Amended MRC Minutes of Meeting 5/29/08
Members in Attendance: Mike Clark, Ed Cook, Alan Zordan, Isadore Temkin, Tom Jerram, Mayor Bingham. Also Present: Steven Nocera, Bob Roach, Lorel Purcel, John Mann, and Jerry Rollett.
1. The meeting was opened at 6:30 PM on a motion from Tom Jerram, seconded by Mike Clark.
2. Minutes of Meeting from 4/17/08 were approved on a motion from Ed Cook seconded by Mike Clark. (The delay in approving the 4/17/08 Minutes was the result of cancelled meetings due to the lack of a quorum.)
3. Bob Roach presented a review of Winthrop Street and City Hall soil survey results. He noted that the MRC was clear to excavate a previously discovered oil drum on the property. He also noted that the final engineering survey had disclosed an additional six “anomalies” which would also have to be unearthed to determine what they were. The additional items discovered were smaller than the buried drum and there was no apparent evidence of their presenting a problem to construction of the traffic building foundation or pad. Jerry Rollett questioned if it would be necessary for a survey engineer to be present during drum and “anomaly” excavation. Bob Roach said he would check with Martinez Couch Associates, the engineering firm who had performed the surveys.
4. Mike Clark reported that a final review of refit costs required at the Warner/Dean properties was greatly in excess of the amount allocated for a temporary City Hall site.
The committee agreed that a request for proposals for lease space should be advertised a second time. The second bid would not require an existing vault since investigation had verified that a temporary facility could be constructed for that purpose.
5. Mike Clark led a discussion on commissioning the City Hall renovation project within the limits of the budget allocation to do so. Bob Roach gave his support towards commissioning and the committee voted unanimously to advertise an RFQ for commissioning. Bob Roach agreed to supplying the specifications for the RFQ.
6. Bob Roach provided an overview of the status of detailed planning for the renovation project. His planning is on schedule with the exception of the traffic building which was delayed awaiting soil evaluation of the site.
7. O&G presented a status report to include an updated schematic cost which showed the project is in keeping with the projected cost approved at referendum. Some line item costs have changed due to economic conditions, but the sum total is approximately unchanged. The project is on schedule with the exception of the traffic building.
8. A review of the status of the Veteran’s Memorial at City Hall was tabled for future discussion due to the unavailability of the anonymous donor for the next three weeks.
9. Mike Clark led a discussion of the onset of the program to “houseclean” City Hall records prior to temporary relocation. It was noted that Joe Quartiero has already begun the effort for all departments by obtaining a state grant which analyzed the City Hall needs. Steve Nocera noted that the Mayor planned to get involved with the effort as soon as all procedures were in place.
10. At approximately 7:45 PM a motion to adjourn was made by Ed Cook and seconded by Alan Zordan.
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