Board of Trustees
Village of Tarrytown
Regular Meeting No. 30
March 4, 2013
8:00 p.m.
PRESENT: Mayor Fixell presiding; Trustees Basher, Butler, Hoyt, McGee, McGovern and Zollo; Deputy Administrator Hart; Village Attorney Shumejda and Village Clerk Booth
The meeting began with the Pledge to the Flag.
REPORTS
Mayor Fixell noted that the Villages of Tarrytown and Sleepy Hollow will be celebrating the 17th Annual Sleepy Hollow Saint Patrick's Day Parade on Sunday, March 10th. The parade will begin on Main Street in Tarrytown, steps-off at 1:30 p.m. and travels north on Broadway ending at the reviewing stand on Beekman Avenue in Sleepy Hollow. Long-time Tarrytown resident, Kitty Geissler has been selected to lead the parade as Grand Marshal. Noreen Nee, a Tarrytown resident, will be one of her aides.
Trustee Zollo noted that the Fire Department completed their Ice Rescue Training. Certificates will be issued to the members who participated at different proficiency levels; 9 technicians, 2 operational and 11 Awareness. The Fire Department just purchased additional ice rescue equipment and are now fully equipped.
Trustee McGovern noted that the Senior Citizens will be holding their annual penny social this Friday, March 8th, from 1 p.m. to 4 p.m., where they raise their scholarship money. The Seniors have been donating three $500 scholarships to Sleepy Hollow High School students for the past few years.
Trustee Basher noted that the County’s Mobile Shredder is coming to Tarrytown on Saturday, April 13th from 10 a.m. to 1 p.m.
OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD ONLY ON AGENDA ITEMS. SPEAKERS SHALL HAVE THREE (3) MINUTES TO ADDRESS THE BOARD OF TRUSTEES
Mayor Fixell asked if anyone wanted to address the Board on agenda items. No one appeared.
ESTABLISHING STANDARD WORK DAYS FOR APPOINTED AND ELECTED OFFICIALS
Trustee McGovern moved, seconded by Trustee McGee, that the following resolution be approved. Motion carried, all voting “aye” with the exception of Mayor Fixell and Trustee Basher who recused themselves. Approved: 5-0-2
BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby establish the following as standard work days for elected and appointed officials and will report the following days worked to the New York State and Local Employees’ Retirement System based on the time keeping system records or the record of activities maintained and submitted by these officials to the Clerk of this body:
Title
Elected Officials |
Name |
Registration No. |
Standard Work Day Hrs/day |
Term Begins/ Ends |
Participates In Employer’s Time Keeping System (Y/N) |
Days/Mo. (based on Record of Activities) |
Mayor |
Drew Fixell |
33071366 |
6 |
4/1/11-4/1/12 |
N |
15.67 |
Trustee |
Thomas T. Basher |
41994187 |
6 |
4/1/12-4/1/14 |
N |
5.14 |
Acting Village Justice |
George Hlapatsos |
38283040 |
6 |
4/1/12-4/1/13 |
N |
2.39 |
BE IT FURTHER RESOLVED that all the names/titles listed in this resolution are not Tier 1 members of the New York State Retirement system; and
BE IT FURTHER RESOLVED that the Village Clerk has received a three-month record of activities from all the names/titles in this resolution who do not participate in the employer’s time keeping system; and
BE IT FURTHER RESOLVED that the Village Clerk so file a copy of this resolution and an affidavit of posting with the New York State Comptroller’s Office within 45 days of adoption.
BE IT FURTHER RESOLVED that the Village Clerk shall publicly post the resolution on the Village Website for at least 30 days after adoption.
PARKING – LEGRANDE AVENUE
Trustee Hoyt moved, seconded by Trustee Basher, and unanimously carried, that the following resolution be approved: Approved: 7-0
BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby amend the Code of the Village of Tarrytown, Chapter 291 entitled “Vehicles and Traffic, Section 77 to provide for a no parking area on the east side of LeGrande Avenue immediately north of Hamilton Place for a distance of 25 feet to enable emergency equipment greater maneuverability when entering LeGrande Avenue. The amendment language is as follows:
Material to be added is in CAPITAL LETTERS.
