MINUTES OF MEETING OF SELECTMEN/SEWER COMMISSIONERS
Date of Meeting: May 4, 2004
Date of Transcription: May 5, 2004
Transcribed by: Kelly Barrasso
I. CALL MEETING TO ORDER BY CHAIRMAN
Chairman Chamberlain called the meeting to order at 7:10 P.M.
A. Roll Call
Selectmen Present: Cindy Chamberlain, Chairman
Patrick G. Tropeano, Clerk
Mary Jane Pillsbury
Renee Fernandes-Abbott
Bruce Sauvageau
Present: Michael Hartman, Town Administrator
II. CITIZENS PARTICIPATION
(NONE)
III. CAMP, DRESSER & MCKEE UPDATE
Present before the Board: Gerald Furrier, CDM
Mr. Furrier updated the Board on the following:
WPCF Update:
- Construction update.
Discussed status of various buildings & how the project is moving forward - WPCF Committee/Sewer Commissioners meeting later this month.
- Schedule update.
Discussed that contractor has submitted completion schedule. Plant estimated to be finished by 2/05 & fully operational in the fall of 2005.
Weweantic Shores Sewer Project:
- Excavation delayed a few weeks & started on 5/3/04.
- Working on Hathaway St. from playground towards Tim’s Point Rd.
- Three more crews to be added in July.
- CDM Chief Resident Engineer is James Brodeur.
Mr. Furrier discussed that the Water District has been discussing replacing the water mains in this area due to inadequacies. Discussion ensued re: inflow issues/concerns & how & when a letter will be addressed to residents re: discussion meeting re: the project.
Rose Point/Briarwood Beach/Beaver Dam Estates Sewers:
- Preliminary design complete by 5/15/04.
- DEP sewer extension permit to be submitted the end of 5/04.
- Bid project(s) in 7/04 (pending permit approvals).
- Discussion w/ Conservation Commission re: force main.
- SRF funding application due 8/1/04.
Infiltration/Inflow Control Plan:
- Letter to EPA/DEP submitted 2/10/04.
- CDM submitted proposed I/I program to DEP/EPA on 4/29/04.
- Continuous flow monitoring recommended in winter/spring 2005.
- (See attached information).
Discussion ensued re: design aesthetics of the new pump stations, which will be state of the art. Discussion ensued re: the pump station design for Rose Point which may be different because this area is located in the 100 year flood plain. Discussion ensued re: the monitoring system for the pump stations.
IV. CONSENT AGENDA
C1. Authorization to sign bills, documents, etc.
MOTION: Selectman Tropeano moved the BOS approve invoice from Kopelman & Paige for professional services through 2/29/04 in the amount of $15,417.84. Selectman Pillsbury seconded.
VOTE: Unanimous (5-0-0)
MOTION: Selectman Tropeano moved the Board approve invoice #80183099/1 from Camp, Dresser & McKee in the amount of $2,938.65 re: bidding, permitting, & construction services for the Weweantic Shores sewer project. Selectman Pillsbury seconded.
VOTE: Unanimous (5-0-0)
MOTION: Selectman Tropeano moved the Board approve invoice #80171951/3 for $21,212.31 re: design of gravity sewer, pumping stations, force mains, & pressure sewers for Rose Point, Briarwood Beach, & Beaver Dam Estates areas. Selectman Pillsbury seconded.
VOTE: Unanimous (5-0-0)
C2. Appoint Delegates to Commission of the SRPEDD.
C3. Appoint Representatives to the JTPG.
MOTION: Selectman Tropeano moved the BOS appoint Michael Hartman as the Town’s representative to SRPEDD & the Town‘s delegate to the JTPG Committee. Selectman Fernandes-Abbott seconded for discussion.
NOTE: Discussion ensued re: appointing the alternate delegate to the JTPG Committee as well.
The BOS concurred to also appoint Mark Gifford as the Town’s alternate delegate to the JTPG Committee.
VOTE: Unanimous (5-0-0)
C4. Appointments to Aquifer Advisory Committee.
MOTION: Selectman Tropeano moved the BOS appoint John P. Kelly & Marjorie M. Teitelbaum as members to the Plymouth-Carver Aquifer Advisory Committee for terms to expire 6/30/05. Selectman Fernandes- Abbott seconded.
VOTE: Unanimous (5-0-0)
C5. Approve minutes of previous meetings: 3/23/04, 4/6/04, & 4/13/04.
