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Village Board of Trustees Minutes 05/16/2011
                                                                Board of Trustees
                                                                Village of Tarrytown
                                                                Regular Meeting  No. 8
                                                                May 16, 2011

PRESENT:  Mayor Fixell presiding; Trustees Basher, Butler, Hoyt, McGee, and Zollo; Administrator Blau; Treasurer Hart; Village Attorney Shumejda; Village Clerk Booth

ABSENT:  Trustee McGovern

The meeting began with the Pledge to the Flag.

REPORTS

Mayor Fixell reported on the following:
  • He thanked and congratulated the Tarrytown Beautification Foundation for creating a new and beautiful garden facing Broadway at the McKeel Parking Lot across from Dixon Street.  He encourages everyone to take a look; it is a really nice improvement.  J.S. Cutting Edge cleared the site and planted deer resistant trees, shrubs and perennials.  Two cherry trees were donated by the DoubleTree Hotel and the plan was designed by Westover Landscape Design.  It is through the efforts of the Tarrytown Beautification Foundation that we are able to have this wonderful addition to the community.  He thanked Susan Sincero who organized this wonderful project.
  • On Friday, May 20th from 8:30 a.m. to 11:00 a.m. at the Greenburgh Public Library, the Federated Conservationists of Westchester County will hold a discussion on “Conversations on Conservation” about shredding leaves instead of removing them.
  • This Saturday, May 21st, from 10 a.m. to 2 p.m., the Westchester County’s Mobile Shredder will be coming to Tarrytown at Village Hall, One Depot Plaza.
Trustee Basher reported on the following:
  • Tonight, the Transfiguration School is holding their DARE graduation and on June 10th, the Washington Irving Middle School will be holding their DARE graduation.  Trustee Basher congratulated all the graduates of the DARE program.  The DARE program is a very valuable program that our Police Department runs.
  • The Sleepy Hollow Police Department is awarding “Exceptional Merit” awards to Sgt. John Barbelet and Police Officer Brian Macom for their assistance they gave at the fire on Cedar Street on March 20th.  The Sleepy Hollow Police Chief stated that without their assistance, they wouldn’t have been able to get everyone out of the buildings.  This Saturday, May 21st, at 10 a.m., the Award Ceremony will take place at the Sleepy Hollow Senior Center.  Congratulations to those two officers.
PUBLIC HEARING – COMMUNITY DEVELOPMENT BLOCK GRANTS FOR THE 2012-2014 GRANT CYCLE

Mayor Fixell stated that the Village has four projects that we are submitting applications for funding through the Community Development Block Grant program, 2012-2014 grant cycle, as well as supporting applications for the Girl Scouts Heart of the Hudson, Inc., WestCop (COC) and the Salvation Army of the Village of Tarrytown.  

Trustee Zollo moved, seconded by Trustee Basher, and unanimously carried, that the hearing be opened.

Molly Gibeau-Griffin, Director of Development of the Girl Scouts Heart of the Hudson, introduced Jaime Echt, a Volunteer Extraordinaire, who runs troops in Tarrytown.  Ms. Gibeau-Griffin stated that the Girl Scouts Heart of the Hudson merged with several councils to cover a wider area which now include Counties of Westchester, Rockland, Orange, Dutchess, Putnam, Sullivan and Ulster County.  In particular, we are interested in the program that Jaime has been running with very little funding this past year in Tarrytown.  The mission of Girl Scouts is to build girls with courage, confidence and character, who make the world a better place.  The grant that they will be applying for will be for the troop program.  The troops participate in a variety of activities that help them to build leadership skills, life skills and self-esteem.  They do this through community service projects and cooperative projects that they develop together.  We are currently serving 48 girls in Jaime’s troops and we would like to offer membership to many more girls.  We are aware of 10 more girls that would like to participate right now.  Due to the lack of funding and resources, we are not able to expand the troop.  Many of these girls are considered at-risk, due to their family circumstances and are dealing with poverty issues.  Our goal is to provide them with protective factors that will help them to overcome these issues and reach their full potential.  Some of the risks we want to help them avoid are dropping out of school, teen pregnancy, violent relationships, underage drinking and drug use.   The mentoring relationships with Troop Leaders, such as Jaime, can really help them overcome these issues.  The Girl Scouts plan to apply for $7,600 the first year.  The plan is to serve Tarrytown children from Kindergarten through 8th grade.  Some of the community service projects that they participated in this past year include Healthy Kids Day, Community Clean-Up Day, and participated in the local Food Pantry.  The monies will be used to provide materials and supplies, help recruit other volunteers, have a paid staff person to help with coordination.  The troops have raised money through their cookie sales to support their efforts, but it doesn’t cover everything, so they need other financial help.