§~291-77. Schedule XII: Parking Prohibited at All Times.
In accordance with the provisions of §291-16, no person shall park a vehicle at any time upon any of the following described streets or parts of streets:
Name of Street Side Location
LEGRANDE AVENUE EAST FROM HAMILTON PLACE FOR A
DISTANCE OF 25 FEET IN A
NORTHERLY DIRECTION
GREENBURGH DRUG AND ALCOHOL TASK FORCE LEASE AGREEMENT
Trustee Zollo moved, seconded by Trustee McGovern, and unanimously carried, that the following resolution be approved: Approved: 7-0
BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby authorize and direct the Village Administrator to execute a one-year lease agreement renewal with the Greenburgh Drug and Alcohol Task Force for the rental of a portion of the former Police Headquarters building, subject to conditions included in the lease agreement.
FENCE - WATER PUMP STATION
Trustee Zollo moved, seconded by Trustee Butler, and unanimously carried, that the following resolution be approved: Approved: 7-0
WHEREAS, the Village of Tarrytown requested written proposals for the purchase and installation of new fencing at the Water Pump Stations on Neperan Road; and
WHEREAS, three written proposals were received and are listed below:
Company West Section East Section Total Option Offered
- Precision Built Fences $27,000 $19,250 $46,250 For both jobs -
$33,468
- Yaboo Fence $27,625 $27,625 $55,250
- Garon Fence $48,600 $43,015 $91,615
and
WHEREAS, the three written proposals have been reviewed by Village staff and staff has found no issues with the proposal submitted by the lowest proposer, Precision Built Fences; and
NOW THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby authorize and direct the Village Administrator to execute an agreement with Precision Built Fences, Peekskill, New York for the purchase and installation of a fence at the Water Pump Stations on Neperan Road per the option offered to complete the fence work on both the west and east sections per their written proposal of $33,468.
VILLAGE VEHICLE FOR ENGINEER/BUILDING DEPARTMENT
Trustee Zollo moved, seconded by Trustee Butler, and unanimously carried, that the following resolution be approved: Approved: 7-0
WHEREAS, on February 15, 2013, the transmission on the 2002 Ford Explorer used by the Village Engineer/Building Department was found to be inoperable; and
WHEREAS, the 2002 Ford Explorer was originally utilized by the Police Chief, experienced a flood in 2005and was totaled by the insurance carrier; and
WHEREAS, the Village purchased the totaled vehicle from the insurance carrier, repaired the vehicle and turned it over to the Department of Public Works for use; and
WHEREAS, the odometer on the vehicle froze at 90,000 miles a number of years ago; and
WHEREAS, the cost to replace the transmission is approximately $2,000; and
WHEREAS, it was the recommendation of the Village’s Lead Maintenance Mechanic not to replace the transmission in the vehicle because it was not worth the cost based upon the age and other issues relating to the vehicle; and
WHEREAS, this information was conveyed to the Board of Trustees along with information concerning the lead time to replace a vehicle should the Village purchase a vehicle off of either State contract or County contract; and
WHEREAS, the second vehicle used by Village Engineer/Building Department was totaled by the Village’s insurance carrier due to being flooded from Hurricane Sandy; and
WHEREAS, the Village is awaiting the delivery of this replacement vehicle for the Village Engineer/Building Department; and
WHEREAS, the Board of Trustees made the determination that the Village Engineer/Building Department needed one 4 x 4 vehicle to access building sites in the Village, a number of which are inaccessible without four wheel drive; and
WHEREAS, the replacement vehicle for the Village Engineer/Building Department that was damaged in Hurricane Sandy was not a 4 x 4 vehicle; and
WHEREAS, price proposals were obtained from twelve (12) dealerships throughout the area to purchase a 4 x 4 vehicle for the Village Engineer/Building Department based upon the immediacy of delivery; and
WHEREAS, the prices obtained are as follows:
Jeep Patriot $20,275
Jeep Liberty (2012) $20,500
Mitsubishi Outlander $22,095
Subaru Forester $22,500
Mazda CX-5 $24,395
Hyundai Tucson $25,000
Honda CRV $25,138
Toyota Rav 4 $25,600
Chevrolet Equinox $25,700
Ford Escape $26,125
GMC Terrain $28,550; and
WHEREAS, the Village had obtained two cost estimates for 4 x 4 vehicles on County contracts with at least an eight (8) week lead time as follows:
Ford Escape Chautauqua County $22,485
Ford Escape Westchester County $23,268; and
WHEREAS, there is no sub-compact or compact 4 x 4 currently available on State contract; and
WHEREAS, the Board of Trustees analyzed the purchase of a new 4 x 4 based upon cost as well as reliability rankings from Consumer Reports and US News and World Reports.