MOTION: Selectman Tropeano moved the BOS approve the Regular Session meeting minutes of 3/23/04, 4/6/04, & 4/13/04. Selectman Pillsbury seconded.
VOTE: Unanimous (5-0-0)
V. TOWN ADMINISTRATOR’S REPORT
1. Weweantic Shores Sewer Project. As of Monday, Admin. isn’t sure what the Water District is proposing w/ re: to water mains in this area. He stated this matter would most likely be on their 5/6/04 meeting agenda. He stated if this water project were approved, it would be anticipated they participate in paving.
2. Sewer Connection Permit - Cape Cod Gas Company. As the Board will recall, this was scheduled to be reviewed last week, but there were some questions for the Planning Board re: construction of the roadway. Admin. met w/ Mark Gifford & Charles Gricus concerning the issues raised & has been assured the problem w/ the roadway is being addressed.
Given that the matter is apparently well under control, it is therefore recommended that the sewer connection be approved at this time.
Admin. Briefly discussed the two orders of conditions that are in place re: curbing for this roadway. He stated that the sloped granite curbing has been agreed upon.
MOTION: Selectman Tropeano moved & Selectman Sauvageau seconded that the Board approve the sewer connection for Cape Cod Gas Company for their maintenance building on Tow Road, Wareham, MA to the Town’s sewer system, subject to the following conditions:
* All fees shall be paid in total & “up front” at the time of the sewer connection permit application.
* A licensed drain-layer in the Town of Wareham will make the service connection to the collection system.
* A set of engineered as-built drawings shall be submitted to the Sewer Department w/ the lateral/stub location, grades, slopes, etc.
* All piping shall be bedded in stone.
* All lines shall be low-pressure tested, & the results submitted to the Sewer Dept.
VOTE: Unanimous (5-0-0)
3. FY’03 & FY’04 Sewer User Fee Abatement - Acct. #738223, Howard & Micheleen Yenke, Map 3A1, Lots 6 & 7, 24 Maple Street. This account is being charged as a two family/2 EDU’s. At the request of the current owner, a check w/ the Assessors Office found that it was reclassified in 1995 as a one family; however, the WPCF was never notified & continued to bill for 2 EDU’s. An
Abatement is requested for FY’03, which is now a lien on the FY’04 real estate tax bill, in the amount of $224.00 & FY’04 for $272.00.
MOTION: Selectman Tropeano moved for the Board to abate Sewer User Account #738223 amounting to $224.00 for FY’03 & $272.00 for FY’04 Sewer User fees, for a total abatement of $496.00. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (5-0-0)
4. Request for Stop Signs - Wareham Lake Shores. Chief Joyce & Mark Gifford viewed the Wareham Lake Shores area relative to regulation of traffic flow. Based upon their review, several recommendations for placement of stop signs are proposed. The report the BOS received has more information.
MOTION: Selectman Tropeano moved & Selectman Fernandes-Abbott seconded for
the BOS to approve the placement of the following “Stop Signs”:
1. Wareham Lake Shores Drive & Dove Ave. - 2 signs (1 @ each end).
2. Wareham Lake Shores Drive & Wareham Lake Shores Drive.
3. Wareham Lake Shores Drive & Cardinal Ave. - 2 signs (1 @ each end).
4. Wareham Lake Shores Drive & Bluebird Ave. - 2 signs (1 @ each end).
5. Wareham Lake Shores Drive at the intersection of Cardinal & Wareham Lake Shores Drive (3-way intersection.
VOTE: Unanimous (5-0-0)
5. Carousel Update. The BOS was notified last week that Atlantic Amusements would not be able to open the carousel this season. Mr. Rosenfield indicated that there were issues w/ financing & insurance, which were unlikely to be resolved this year. Based upon the schedule requested by Atlantic & agreed to by the Town this past February, preliminary work was started on the site in early April & the site had to be restored due to the late date at which the Town received notification.
As the BOS knows, the Town’s arrangement w/ Atlantic Amusements required them to bear the full cost of site work for the carousel & they will be reimbursing the Town for the costs the Town has incurred in both the preliminary site work & the restoration.
6. SEA Consultants, Inc. - Review of Earth Removal Permit. The BOS has received a report from SEA Consultants, Inc. re: the pending earth removal permit for Lots 108, 1001A, 1001B & 1001C located off Cranberry Highway. At this point in time, the Town does not know when the permit will be before the BOS.
Brief discussion ensued re: the process to be followed & the application review.