Mayor Fixell stated that it is an incredible and admirable program; we are very lucky to have you here and we are happy to support your application for the CDBG program.

Kristen Lanza, the Area Director of the Tarrytown Community Opportunity Center, thanked the Mayor and the Board of Trustees for their continued support.  The Community Opportunity Center is applying for 3 different grants totaling $250,000 per year.  The first year, we are applying to replace the roofing deck, the second year, to replace the flooring that contains asbestos and third year to remodel their commercial kitchen.  Ms. Lanza stated that staff and community members of the COC are here tonight to speak on behalf of the center.

Gordon Albert, Site Administrator of the Tarrytown Community Opportunity Center, stated that of the total of the $750,000 grant, WestCop will be matching 25%.  The total amount that the COC will be applying for is in the neighborhood of $560,000.  The Tarrytown COC is under the WestCop Inc. umbrella.  At the Tarrytown COC, our main objective is to provide information and referral services to the Tarrytown community with government entities and other not for profits that pertain to many areas.  Some areas include social services, human rights related issues, housing, mental health services and recreational services.   The Tarrytown COC continues to operate a Food Pantry and Soup Kitchen twice a month.  The COC has a program geared for Mothers, Madres and Parents to meet families’ needs in areas such as health insurance, housing, food, clothing or education.  Other programs offered at the Tarrytown COC are the following: Employment in training program to assist people who are unemployed or underemployed; Housing and advocacy component, which helps with landlord/tenant mediation, Americans Disability Act (ADA) issues where people may require special needs housing; Heating assistance program for people that may need help in the winter relating to heating costs and enrichment programs for children.  The Center is open 24/7 including Saturday and Sunday and we would like to provide even more services to this community.  He invited the public and the Board to come and visit the Center.

Nick Patchoros, Facilites Director of the Tarrytown Community Opportunity Center (WestCop), stated that WestCop began to administer the Tarrytown COC in June of 2010.  Since then, WestCop invested hundreds of thousands of dollars to upgrade the facility making important building improvements for the health and safety of our patrons and our staff.  The condition of the roof at the Tarrytown COC is in emergency status.  This application for the replacement of our roof is of utmost importance to the future of the COC and its management.  Another big cost item was removing a leaking underground storage tank for their petroleum storage that was leaking into the ground.  It was identified immediately, remediation is complete and they are working toward back filling.  Over $100,000 of their investment went to repair this.  In February, we had a flood that damaged over 3,000 sq. ft. of the lower level of the Tarrytown COC.   They were able to recover some of the money through insurance, but they are looking to complete the repairs through the CDBG funding.  They had a service company perform mold and mildew remediation and are ready to close the wall cavities and make sure everything is safe.  The three major areas that are in our CDBG grant applications is 1) the roof, 2) the flooring needs to be replaced due to the flood damage.  The floor is cracked and pitted and creates a safety hazard for our patrons.  Also, since the building was built in 1973, we have to assume that there probably is a presence of asbestos in the tiles, and 3) updating the lower level kitchen, bringing the electrical up to code.  There is no greater resource for the members of our community to be able to provide food for their families, in an emergency to get housing in case of a fire, to stop and get donations - beds, cribs and clothing.  The financial support is needed and we are in emergency status.

Gwendolyn Carter Smith, community member, stated that for her the Center was a place for respite, for encouragement and for understanding.  She would like the Board to understand the importance of the Tarrytown COC.  Many
children from Tarrytown and Sleepy Hollow get help from this Center.

Carnell Hollingsworth, employee of the Tarrytown Community Opportunity Center, stated in the last 6 months, there has been a major improvement to the Center.  They have everything that kids need from education to recreation.  If the COC gets the grant, it will affect many people from Tarrytown and Sleepy Hollow.  It helps keep kids off the street and it helped him get a job.  He asked the Board for their support.

Amanda Kyle Shaw, Sleepy Hollow resident, stated that she grew up at the Tarrytown COC.  In the past, she attended the summer camp and has also been a camp counselor.  Last year her daughter went to the summer camp and had a wonderful experience.  She stated that the doors cannot close to the COC; kids need a safe place to go.

Lavier Chabez, Cedar Street, stated that she is a survivor from the recent fire on Cedar Street and that the Center has helped her and her two children so much.  Her son went to the Spring break program for a week and he loved it.  She asked the Board to help support the funding for the COC.