NOW, THEREFORE BE IT RESOLVED that the Board of Trustees authorizes the purchase of a Subaru Forester for the Village Engineer/Building Department from Curry Subaru in Cortlandt Manor, New York, per their cost proposal of $22,500.
AWARD A BID FOR THREE-WHEELED STREET SWEEPER
Trustee Hoyt moved, seconded by Trustee McGee, and unanimously carried, that the following resolution be approved: Approved: 7-0
WHEREAS, sealed bids were opened on January 24, 2013, for the purchase of a new Three-Wheeled Street Sweeper; and
WHEREAS, two (2) bids were received and the bids received are listed below:
- Long Island Sanitation Equipment $176,317
Company
- Option One – Dual Steer and dual $8,750
Gutter brooms
- Option Two – 2nd Year Parts and $2,250
Labor Warranty
- C.N. Wood Company $181,020
- Option One – Dual Steer and dual $8,890
Gutter brooms
- Option Two – 2nd Year Parts and $2,860
Labor Warranty
and
WHEREAS, the two bids have been reviewed by Village staff and staff has found no issues with the bids submitted by the lowest responsible bidder, Island Sanitation Equipment Company including Option One; and
WHEREAS, it is the recommendation of staff that the bid be awarded with the inclusion of Option 2, the extended parts and labor warranty.
NOW THEREFORE, BE IT FURTHER RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby award the bid for the Three-Wheeled Street Sweeper to the lowest responsible bidder, Long Island Sanitation Equipment Company of Farmingdale, New York, per their bid of $176,317 plus Option Two with a cost of $2,250.
BE IT FURTHER RESOLVED that the Board of Trustees does hereby authorize and direct the Village Administrator to execute an agreement with Long Island Sanitation Equipment Company associated with this bid award.
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES HELD ON FEBRUARY 19, 2013
Trustee Basher moved, seconded by Trustee McGovern, and unanimously carried, that the following resolution be approved: Approved: 7-0
BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby approve the minutes of the regular meeting of the Board of Trustees held on February 19, 2013 as submitted by the Village Clerk.
APPROVAL OF AUDITED VOUCHERS
Trustee Zollo moved, seconded by Trustee Hoyt, and unanimously carried, that the following resolution be approved: Approved: 7-0
BE IT RESOLVED the Board of Trustees hereby approves the Audited Vouchers included in Abstract No. 16 and hereby orders the Audited Vouchers to be paid in the following amounts:
General $ 392,639.66
Water 8,801.13
Sewer Fund 0.00
Capital 346,399.09
Library 7,285.09
Trust & Agency 18,667.66
Total $ 773,792,63
The Board was polled all voting “aye” with the exception of Trustee Hoyt who recused himself from Voucher Number 2012239889 and Trustee McGee who recused herself from Voucher Nos. 2012239840, 2012239880 and 2012239915. Motion carried. 7-0
OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD. SPEAKERS HAVE FIVE (5) MINUTES BEFORE YIELDING TO THE NEXT SPEAKER; THEN THREE (3) MINUTES FOR ADDITIONAL COMMENTS
Mayor Fixell asked whether anyone wished to address the Board on any matter. No one appeared.
ADJOURNMENT
Trustee Zollo moved, seconded by Trustee Basher, and unanimously carried, that the meeting be adjourned at 8:13 p.m.
Carol A. Booth
Village Clerk
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