Board of Trustees
Village of Tarrytown
Regular Meeting No. 21
November 19, 2012
8:00 p.m.
PRESENT: Mayor Fixell presiding; Trustees Basher, Butler, Hoyt, McGee, McGovern and Zollo; Administrator Blau; Village Treasurer Hart; Village Attorney Shumejda and Village Clerk Booth
The meeting began with the Pledge to the Flag.
REPORTS
Mayor Fixell stated the following:
- 13th Annual Holiday Tree Lighting will be held on Saturday, December 1st at Patriots Park at 5 p.m. Following the lighting of the Holiday Tree, children can visit Santa Claus in the Warner Library.
- We wish everyone a Happy and Healthy Thanksgiving.
- There was a meeting today with the County Executive and Mayors, Supervisors and Administrators throughout the County to review the work efforts of Con Edison after Hurricane Sandy. The process has begun to review the work performed and the process by Con Ed, looking for ways to improve and to perhaps make repairs faster for the next natural disaster. At this time, there is nothing to report, however, there are additional meetings scheduled.
Trustee Basher thanked the Tarrytown Community Opportunity Center for serving our community with a warm place to stay during and after the super storm. He also thanked all the other not for profit organizations who also did a marvelous job serving our community over the last two weeks.
Trustee McGovern stated that the Tarrytown Seniors meeting tomorrow will be held at the First Baptist Church at 56 South Broadway at 1 p.m.
Trustee Butler asked if the west side commuter parking lot will have painted cross walks. Administrator Blau responded that it is in the plans to have the cross walks painted.
VILLAGE ADMINISTRATOR’S REPORT
Hurricane Sandy Information
FEDERAL EMERGENCY MANAGEMENT AGENCY - FEMA has established a Disaster Recovery Center in the Little Theater at the County Center, 198 Central Park Avenue, White Plains. The center is open seven days a week from 8:00 a.m. to 8:00 p.m. This week, due to the holiday, the center hours will be open from 8:00 a.m. to 4:00 p.m. The Village has received information that the center has not been crowded, should you consider visiting the center to determine whether you might qualify for any FEMA assistance. Residents and businesses can meet with FEMA, Con Edison, the Small Business Administration (SBA), representatives from county government offices and departments to obtain needed information and assistance and process claims.~ You should bring any documentation you might
consider pertinent to apply for assistance to the center.
CON EDISON - Con Edison customers can file temporary housing and other storm damage compensation claims at http://www.coned.com/customercentral/lawclaims.~ Each submission is being handled on a case-by-case basis.~ Customers will not be billed by Con Edison for the duration of the service outage because billing is based on usage.
CABLEVISION – Cablevision customers who experienced an outage must file for a reduction on an upcoming bill due to the outage. You can file by phone with a customer service representative or at www.cablevision.com.
VERIZON FIOS – FIOS customers who experienced an outage must file for a reduction on an upcoming bill due to the outage. You can file by phone with a customer service representative.
OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD ONLY ON AGENDA ITEMS. SPEAKERS SHALL HAVE THREE (3) MINUTES TO ADDRESS THE BOARD OF TRUSTEES.
Mayor Fixell asked if anyone wanted to address the Board on agenda items. No one appeared.
VILLAGE JUSTICE COURT – INDEPENDENT AUDITOR’S REPORT
Trustee Basher moved, seconded by Trustee Zollo, and unanimously carried, that the following resolution be approved: Approved: 7-0
BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby acknowledge receipt of the Statement of Cash Receipts, Cash Disbursements and Cash Balances for the Tarrytown Justice Court for the year ended May 31, 2012.
WEST ELIZABETH STREET PARKING LOT – CONVERSION TO PARKING METERS – Resolution was removed from the agenda.
SALE OF 75 NEPERAN ROAD
Trustee Zollo moved, seconded by Trustee McGovern, and unanimously carried, that the following resolution be approved: Approved: 7-0
WHEREAS, in 2004, the Board of Trustees made the decision to sell a parcel of property at 75 Neperan Road for the development of a single family home; and
WHEREAS, in 2004 the Village had the property appraised in order to establish a price for the sale of the property; and
WHEREAS, a previous sale of the property associated with the decision to sell the property in 2004 was not consummated; and
WHEREAS, in 2008 the Board once again decided to actively pursue the sale of the property; and
WHEREAS, a previous sale of the property associated with the decision to sell the property in 2008 was not consummated; and
WHEREAS, the Board of Trustees declared the .366 acres (15,959) square feet of land located at 75 Neperan Road as surplus land; and
WHEREAS, the Village is in receipt of offers for the purchase of the property at 75 Neperan Road.
NOW THEREFORE, BE IT RESOLVED that the Board of Trustees does hereby accept the offer from Antonio and Maria Dinis for the purchase of the Village owned land located at 75 Neperan Road in the amount of $262,000.00.
BE IT FURTHER RESOLVED that the Village Administrator is hereby authorized and directed to execute all documents associated with the sale of the property.