VI. LICENSES & PERMITS
A. Application of the Onset Cape Verdean Association, Inc. to hold the annual Cape Verdean Festival in Onset on 8/15/04.
MOTION: Selectman Tropeano moved the BOS approve the application of the Onset Cape Verdean Festival Association, Inc. c/o Stephen Baptiste, P.O. Box, 722, Onset, MA for use of the Onset Bandshell & Onset Bluffs & close off a portion of Union Avenue for the following: Annual
Onset Cape Verdean Festival, 8/15/04 from 8:00 A.M. to 6:00 P.M. Selectman Fernandes-Abbott seconded for discussion.
NOTE: Discussion ensued re: predicating the permit until the Safety Committee meets to discuss safety issues re: the closing of the Dummy Bridge.
The BOS concurred to add this to the motion.
VOTE: Unanimous (5-0-0)
B. Application of Donald O’Leary, 6 Upland Road, Onset, MA for temporary use of a Town road (Upland Road) to place a dumpster.
Admin. discussed how requests have been handled in the past. Discussion ensued re: insurance & naming the Town as additionally insured.
MOTION: Selectman Tropeano moved the BOS approve the application of Donald O’Leary, 6 Upland Road, Onset, MA to place a dumpster on the roadway for removal of debris for 5/15/04 through 6/15/04 contingent upon the Town being held harmless from all liability as to damage to property or injuries to any persons & subject to any unpaid taxes being paid. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (5-0-0)
VII. ANNOUNCEMENTS
A. The Council on Aging is sponsoring the AARP Driver Safety Course on Wednesday, May 11, 2004 & May 12, 2004 in the Multi-Service Center from 9:30 A.M. to 2:30 P.M.
B. SRPEDD will hold their annual meeting on 5/26/04 at Johnson & Wales College.
C. The BOS has been invited to attend the welcome for the Cape Verdean Delegation at the Onset VFW on 5/9/04 at 5:00 P.M.
VIII. BUSINESS
A. Town Administrator’s Contract.
Chairman Chamberlain stated that the BOS has signed the Admin.’s contract renewal for three years. She stated the BOS looked at various evaluation forms. She discussed the evaluation form chosen & issues w/ timing of the evaluation.
Selectman Sauvageau stated this process is time consuming & it should be done in a period of time when the BOS can devote themselves to it. He expressed that he didn’t like the scoring mechanism used during this evaluation. He stated he would like to utilize the survey format evaluation.
Selectman Fernandes-Abbott agreed re: the timing issue. She stated she would prefer a July date to discuss the evaluation process so a whole complete fiscal year can be reviewed w/ re: to the Admin.’s performance.
Selectman Tropeano agreed w/ the July time schedule for the evaluation process, which would allow the Admin. time to work on any recommendations the BOS has before the BOS signs a contract. Discussion cont.’d.
B. Reorganization of the BOS.
NOTE: The BOS deferred this discussion until later in the agenda.
C. Committee Liaisons.
NOTE: The BOS deferred this discussion until later in the agenda.
D. Honoring Wareham’s Oldest Citizen.
Chairman Chamberlain stated a woman named Barlena Hagen a citizen of Wareham, who was born in 1902. She stated the Town Clerk has confirmed this information and has been recorded.
Chairman Chamberlain stated the BOS had discussed having a plague presented to the Town’s oldest citizen. She asked the BOS if this plaque should be returned to the BOS after this person’s reign or should there be individual plaques given to the recipients. She stated if the plaque is returned, she suggested it list all the names of the recipients on the plaque itself. The BOS concurred to have the plaque returned & to have the recipients’ names engraved on the plaque as well as holding a small ceremony to present the plaque to Ms. Hagen.
E. Political Sign Discussion.
Chairman Chamberlain stated she spoke w/ the Town Clerk re: local & State statutes relative to political signage. She discussed the Town’s sign By-Laws, which only address Town property, not private property.
Admin. stated most towns regulate this activity through the zoning By-Laws relative to private property.
Discussion ensued re: no rule or By-Law that dictates the length of time signage can be placed on private property.
Selectman Fernandes-Abbott feels this is an issue for the Zoning Re-Write Committee. The other BOS members agreed.
F. Any other business.
1. Letter from Barney Frank.
Chairman Chamberlain stated that Barney Frank’s office has asked the BOS to sign a letter re: dedicating the Buzzards Bay oil spill for birds. The BOS concurred.
