MINUTES
BOARD OF FINANCE
APRIL 15, 2008
A REGULAR MEETING of the Board of Finance was held on Tuesday, April 15, 2008 in the Council Chambers.
Those in attendance included Mayor Ryan J. Bingham, members of the Board of Finance Daniel Farley, Thomas Scoville, Wendy Traub, and James Zeller, Comptroller Alice Proulx, Data Processing Manager Rudy Pullano, and Board of Education members Bates A. Lyons, Frank Rubino, Heidi Laus, and Judith Raymond. Board of Finance members Laurene Pesce and Mark Bushka, and Corp. Counsel Ernestine Yuille Weaver were absent.
Mayor Bingham called the meeting to order at 5:15 p.m.
MINUTES #030
On a motion by Mr. Zeller, seconded by Mr. Scoville, the board voted unanimously to accept the minutes of the regular meeting held March 18, 2008.
OPEN TO THE PUBLIC #035
On a motion by Mr. Scoville, seconded by Mr. Farley, the board voted unanimously to open the meeting to the public. There was no public participation.
PRIOR YEAR FUNDS #045
On a motion by Mrs. Traub, seconded by Mr. Zeller, the board voted unanimously to authorize the expenditure of prior year funds encumbered for financial management upgrades, according to Comptroller’s memo dated April 9, 2008.
P & G PEPPER #055
On a motion by Mr. Farley, seconded by Mr. Scoville, the board voted unanimously to authorize the following payments to P & G Pepper Construction Company from Sanitary Sewer Capital Improvement Fund #0490:
$65,040.80 - Work completed - sanitary sewer repair at Eastwood Rd Project.
$5,085.34 - Retainage for work completed - sanitary sewer repair at Crestwood Road Project.
TURF PRODUCTS CORP. #085
On a motion by Mr. Farley, seconded by Mr. Scoville, the board voted unanimously to waive the bid process and authorize the use of $32,581.27 from Vehicle Replacement Contingency, of which $27,155.27 will be used to purchase a Toro Groundsmaster 72" mower off the state bid from Turf Products Corp. to be used by the Parks Department. A cab will also be purchased for $5,426.00.
BUS: MAYOR & MEMBERS #110
On a motion by Mrs. Traub, seconded by Mr. Zeller, the board voted unanimously to consider business by Mayor Bingham and members of the Board of Finance.
Mr. Farley inquired about the fire hydrant rental.
Mayor Bingham said he would ask Chief Field and Gerry Rollett to send the board some information on the hydrants.
Mayor Bingham recognized the members of the Board of Education present at this meeting. He pointed out that Dr. Susan O’Brien had written a letter to the Board of Finance dated April 11, 2008, requesting the use of the $250,000.00 set aside by the City as a contingency fund to assist them with the anticipated shortfall in their current budget, due to Out-of-District placements for Special Education students.
Mayor Bingham asked the board how they wanted to proceed with this matter.
Mrs. Traub said she was fine with waiting until the next Board of Finance meeting, because the budget becomes more clear when you get closer to the end. The board agreed to place it on next month’s agenda.
Mr. Farley said it appeared as though the Board of Education was $1 million over budget in Out-of-District placements. However, with the $614,000.00 more in excess cost revenues than they anticipated, they were still short about $400,000.00.
Frank Rubino, Chairman of the Budget Committee, reported that the Board of Finance received a written explanation of the shortfall by Nancy Haynes on the front page of the Financial Statement for March 2008. (A copy is attached to these minutes.)
ADJOURNMENT #350
On a motion by Mrs. Traub, seconded by Mr. Scoville, the board voted unanimously to adjourn at 5:30 p.m.
ATTEST: JOLINE LeBLANC
ASST. CITY CLERK
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