGL c.138, & c. 140.
Present before the Board: Mary Wouters-Tirrell
MOTION: Selectman Parola moved to open the hearing. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (3-0-0)
Ms. Wouters-Tirrell stated they want to extend the license to the museum & gift shop areas of the establishment, thus encompassing the whole establishment.
Selectman Fernandes-Abbott stated that on the entertainment license application, the orchestra section is not checked, but the vocalist is. She asked if the vocalist(s) would have music/band. Ms. Wouters-Tirrell stated there will be musicians, thus she would like to have a five-piece band checked on the application. The Administrator stated he would make this change on the application. He added that he is in receipt of the green return receipts.
Ms. Wouters-Tirrell described the dancing that will occur. Brief discussion ensued re: capacity limits at the establishment.
Selectman Parola discussed the alteration of premises & stated she is pleased w/ the connection of the two pieces of the establishment & now the license can encompass the whole premises.
No one spoke in favor or against the application.
MOTION: Selectman Parola moved to close the hearing. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (3-0-0)
MOTION: Selectman Parola moved the Board approve the application of Mary Wouters-Tirrell d/b/a Fonzie’s Diner & Gift Shop, Mary Tirrell, Manager, 3074 Cranberry Highway, East Wareham for an Alteration of Premises of an existing Seasonal Wine & Malts Common Victualer’s License, a Public Entertainment on Sundays License, a Live Entertainment & Dancing, Public Amusement on Weekdays, & Live Entertainment & Dancing, under the provisions of MGL c. 138 & c. 140 w/ a correction to be made to the application pertaining to the orchestra to be made by the Administrator. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (3-0-0)
III. CITIZENS PARTICIPATION
(NONE)
IV. CONSENT AGENDA
C1. Authorization to sign bills, documents, etc.
MOTION: Selectman Parola moved the Board approve invoice from Methuen Construction, Co. in the amount of $298,741.66 re: the WPCF Sewer Upgrade Project. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (3-0-0)
C2. Approve minutes of previous meetings: Regular Session – 1/18/05 & Special Session – 1/25/05.
Note: The 1/18/05 Regular Session meeting minutes will be voted on at the next meeting.
MOTION: Selectman Parola moved the Board approve the Special Session meeting minutes of 1/25/05. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (3-0-0)
C3. Appointment to the West Wareham Strategic Planning Committee.
MOTION: Selectman Parola moved the Board appoint Dan Goodchild as a FinCom liaison to the West Wareham Strategic Planning Committee to an indefinite term. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (3-0-0)
C4. Bond for Town Clerk.
MOTION: Selectman Parola moved the Chair be authorized to sign bond #68718329 for Mary Ann Silva, Town Clerk in the amount of $15,000. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (3-0-0)
V. TOWN ADMINISTRATOR’S REPORT
1. Wareham Library Employees Tentative Contract Settlement. Asked the Board to approve the tentative contract settlement between the Town of Wareham & the Wareham Library Employees, effective July 1, 2004. The compensation percentages, based upon a new matrix that is not yet available, will be as follows: 7/1/04 – 1%; 1/1/05 – 2%; 7/1/05 – 1.5%; 1/1/06 – 1.25%; 7/1/06 – 1%; & 1/1/07 – 2 %.
MOTION: Selectman Parola moved the Board approve the tentative contract settlement between the Town of Wareham & the Wareham Library Employees effective 7/1/04. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (3-0-0)
2. Wareham Public Employees Tentative Contract Settlement. Asked the Board to approve the tentative contract settlement between the Town of Wareham & the Wareham Public Employees Union, effective July 1, 2004. The compensation will be based upon the following percentages: 7/1/04 – 1%; 1/1/05 – 2%; 7/1/05 – 1.5%; 1/1/06 – 1.25%; 7/1/06 – 1%; & 1/1/07 – 2 %.
MOTION: Selectman Parola moved the Board approve the tentative contract settlement between the Town of Wareham & the Wareham Public Employees Union effective 7/1/04. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (3-0-0)
3. Wareham Emergency Telecommunications Dispatchers Tentative Contract Settlement. Asked the Board to approve the tentative contract settlement between the Town of Wareham & the Emergency Telecommunications Dispatchers, effective July 1, 2004. The compensation will be based upon the following percentages: 7/1/04 – 1%; 1/1/05 – 2%; 7/1/05 – 1.5%; 1/1/06 – 1.25%; 7/1/06 – 1%; & 1/1/07 –
2 %.
MOTION: Selectman Parola moved the board approve the tentative contract settlement between the Town of Wareham & the Emergency Telecommunications Dispatchers, effective 7/1/04. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (3-0-0)
4. Capital Plan Update. For the Board’s information, an update of the services & vehicles departments are receiving from the capital plan are provided. The amounts are those projected to be spent, totaling $1,221,000.00. Since many are estimates, the final total should not exceed the 1.2 million authorized.