Candace Monroe, Institutes of Applied Human Dynamics at the Marymount Convent, stated that they made a partnership with the Tarrytown COC in October of 2010.  It has been amazing.  Our people are able to go to the Center for recreation. It has also been great for our members who donated their art work and centerpieces for their Thanksgiving dinner tables and allow our members to give back to the community and help the COC with their programs.  She is in full support of the Tarrytown COC for their programs and services that are not only provided to her program, but to the whole community.  She hopes that the COC gets the funding that they need to continue their great work; she only sees great things coming from them in the future.

Ricky Espinal, YMCA Social Worker, stated that the Tarrytown COC helps provide the YMCA residents with food.   The Center has also helped him on occasion with some case management work.  The COC staff is always warm and welcoming to him and the YMCA residents when they visit the Center.

Debbie Connelly, community member, stated that the COC has always been there if she needed food and now she will need even more help because in June she will be unemployed.  The local schools are cutting back programs for the
kids and she knows that COC will be there to provide the community with the necessary programs and services.  She asked the Board for their support to help keep the Tarrytown COC open.

Mayor Fixell stated that the role that WestCop and the Tarrytown COC is playing is so critical and it is very easy for the Board to enthusiastically support the Tarrytown COC’s application and we hope it comes through.

Janet Herrera, a representative from the Salvation Army, introduced Lt. Argelia Ciriaco of the Salvation Army.  Ms. Herrera stated that the little Salvation Army building has been there since 1954.  Over the years, they have made band aide improvements on the exterior and interior of the building and it is now collapsing.  They have concluded that it is not worth investing more money into the building.  Currently, the Salvation Army of Greater New York is in the process of purchasing the property of Frank Chevrolet.  There they plan to build a wonderful community center, which will include an after school program, a teen outreach program, a seniors program to include both Hispanic and English speaking seniors.  They will also have a referral service for people to be referred to government agencies to help with applications and to help with English/Spanish language.  At the moment, they have a thriving Food Pantry that service about 300 families a month.  They also have a computer and music program, which is limited due to the lack of space.  In the current building, they can only accommodate 40 children or 40 adults at a time.  With the new building, they are hoping to accommodate many more.  The Salvation Army is looking for funding to expand their services to the community and financial assistance to build a new Salvation Army building.

Martin Schneider, the Grant Writer for the Village of Tarrytown, stated that the Village has identified 4 public facilities and infra-structure projects and reviewed them with the County including meetings and site visits.  The first application is the Patriots Park comprehensive site improvements.  The proposed improvements will complement the current park improvements that are being funded through a 2010 CDBG grant.  Proposed improvements that we will be applying for in this cycle were discussed with the County’s Park, Design and Plan Specialist and include the following: a new play structure equipment for school age children – 5 to 12 years old; protective surface for playground and other activity areas; a pavilion to shade children and caregivers; tables and swing sets for all age groups; handrails for flag stone steps leading down to the brook; basketball fencing and sports floor coating; water fountain and new water line for the water fountain; retaining/seating walls for new playground and pavilion area and the cleaning of the John Paulding statue of 1879 on the Revolutionary War Monument.  The total project cost is $254,200 and the total CDBG request is $127,100 and we are proposing a 50% project cost match of $127,100.  

The second application is the H-Bridge rehabilitation project.  The H-Bridge is located north of the Metro-North train station and provides the only public access for vehicles, bicycles and pedestrians to the waterfront.  The proposed H-Bridge improvements will complete current (2011) H-Bridge rehabilitation efforts that include sidewalk and curb replacements, column pier repairs, expansion joint repairs and steel repairs.  The Village has a state DOT grant to help with these improvements; however, there are other improvements that could be funded by the CDBG program.  The County recommended that we request funding for the H-Bridge slab repairs, topside, underside and on grade and not the steel painting.  The total CDBG grant request is $110,700 and we are proposing a 50% project cost match of $110,700 (Village may pay for various components of overall project).

The third application is the Sewer Improvements (Manhole Rehabilitation) in the Village Low-Mod area.  The Village has aging sewer manholes that are at risk of failing with debris falling into sewer lines and causing sewer backups in residential homes.  The proposed improvements include the replacement of brick manholes, some about 100 years old that are in the worse condition with precast units at 10 identified locations throughout the Village’s low-mod area. We originally scoped out 38 sewer manholes in the low-mod area, but the cost of over a million dollars was too much for the County to support.  Engineering and Accounting both thought that a project to include a minimum of the Village’s 10 worst manholes can make a significant impact and can be achievable within the project period. The total project cost is $296,000 and the total CDBG grant request is $148,000 and we are proposing a 50% project cost match of $148,000.