2. Middle School Project Update.
Selectman Sauvageau updated the BOS on the Middle School project. He stated he spoke to Dr. Collins & the project manager. He stated there has been a problem w/ the contractor not paying the sub-contractors on time. He stated it has been requested by the sub-contractors that they be paid directly, not by the contractor, which would be legal. He stated the contractor has admitted to not being on time paying the sub-contractors & has been experiencing financial issues.
Selectman Sauvageau stated lawyers for the Building Committee have held discussions w/ the contractor & sub-contractors re: this matter & the contractor’s bonding agency has also been notified. He added that all payments previously due have now been paid & future obligations are unknown. He stated that final payment to the contractor is being withheld to make sure the sub-contractors get paid. He stated this issue has not impacted the project schedule.
NOTE: The BOS returned to item B. Reorganization of the BOS.
MOTION: Selectman Sauvageau moved to appoint Selectman Tropeano as Chairman of the Board of Selectmen. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (5-0-0)
MOTION: Selectman Pillsbury moved to appoint Selectman Sauvageau as Clerk of the Board of Selectmen. Selectman Fernandes-Abbott seconded.
VOTE: Unanimous (5-0-0)
NOTE: The BOS returned to item C. Committee Liaisons.
The following are a list of BOS liaisons to various committees:
1. Council on Aging Board of Directors: Selectman Pillsbury
2. Affirmative Action Hearing Committee: Selectman Tropeano
3. Zoning Board of Appeals: Selectman Chamberlain
4. Buzzards Bay Committee: Michael Hartman, Town Admin. (Alternate)
5. Cable Advisory Committee: Selectman Sauvageau
6. Capital Planning Committee: Chairman of BOS (Tropeano)
7. CMW Regional Refuse Disp. Dist. Com.: Selectman Fernandes-Abbott
8. Cemetery Commissioners: Selectman Pillsbury
Selectman Chamberlain
Selectman Sauvageau
9. Conservation Commission: Selectman Fernandes-Abbott
10.Commission on Disability: Selectman Pillsbury
11.EDIC: Selectman Pillsbury
12.Finance Committee: Selectman Sauvageau
13.GATRA: Michael Hartman, Town Admin. (Rep.)
14.Board of Health: Selectman Tropeano
15.Marine Resources Commission: Selectman Tropeano
16.Myles Standish State Forest Adv. Com.: Selectman Chamberlain
17.Open Space Committee: Selectman Chamberlain
18.Planning Board: Selectman Fernandes-Abbott
19.Plymouth County Comm. Adv. Brd: Selectman Chamberlain
20.Recycling Committee: Selectman Chamberlain
21.School Building Committee: Selectman Sauvageau
22.SRPEDD: Michael Hartman, Town Admin. (Del.)
23. Task Force Committee:
MOTION: Selectman Chamberlain moved that the Task Force Committee be disbanded. Selectman Pillsbury seconded.
VOTE: Unanimous (5-0-0)
24.Tobey Will Fund: Selectman Chamberlain
Selectman Fernandes-Abbott
25.Visitor Services Committee: Selectman Pillsbury
Discussion ensued re: if this committee has a sunset clause. Selectman Pillsbury stated the issue is that the Town uses/needs money for seasonal police officers especially for special events which, enhances the quality of someone’s visit. She feels the Municipal Maintenance Dept. & the Fireworks Committee are happy utilizing this money for the above purposes.
Discussion ensued re: if this committee should be renewed. The BOS concurred to have Selectman Pillsbury speak w/ the committee members.
26.WPCF Design Sub-Committee: Selectman Fernandes-Abbott
IX. SELECTMEN’S REPORTS
A. Selectman Tropeano - Stated the following are dates for the next BOS meetings: 5/18/04, 6/1/04, & 6/15/04.
X. ADJOURNMENT
MOTION: Selectman Fernandes-Abbott moved at 8:50 P.M. to enter into Executive Session for the purpose of discussing litigation. Selectman Sauvageau seconded.
POLLED VOTE: Selectman Pillsbury - Yes
Selectman Tropeano - Yes
Selectman Fernandes-Abbott - Yes
Selectman Savage - Yes
Selectman Chamberlain - Yes
VOTE: Unanimous (5-0-0)
Respectfully submitted,
Kelly Barrasso
Kelly Barrasso, Transcriptionist
The foregoing minutes were submitted to the Board of Selectmen/Sewer Commissioners for their approval on 7/6/04.
Attest: Bruce Sauvageau
Bruce Sauvageau, Clerk
BOARD OF SELECTMEN
Date signed: 7/6/04
Date copy sent to Wareham Free Library: 7/12/04
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