MEETING MINUTES
Tolland Finance Advisory Committee meeting held March 28, 2012.
At 09:20 a.m. meeting started.
Attendees: Cathy Parzych, Ted Locke, Margaret McClellan and Ralph Ledger
Submitted FY13 Budget line items 1 through 21 were reviewed.
Discussion ensued addressing whether the funding of the Town’s Technical Budget for internet maintenance should be separated from each department’s soft and hardware requirements or remain combined as it currently is.
A vote by those members present was unanimous in forwarding a recommendation to the Board of Selectmen to separate the overall Town Internet Technical Budget as one line item and require each department head to submit within their budgets their unique software and hardware needs.
A recommendation will be sent to the Board of Selectmen for the standardization of configuration for all Town owned computers. Virus protection, Windows levels, back up protection and basic set-ups should all be identical on Town of Tolland owned hardware. The committee was told that there are different levels of virus protection including none at all on some Town owned computers. The possibility of a virus caused crash and resultant expense could be reduced.
A detailed review of several department equipment requests reveals the need for an inventory of Town owned equipment and a written Standard Operating Procedure or SOP for accountability and the personal use of said equipment. A recommendation to this end will be forwarded to the Selectmen.
The Finance Advisory Board recommends that the $10,000 Town Hall Renovation costs be included in line item number 5, Buildings and Grounds vice generating a new line item.
The Town Clerk was requested to provide the balances of all Revolving and Enterprise Funds in the Town.
It was unanimously voted that the FinCom will reconvene 3 April and 4 April, 2012. Meetings to be announced.
The meeting was moved to close at 1213 by Mr Locke and seconded by Ms Parzych.
Respectfully Submitted,
Ralph Ledger
Tolland Finance Committee
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