AWARD A BID FOR CLEANING SERVICE OF VARIOUS VILLAGE BUILDINGS
Trustee Basher moved, seconded by Trustee Hoyt, and unanimously carried, that the following resolution be approved: Approved: 7-0
WHEREAS, sealed bids were opened on October 26, 2012 for Cleaning Service of Various Village Buildings; and
WHEREAS, seven bids were received and the bids received are listed below:
Bidder Total Bid w/o Cleaning of Total Bid w/ % Increase
Windows Windows (twice/yr.) Windows for Year 2
Clara Martinez $96,000 No additional charge $96,000 No increase
YES Enterprises $33,300 No Bid No bid 3%
Oriental Pacific $32,000 $2,000 $34,000 No increase
Maint. Co., Inc.
Guardian Svc. $37,423 $2,100 $39,523 No increase
Industries Inc.
CFM Service $57,000 $2,300 $59,300 No increase
Advanced Bldg. $88,000 $8,000 $96,000 No increase
Maintenance
Maria Chuchuca $43,085 $1,512 $44,597 3%
WHEREAS, all of the bids have been reviewed by Village staff and staff has found no issues with the bid submitted by the lowest responsible bidder, Oriental Pacific Maintenance Co., Inc.; and
NOW THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby award the bid for cleaning service of various Village buildings to Oriental Pacific Maintenance Company, Inc. of Mahwah, New Jersey, per their bid of $34,000; and
BE IT FURTHER RESOLVED that the Village Administrator is hereby authorized and directed to execute an agreement with Oriental Pacific Maintenance Company, Inc. associated with this bid award.
SCHEDULE A PUBLIC HEARING – WAIVER OF BUILDING DEPARTMENT FEES – Resolution was removed from the agenda.
SCHEDULE A PUBLIC HEARING – SIDEWALK CAFÉ
Trustee McGovern moved, seconded by Trustee McGee, and unanimously carried, that the following resolution be approved: Approved: 7-0
BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby schedule a Public Hearing for the regular meeting of December 3, 2012, to hear and discuss a proposed amendment to the Code of the Village of Tarrytown, Chapter 247, “Sidewalk Café and Vending” to extend the time period that sidewalk cafes are permitted.
SCHEDULE A PUBLIC HEARING – PAYMENT OF RECREATION FEES
Trustee McGovern moved, seconded by Trustee Basher, and unanimously carried, that the following resolution be approved: Approved: 7-0
BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby schedule a Public Hearing for the regular meeting of December 3, 2012, to hear and discuss a proposed amendment to the Code of the Village of Tarrytown, Chapter 305, “Zoning,” Section 138.E. “Recreation Fees” to establish a time certain when the fee is to be paid to the Village.
APPROVAL OF THE MINUTES OF THE EXECUTIVE SESSION OF THE BOARD OF TRUSTEES HELD ON SEPTEMBER 26, 2012
Trustee Zollo moved, seconded by Trustee Butler, and unanimously carried, that the following resolution be approved: Approved: 7-0
BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby approve the minutes of the executive session of the Board of Trustees held on September 26, 2012 as submitted by the Village Administrator.
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES HELD ON NOVEMBER 5, 2012 (Trustee McGovern – absent)
Trustee Basher moved, seconded by Trustee Zollo, that the following resolution be approved. Motion carried, all voting “aye” with the exception of Trustee McGovern who abstained. Approved: 6-0-1
BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby approve the minutes of the regular meeting of the Board of Trustees held on November 5, 2012 as submitted by the Village Clerk.
APPROVAL OF AUDITED VOUCHERS
Trustee Hoyt moved, seconded by Trustee McGee, and unanimously carried, that the following resolution be approved: Approved: 7-0
BE IT RESOLVED the Board of Trustees hereby approves the Audited Vouchers included in Abstract No. 9 and hereby orders the Audited Vouchers to be paid in the following amounts:
General $ 314,483.13
Water 11,696.31
Sewer Fund 0.00
Capital 130,678.86
Library 3,697.84
Trust & Agency 3,165.00
Total $ 463,721.14
The Board was polled all voting “aye” with the exception of Trustee McGee who recused herself from Voucher Number 2012238640 and Trustee Hoyt who recused himself from Voucher Numbers 2012238532 and 2012238534. Motion carried. 7-0
OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD. SPEAKERS HAVE FIVE (5) MINUTES BEFORE YIELDING TO THE NEXT SPEAKER; THEN THREE (3) MINUTES FOR ADDITIONAL COMMENTS
Mayor Fixell questioned whether anyone wished to address the Board on any matter. No one appeared.
HAPPY THANKSGIVING
Mayor Fixell and the entire Board wished everyone a very Happy Thanksgiving.
ADJOURNMENT
Trustee Hoyt moved, seconded by Trustee Zollo, and unanimously carried, that the
meeting be adjourned at 8:12 p.m.
Carol A. Booth, Village Clerk
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