Board of Trustees
Village of Tarrytown
Regular Meeting No. 12
August 18, 2014
8:00 p.m.
PRESENT: Mayor Fixell presiding; Trustees Butler; Hoyt; McGee and McGovern and Zollo; Administrator Blau; Treasurer Hart; Village Attorney Shumejda and Village Clerk Booth
ABSENT: Trustee Basher
The meeting began with the Pledge to the Flag.
REPORTS
There were no reports.
ADMINISTRATORS REPORT
Administrator Blau noted that he received a letter today from the Supervisor’s Office in the Town of Greenburgh looking for input as to how well the re-assessment initiative went in Tarrytown. Residents can either respond to the Supervisor’s office with any issues they may have had with the process in Tarrytown or residents can contact Administrator Blau and he will then convey any issues to the Supervisor’s Office.
CONTINUATION OF A PUBLIC HEARING – HISTORIC COMMONS DISTRICT – Continued to September 2, 2014
Trustee Zollo moved, seconded by Trustee Hoyt and unanimously carried, that the hearing be opened.
Mayor Fixell questioned whether anyone wished to address the Board on this matter. No one appeared.
Trustee Zollo moved, seconded by Trustee Butler, and unanimously carried, that the following resolution be approved: Approved: 6-0
BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby continue the public hearing to the next regular Board meeting on September 2, 2014.
CONTINUATION OF A PUBLIC HEARING – ZONING MAP - Continued to September 2, 2014
Trustee McGee moved, seconded by Trustee McGovern and unanimously carried, that the hearing be opened.
Mayor Fixell questioned whether anyone wished to address the Board on this matter. No one appeared.
Trustee McGee moved, seconded by Trustee McGovern, and unanimously carried, that the following resolution be approved: Approved: 6-0
BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby continue the public hearing to the next regular Board meeting on September 2, 2014.
CONTINUATION OF A PUBLIC HEARING – COMPREHENSIVE PLAN - Continued to September 2, 2014
Trustee Butler moved, seconded by Trustee Hoyt and unanimously carried, that the hearing be opened.
Mayor Fixell questioned whether anyone wished to address the Board on this matter. No one appeared.
Trustee McGovern moved, seconded by Trustee Zollo, and unanimously carried, that the following resolution be approved: Approved: 6-0
BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby continue the public hearing to the next regular Board meeting on September 2, 2014.
OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD ONLY ON AGENDA ITEMS. SPEAKERS SHALL HAVE THREE (3) MINUTES TO ADDRESS THE BOARD OF TRUSTEES
Mayor Fixell asked if anyone wanted to address the Board on agenda items. No one appeared.
FIRE DEPARTMENT MEMBERSHIP CHANGES
Trustee Zollo moved, seconded by Trustee McGovern, and unanimously carried, that the following resolution be approved: Approved: 6-0
BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby approve the following Fire Department membership changes recommended at the July 15, 2014 Board of Fire Wardens meeting: Membership: Luis Soriano has been elected to active membership in Hope Hose; Sean Casey been elected to active membership in Conqueror Hook and Ladder and Antonio Ibarra has transferred from Hope Hose to Riverside Hose.
SUMMER CAMP EMPLOYMENT
Trustee Hoyt moved, seconded by Trustee McGovern, and unanimously carried, that the following resolution be approved: Approved: 6-0
BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby appoint Taylor Somma as a summer day camp counselor at an hourly rate of $8.00 effective July 23, 2014 through August 8, 2014.
VILLAGE JUSTICE COURT – INDEPENDENT AUDITOR’S REPORT
Trustee McGee moved, seconded by Trustee McGovern, and unanimously carried, that the following resolution be approved: Approved: 6-0
BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby acknowledge receipt of the Statement of Cash Receipts, Cash Disbursements and Cash Balances for the Tarrytown Justice Court for the fiscal year ending May 31, 2014.
AGREEMENT WITH EMERGENCY VEHICLE RESPONSE
Trustee Zollo moved, seconded by Trustee McGovern, that the following resolution be approved. Motion carried, all voting “aye” with the exception of Trustee Hoyt who recused himself. Approved: 5-0
BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby authorize and direct the Village Administrator to execute a service agreement with Emergency Vehicle Response to provide assistance with the development of the specifications for a new fire apparatus for Consolidated Engine Company.
AGREEMENT THRUWAY AUTHORITY – CAMERAS
Trustee Hoyt moved, seconded by Trustee McGee, and unanimously carried, that the following resolution be approved: Approved: 6-0
BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby authorize and direct the Village Administrator to execute an agreement with the New York State Thruway Authority for an external network connection to the New York State Thruway Authority’s data communications network in order that the Police Department can receive the Authority’s closed circuit television images.