The fourth application is the Franklin Street Sidewalks project between South Washington Street and Broadway.  The sidewalk on Franklin Street between Broadway and South Washington Street (on the north side) needs to be replaced due to washed out curbs, especially between Broadway and John Street, cracked sidewalks, especially between South Washington and John Street.  The sidewalk, in particular, services school children who live in the low-mod area and walk to and attend the Washington Irving School.  The project was reviewed with Engineering and photos shared with the County and we thought that the north side sidewalks between South Washington Street and Broadway are eligible for funding consideration.  Originally, we considered Franklin Street, between Broadway and Miller Avenue, but the County determined that those sidewalks were in good shape.  The total project cost is $43,008 and the total CDBG grant request is $21,504 and we are proposing a 50% project cost match of $21,504.

The total request for the four projects is $407,304 to be provided by a match over three years from 2012-2014.

Lori Semeraro, 205 Martling Avenue, asked the following:
  • Is there a dollar limit for the CDBG application?  Grant Writer Schneider stated that the County recommends $100,000 - $200,000 per application.
  • Where is the match money coming from?  Mayor Fixell stated that it would come from future capital budgets.
  • Is it a requirement that the areas chosen need to be in low-mod areas?  Grant Writer Schneider stated that it does have to be in low-mod areas.
  • Our sidewalks are in bad shape, why it is the lowest ticketed item on the grant application.  Administrator Blau stated that the Village has received monies in the past years for sidewalk improvement.
Trustee Basher moved, seconded by Trustee Hoyt, and unanimously carried, that the hearing be closed.

Trustee Zollo moved, seconded by Trustee McGee, and unanimously carried, that the following resolution be approved:  Approved: 6-0        

WHEREAS, a public hearing was held on May 16, 2011, to hear and consider the applications proposed for submission by the Village of Tarrytown for funding pursuant to the Community Development Block Grant (CDBG) program for the funding cycle 2012 through 2014; and

WHEREAS, a notice of public hearing was published in the Journal News on May 11, 2011; and

WHEREAS, the Village of Tarrytown hereby authorizes the submission of applications for funding through the Community Development Block Grant program and agree to provide the matching funds listed for the following projects:

WHEREAS, the proposed Patriots Park improvements will complement current improvements that are being funded through a 2010 CDBG grant.  Proposed improvements for the 2012-2014 CDBG grant cycle are:

  • Play structure/equipment for school-age children (five to 12 years old) @ $80,000;
  • Protective and safety surfacing for playground, swing set and miscellaneous walkways @ $50,000;
  • Pavilion for shade to protect children and caregiver @ $40,000  and two tables @ $3,600, or a total of $43,600;
  • Swing set (two-bay) for all age groups @ $5,000;
  • Handrails for flagstone steps leading down to the brook @ $4,200;                       
  • Basketball court fencing @ $$8,500 and new sports coating on court floor @ $11,250, or a total of $19,750;
  • Water fountain @ $4,500 and ancillary waterlines @ $7,150, or a total $11,650;
  • Retaining/seating walls for new playground and pavilion area @ $20,000;
  • John Paulding statue (1879) on Revolutionary War Monument Cleaning @ $20,000;
Total project cost: $254,200
Total CDBG request: $127,100
Total Match (50% of project cost): $127,100

WHEREAS, the proposed H-Bridge improvements in 2012-2014 will complete current (2011) H-Bridge rehabilitation efforts.    Proposed improvements for the 2012-2014 CDBG grant cycle are:

  • Slab repairs, topside and underside (750 square feet) @ $93,700;
  • Slab repairs, on grade @ $17,000;
  • Steel painting @ $850,000; and
  • Engineering costs @ $80,000
Total project cost $1,040,700
Total CDBG request: $110,700
Total Match: $110,700 (Village may pay for various components of overall project)

WHEREAS, the proposed sewer improvements include the replacement of brick manholes with precast units at 10 identified locations throughout the Village’s low-mod area.  Proposed improvements for the 2012-2014 CDBG grant cycle are:

  • Estimated costs of $296,000 for 10 sewer manholes.
Total project cost: $296,000
Total CDBG request: $148,000
Total Match (50% of project cost): $148,000

WHEREAS, the proposed sidewalk repairs on Franklin Street services school children who live nearby and attend the Washington Irving School.  The estimated costs for sidewalk replacement and concrete curb replacements for the 2012-2014 CDBG grant cycle are:

  • Broadway to South Washington Street Sidewalk – 512 LF @ $27,648
  • Broadway to South Washington Street Concrete Curb – 512 LF @ $15,360
Total Project cost: $43,008
Total CDBG request: $21,504
Total Match (50% of project cost): $21,504

NOW THEREFORE BE IT RESOLVED that the Board of Trustees does hereby authorize and direct the submission of CDBG applications to the Westchester County Department of Planning for the above noted projects.

