MINUTES
BOARD OF FINANCE
June 16, 2015
A REGULAR MEETING of the Board of Finance was held in the City Hall Auditorium on Tuesday, June 16, 2015.
Present were Mayor Elinor Carbone and Board of Finance members Bill Lamoin, Mark Bushka, Joshua Ferreira, Frank Rubino, Thomas Scoville and Laurene Pesce. Comptroller Alice Proulx was also present along with Superintendent of Schools Cheryl Kloczko, Business Manager Hugh Potter, Facilities Manager David Bascetta, and Board of Education member Ellen Hoehne. Board of Education Chairman Kenneth Traub arrived at 5:20 p.m.
Mayor Carbone called the meeting to order at 5:03 p.m. starting with the Pledge of Allegiance.
MINUTES
On a motion by Mr. Ferreira, seconded by Mr. Scoville, the Board voted unanimously to accept the minutes of the Special meeting held jointly with the Board of Education on May 12, 2015.
On a motion by Mr. Bushka, seconded by Mr. Lamoin, the Board voted unanimously to accept the minutes of the Special meeting held jointly with the City Council & WPC Authority on May 12, 2015.
On a motion by Mrs. Pesce, seconded by Mr. Scoville, the Board voted unanimously to accept the minutes of
the Regular meeting held May 19, 2015.
OPEN TO PUBLIC
On a motion by Mr. Ferreira, seconded by Mr. Lamoin, the Board voted unanimously to open the meeting to the public. There was no one present who wished to speak.
TABLED: Police Dept. Air Conditioning Repairs
On a motion by Mr. Lamoin, seconded by Mr. Rubino, the Board voted unanimously to table consideration of Police Dept. Air Conditioning repair approvals. Mayor Carbone explained these repairs are more extensive than originally anticipated so it will be put out to bid.
ADD TO AGENDA
On a motion by Mr. Ferreira, seconded by Mr. Scoville, the Board voted unanimously to add Section B to the agenda.
TRANSFER BOE CAPITAL TO OPERATING
On a motion by Mr. Scoville, seconded by Mr. Ferreira, the Board considered the transfer authorization of $245,500 from the Board of Education 2014/2015 Capital Budget to the 2014/2015 Operating Budget (as requested in BOE memo dated 6/12/15).~
Mr. Potter explained that with June projections, the full operating budget is in deficit, driven by Special Education over-expenditures in out-of-district transportation and tuition. He listed anticipated revenues and pending expenses and listed the Capital amounts they would like to carry over from this year to next year including an energy giveback from Vogel Wetmore, the energy project contingency, the ADA parking lot contingency from THS, Title (9) THS Softball and an IT Capital giveback.
Chairman Traub explained that the recently approved Capital budget for FY15/16 was $160,000 higher than last year and asked the Board to approve the use of $60,000 for contingencies, and the holding of $100,000 for the Softball field. He said if the contingency money is not used, the Softball field and IT Capital (security cameras) could be fully funded. Mr. Traub explained that instead of carrying money into next year, and being at a deficit now, they would use the funds now and use next year’s additional capital money to do these projects.
The motion to authorize the transfer of $245,500 from the Board of Education 2014/2015 Capital Budget to the 2014/2015 Operating Budget (as requested in BOE memo dated 6/12/15) was unanimously approved.
TABLED: TRANSFER BOE CAPITAL BALANCE TO CAPITAL RESERVE
The Board considered the transfer authorization of any Board of Education 2014/2015 Capital Budget balance (as requested in BOE memo dated 6/12/15) to line item 0311.8888.4900.0116 – Transfer In – BOE – Capital Reserve.
Mr. Traub explained that the balance is currently $27,818.46, but the amount was left open to allow adjustments if any efficiencies could be found.
Ms. Proulx said the City has a line item within the Capital Reserve Fund that is appropriated for Board of Education projects, currently containing $289,000 for the solar project.
On a motion by Mr. Lamoin, seconded by Mrs. Pesce, the Board voted unanimously to table the transfer of any Board of Education 2014/2015 Capital Budget balance (as requested in BOE memo dated 6/12/15) to line item 0311.8888.4900.0116 – Transfer In – BOE – Capital Reserve, pending further information.
Mayor Carbone said that investing in Capital is the prudent thing to do, as important to the Board of Finance as it is to the Board of Education.
BUSINESS: Dept. Heads
On a motion by Mr. Scoville, seconded by Mr. Lamoin, the Board voted unanimously to consider business presented by Department Heads. No business was presented.
BUSINESS: Mayor and Board Members
On a motion by Mr. Bushka, seconded by Mr. Lamoin, the Board voted unanimously to consider business presented by the Mayor and members of the Board of Finance.
Mr. Lamoin asked if there is more information on revenue from the State, particularly for Special Education.
Mayor Carbone said there is no concrete information and offered to invite our legislators to meet with the Board.
Mr. Bushka asked how the $240,000 budget cut is coming along. Mayor Carbone said she is still looking into it and should have an answer in August.
ADJOURNMENT
On a motion by Mr. Ferreira, seconded by Mr. Bushka, the Board voted unanimously to adjourn at 5:33 p.m.
ATTEST: JOSEPH L. QUARTIERO, CMC
CITY CLERK
Carol L. Anderson, MCTC, CMC
Asst. City Clerk
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