RESOLUTION TO EXECUTE AGREEMENT FOR PAVING PROGRAM FOR 2014
Trustee Zollo moved, seconded by Trustee Butler, and unanimously carried, that the following resolution be approved: Approved: 6-0
WHEREAS, the Village of Tarrytown, working cooperatively with specific communities that are part of the Greenburgh Village Officials Committee, more particularly the Villages of Ardsley, Dobbs Ferry and Elmsford and the Town of Greenburgh, developed plans and specifications for a joint street paving program for 2014; and
WHEREAS, the joint paving program is designed to save each of the participating Villages and the Town money based upon increased quantities for paving (asphalt and milling of streets) and reduced~ mobilization for the contractor; and
WHEREAS, on August 5, 2014, the Town of Greenburgh, as the municipality responsible for the joint paving program, opened bids for the "2014 Road Milling and Paving Contract"; and
WHEREAS, five bids were received for the work in the three Villages and the Town of Greenburgh; and
WHEREAS, the five bids received are as follows:
Core Construction of New York, LLC $3,732,533.65
- Montesano Brothers, Inc.~~~~~~~~~~~~~~~~~$3,969,876.21
- Morano Brothers Corp.~~~~~~~~~~~~~~~~~~~$3,985,069.12
- PCI Industries Corp. $4,638,560.20
- ELQ Industries, Inc.~~~~~~~~~~~~~~~~~~~~~ $4,641,801.55
WHEREAS, the Town of Greenburgh, as the coordinating municipality for the joint bid awarded the contract for the paving to Core Construction of New York, LLC on August 5, 2014; and
WHEREAS, it is necessary for each Villages to execute documents with the lowest responsible bidder for the repaving work to be performed in that respective Village to commit the Village to the milling and paving work; and
WHEREAS, the Board of Trustees has appropriated $283,287 for the 2014 paving program, including $126,000 in a Capital Budget appropriation and $157,287 available in New York State CHIPS funds (Consolidated Local Street and Highway Improvement Program).
NOW THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby award the 2014 Road Milling and Paving Contract to Core Construction of New York, LLC, per their bid.
BE IT FURTHER RESOLVED that the Village Administrator is hereby authorized and directed to execute all necessary paperwork associated with the milling and paving project in the Village of Tarrytown.
TARRYTOWN LAKES – APPROVAL OF ADDITIONAL WORK AND APPROPRIATION OF ADDITIONAL FUNDS
Trustee Zollo moved, seconded by Trustee McGovern, and unanimously carried, that the following resolution be approved: Approved: 6-0
WHEREAS, the Board of Trustees authorized $100,000 in a previous Capital Budget for the development of the Tarrytown Lakes Trails; and
WHEREAS, the Village is the recipient of two grants, one from the New York State Department of State for $100,000 and one from the Greenway Conservancy for $10,000 for the development of the Tarrytown Lakes Trails; and
WHEREAS, one component of the development of the trails is the renovation of an old railroad bridge along the path of the trail; and
WHEREAS, the renovation of the bridge was included in the specifications for the bid of the trails project, however, when the bridge deck was removed as part of the project it was determined that additional work was required to renovate the bridge and assure that the bridge was safe for the public; and
WHEREAS, specifications for the renovation of the bridge were prepared by a structural engineer and quotes were received for the work associated with the additional renovation work on the bridge; and
WHEREAS, in addition to the modification of the specification for the bridge, it was determined that railings were needed adjacent to the bridge to create a safer environment for the public using the trails; and
WHEREAS, a quote was also received for the installation of the railing.
NOW THEREFORE, BE IT RESOLVED that the Board of Trustees does hereby approve the change in the Tarrytown Lakes Trails project associated with the additional renovation work on the bridge and the installation of railings adjacent to the bridge and does authorize an additional $40,000 for the Tarrytown Lakes Trails project to pay for the additional costs associated with the work.
BE IT FURTHER RESOLVED that funding for the additional work may be financed from a future borrowing resolution.
AWARD OF ASBESTOS ABATEMENT PROJECT – MAIN STREET FIREHOUSE
Trustee McGovern moved, seconded by Trustee Zollo, and unanimously carried, that the following resolution be approved: Approved: 6-0
WHEREAS, five proposals were received on July 18, 2014 for the Main Street Firehouse Asbestos Abatement Project; and
WHEREAS, the five proposals received and the proposal amounts are listed below:
- A-Tech Group LLC $32,320.00
- Suburban Restoration Co. Inc. $33,345.00
- Academy Construction, Inc. $44,900.00
- Pinnacle Environmental Corp. $69,501.00
- Unitech Services Group, Inc. $77,650.00
WHEREAS, the proposals were reviewed by the Village Engineer and it is his recommendation that the Main Street Firehouse Asbestos Abatement project be awarded to the lowest proposer, A-Tech Group LLC in the total amount of $32,320.00.
