Municipal Renovations Committee
Minutes of Meeting
Thursday, December 4, 2008
MRC Meeting Minutes 12.04.08
Members Present: Ed Cook, Alan Zordan, Is Temkin, Bill Hill, Mayor Bingham, Mike Clark.
Also Present: Stephen Nocera, Mayoral Aide; Lorel Purcell, O&G, Bob Roach, Friar Associates, Jerry Rollett, City of Torrington Public Works Director
1.The meeting was opened at 6:35 PM, on a motion from Ed Cook seconded by Alan Zordan .
2. Bob Roach stated that additional progress regarding the Traffic Building bid has not occurred, pending arrival of additional information from pole building suppliers. He anticipates receiving required information during the week of December 9.
Mr. Roach stated that the external stairway proposed for the second floor could be eliminated if the plan reflected lower Council Chamber occupancy. Mr. Roach will schedule a meeting with fire and building officials during the week of December 9, to obtain their input for satisfying the requirement.
Mr. Roach explained that a revision to plans for the City Clerk and Probate vaults was under consideration. It could reduce the current construction cost projection through relocation of the Probate vault to the first floor. Mr. Roach has also given design direction to O&G for revised construction means necessitated to build the vaults within State requirements. Costing is expected to be completed by the third week in December.
3. Alan Zordan presented several ideas to support the removal of the second floor external evacuation route. He stated that he has met with the fire and building officials and was confident that they would work closely with the Committee to achieve the goal of eliminating the need for the exit in order to further reduce the cost of the project. Mr. Zordan will accompany Bob Roach during meetings with City officials.
4. Lorel Purcell reviewed the status of bid advertising for proposals for relocating City Hall to its temporary site on Field Street. She verified that City personnel were responsible for moving all of their own belongings to the temporary site. Ms. Purcell requested that all personal belongings be removed from City Hall by the end of December in order for persons bidding on moving services to accurately determine what was to be included in their bid, during the bid walk through the first week of January, 2009.
Ms. Purcell scheduled a meeting for cost estimate review of the 95% Design Completion phase. The meeting will be held at 9 AM on Friday, December 12th at Friar Associates
offices in Farmington. Ms. Purcell stated that O&G’s next steps included compilation of the RFQ for moving City Hall to the Quadrelle site.
5. Mr. Clark stated that Quadrelle Realty had not yet returned their approval of the negotiated lease prepared by Torrington Corporate Counsel. He said he would verify the status of Quadrelle approval and inform the MRC.
6. Under “Other Business”, Mr. Nocera informed the MRC that a meeting was scheduled for 8 AM on Thursday, 12/11 to review the exact procedures to be followed to ensure that the project was in full compliance with the requirements of the ADA grant awarded to the project. Mr. Nocera informed the MRC that details of the temporary relocation site for the traffic department are still being worked out by City officials.
10. The meeting was adjourned at 8 PM on a motion by Mayor Bingham, seconded by Mr. Zordan.
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