Municipal Maintenance:
· 4 GMC 3500 dump trucks w/ plows. Two will be here by the end of 2/04 w/ the others to soon follow. These are to replace vehicles that are 16-18 years old. Total expenditure: $156,000.00
· 2 6-wheel/multi-purpose body trucks. The trucks are being built & will be ready by early spring. They are replacing 19 & 21 year old vehicles. Total expenditure: $250,000.00.
· 1 loader. This will be going to bid in early February & received in the summer. It will replace an unreliable 1990 vehicle. Total expenditure: $158,000.00.
· 1 twin 1-beam lift. This will be here in 4-6 weeks. It replaces one that is not usable the parts are no longer available. Total expenditure: $85,000.00.
· 1 4x4 extended cab pick-up. This is already in use. It replaced a 14-year-old GMC 1500. Total expenditure: $29,000.00.
Inspectional Services:
· Replacement vehicles. These vehicles are currently being discussed. It is expected to cost $50,000 & replace the retired cruisers the department uses that require service at a cost of $10,000.00 over a three-year period. It will be more cost effective to purchase new vehicles that are under warranty.
School Department:
· Move, install, & renovate four modular classrooms. This project went to bid, but came in over $100,000.00 what was anticipated. It involves moving the classrooms from the Middle School to the High School. The project needs to be bid again & this will be done next month. The classrooms are expected to be ready for September classes. Discussion ensued re: possibly leasing the modulars.
· Replace boilers at Hammond & East Wareham Schools. The present boilers are over 50 years old & one of the Hammond boilers became inoperable two years ago. The project will be bid & completed by September. Total expenditure: $100,000.00.
· Special Education wheelchair bus. The bus has been ordered & will be delivered w/in a month. Total expenditure: $50,000.00.
EMS:
· One new ambulance. The bid will be opened on 2/22/05 and delivery by summer. Total expenditure: $143,000.00 to replace ten-year-old ambulance.
5. Snow & Ice Budget. Discussed anticipated snow & ice deficit & discussed the Town’s MEMA application.
VI. LICENSES & PERMITS
(DONE)
VII. ANNOUNCEMENTS
A. The next Board of Selectmen’s meeting will be held on 2/15/05.
VIII. BUSINESS
A. Any other business.
1. Lorusso Project/Rochester, MA.
Selectman Parola stated that neighbors in part of West Wareham & Rochester are still fighting against the Larusso project. She stated the project would be utilizing Rte. 28, not County Rd. She stated the enormity of the project is huge. She stated the Town of Rochester’s Town Counsel has deemed the project too bid & requested their Planning Board not to approve what was presented. She stated the project is in Rochester, but the project has a detrimental impact on West Wareham citizens. She feels the Wareham Board needs to write a letter to the Rochester Planning Board expressing concerns.
The Administrator stated if the permit is granted for this project, then Wareham will need to check w/ Town Counsel re: an appeal due to the impact to Wareham’s citizens.
Selectman Parola expressed concern re: traffic on County Rd., which would be a by-product of the project.
Selectman Fernandes-Abbott indicated that correspondence was already sent previously & should be re-sent. Selectman Parola would like a letter sent indicating the concerns discussed & requesting all material pertaining to this project.
The Board members concurred to contact Town Counsel & send another letter indicating concerns & requesting materials relative to the project.
2. CPA vs. Other Methodologies.
Selectman Parola stated that citizens in Hopkinton are fighting the use of CPA by trying to use other methodologies. She stated the whole point of the CPA is to obtain State-matching funds. She stated alternative methods would undermine the CPA.
IX. SELECTMEN’S REPORTS
(NONE)
X. ADJOURNMENT
MOTION: Selectman Parola moved at 7:55 P.M. to enter into Executive Session for the purpose of discussing litigation. Selectman Fernandes-Abbott seconded.
POLLED VOTE: Selectman Parola – Yes
Selectman Fernandes-Abbott – Yes
Selectman Sauvageau – Yes
VOTE: Unanimous (3-0-0)
NOTE: Selectman Sauvageau stated that the Board would not be coming back into open session.
Respectfully submitted,
Kelly Barrasso
Kelly Barrasso, Transcriptionist
The foregoing minutes were submitted to the Board of Selectmen/Sewer Commissioners for their approval on February 15, 2005.
Attest: Cindy K. Parola
Cindy Parola, Clerk Pro Tem
BOARD OF SELECTMEN
Date signed: February 15, 2005
Date copy sent to Wareham Free Library: February 16, 2005
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