NOW THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby award the Main Street Firehouse Asbestos Abatement project to the lowest proposer, A-Tech Group LLC, Fairfield, New Jersey per their proposal in the amount of $32,320.00.
BE IT FURTHER RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby authorize and direct the Village Administrator to execute an agreement
with A-Tech Group LLC, Fairfield, New Jersey, per their proposal.
RESOLUTION – REJECT ALL BIDS FOR ALTERATIONS TO THE RIVERSIDE FIREHOUSE PROJECT
Trustee Butler moved, seconded by Trustee Zollo, and unanimously carried, that the following resolution be approved: Approved: 6-0
WHEREAS, bids were opened on July 14, 2014 for the Alterations to the Riverside Firehouse Project; and
WHEREAS, five bids were received and the bids received are listed below:
- PVS Construction, LLC $102,092.00
- Con-Tech Construction Tech $125,500.00
- NAC Industries Inc. $176,500.00
- Structural Contracting Services $180,750.00
- Structural Preservation Systems LLC $227,805.00
and
WHEREAS, all of the bids exceed the budget for the Alterations to the Riverside Firehouse Project; and
WHEREAS, the bids were reviewed by the Village Engineer and it is his recommendation to reject the bids and to re-bid the project.
NOW THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby reject all of the bids received for the Alterations to the Riverside Firehouse Project.
RESOLUTION – REJECT ALL BIDS FOR OLD POLICE STATION ROOF PROJECT
Trustee McGovern moved, seconded by Trustee Zollo, and unanimously carried, that the following resolution be approved: Approved: 6-0
WHEREAS, bids were opened on July 17, 2014 for the Old Police Station Roof Project; and
WHEREAS, three bids were received and the bids received are listed below:
- Nua Construction $109,000.00
- Precision Roofing $128,000.00
- L & M Company $131,332.00
and
WHEREAS, all of the bids exceed the budget for the Old Police Station Roof Project; and
WHEREAS, the bids were reviewed by the Superintendent of Public Works and it is his recommendation to reject the bids for this project.
NOW THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby reject all of the bids received for the Old Police Station Roof Project.
TAX CERTIORARIS – WHISPER HILL CONDOMINIUM
Trustee McGovern moved, seconded by Trustee Zollo, and unanimously carried, that the following resolution be approved: Approved: 6-0
BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby approve the settlement of the tax certiorari case with the Whisper Hill Condominium, as outlined in the Village Attorney’s memorandum dated July 16, 2014; and
BE IT FURTHER RESOLVED that the Board of Trustees may fund this tax certiorari from a future financing resolution.
SCHEDULE A PUBLIC HEARING – HISTORIC COMMONS DISTRICT HC ZONE
Trustee Butler moved, seconded by Trustee Zollo, and unanimously carried, that the following resolution be approved: Approved: 6-0
BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby schedule a Public Hearing for the regular meeting of September 2, 2014, to hear and discuss and act upon a proposed amendment to the Code of the Village of Tarrytown, Chapter 305-28 entitled “Historic Commons HC Zone” for the purpose to reinforce through clarification of the zoning code applicable to this area, as adopted on February 7, 2001, the purpose of ensuring that any new development or reuse of existing structures within the Historic Commons district is consistent with single family use on large lots designed to complement the single family use, and architecturally compatible with the historic resources and visual quality of existing buildings, landscapes and sites.
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES HELD ON JULY 21, 2014
Trustee McGovern moved, seconded by Trustee McGee, that the following resolution be approved. Motion carried, all voting “aye” with the exception of Trustee Zollo who abstained. Approved: 5-0
BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby approve the minutes of the regular meeting of the Board of Trustees held on July 21, 2014 as submitted by the Village Clerk.
APPROVAL OF AUDITED VOUCHERS
Trustee McGovern moved, seconded by Trustee Zollo, and unanimously carried, that the following resolution be approved: Approved: 6-0
BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby approve Abstract No. 3 of Audited Vouchers to be paid in the following amounts:
General $ 810,039.29
Water 178,479.73
Sewer Fund 0.00
Capital 59,237.73
Library 11,703.54
Trust & Agency 24,567.71
Total $ 1,084,028.00
The Board was polled all voting “aye” with the exception of Trustee McGee who recused herself from Voucher Numbers 2012246528, 2012246615 and 2012246746 and Trustee Hoyt who recused himself from Voucher Number 2012246773. Motion carried. 6-0
OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD. SPEAKERS HAVE FIVE (5) MINUTES BEFORE YIELDING TO THE NEXT SPEAKER; THEN THREE (3) MINUTES FOR ADDITIONAL COMMENTS
Mayor Fixell asked whether anyone wished to address the Board on any matter. No one appeared.
ADJOURNMENT
Trustee Hoyt moved, seconded by Trustee Zollo, and unanimously carried, that the meeting be adjourned at 8:16 p.m.
Carol A. Booth
Village Clerk
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