BE IT RESOLVED that the Board of Trustees does hereby support the Community Development Block Grant applications being submitted by the Girl Scouts Heart of the Hudson, Inc., WestCop (COC) and the Salvation Army of the Village of Tarrytown.  

OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD.  SPEAKERS HAVE FIVE (5) MINUTES BEFORE YIELDING TO THE NEXT SPEAKER; THEN THREE (3) MINUTES FOR ADDITIONAL COMMENTS

Clarice Pollack, 19 S. Broadway, stated the following:
  • She asked for the status of the Village’s Confined Space Program.  Trustee Zollo stated that the Board thought it was important to have a meeting with the Department Heads including the Fire Department and the Pro-Safety consultant so that everybody dealing with confined space understands the program completely.  A Confined Space Awareness seminar was given immediately to Village staff and volunteers who deal with confined space.
  • Over the past week, there have been a couple of instances where Village employees have gone into confined spaces that were not shored up; one on Rt. 119 where the Village Engineer was present and one on Walnut Street.  Why are we allowing our employees to enter these confined spaces when management is present on the scene?  Trustee Zollo stated that the Mayor will direct the Village Administrator to investigate the allegations.  Administrator Blau stated that he will look into this tomorrow morning.
  • The situation with the road still exists on Tarry Hill Road.  The metal plates have been removed and now there is only one cone reduced from three cones.   What does it take to get this road fixed?  Administrator Blau stated that he will find out, but he believes that if the metal plate is no longer there, it may mean that they fixed the pipe and the hole has been filled.
  • New gas meters were purchased from AAA in September/October.  These gas meters need to be calibrated every six months and these meters are overdue to be calibrated.
  • Every year, the Rotary and YMCA seeks the assistance of the Village to clear out the silts from the brook at Patriots Park for the Duck Derby, and they were told this year that they would not get the assistance from the Village.  Administrator Blau stated that Mr. McGarvey made that decision because he was so short staff, then he authorized DPW to do it and in the meantime, the Fire Department cleared it out.
Lori Semeraro, 205 Martling Avenue, stated the following:
  • The approved budget is not yet on-line.
  • She asked Treasurer Hart line items from the budget:
  • Line item A.1010.450 – Legislative Miscellaneous - $10,000 - for subscriptions, publications, seminars and websites.  
  • Line item A.1010.450-1- Advisory Councils - $9,500 – for videotaping meetings/boards and council reimbursements.
  • Line item A.1670.401 – Central Printing Mail – Rental for copiers and postage machine.
  • Line item A.1670.409 – Printing, advertising, photo services and express mail – covers all postage.
Mayor Fixell stated that Ms Semeraro’s questions are very specific and feels that it is reasonable to ask that you put them in writing so that they can be handled in a proper and reasonable fashion.

Joe Queenan, 206 Wilson Park Drive, stated the following:
  • He and his wife appreciate the job the Board has been doing in such a difficult economic time.  He also appreciates the Board’s support to the Neighborhood House.
  • He appreciated the Village’s quick response last week regarding the road closing at Wilson Park Drive.  Does the developer now understand that he can’t just send a letter out and close a road and is the road going to be closed?  Attorney Shumejda stated that the developer is aware that he cannot just close a road.  According to the deed to your house, they cannot close the road completely.
  • Due to the construction, will they be closing the road on a temporary basis?  Attorney Shumejda stated that with any road project where utilities have to be installed, the road would have to be closed for periods of time.  It has been suggested to the developer to get large signs to be placed at the top of Cobb Lane and Beech Lane so that cars would not have to turn around at your property.
  • Can the Village get a ruling if Wilson Park Drive is a private road?  Attorney Shumejda stated that some of your fellow neighbors have deeds that own to the center portion of Wilson Park Drive, so therefore, it is not truly a public road.  Attorney Shumejda stated to your point, if the public uses the road over a period of time, does the public acquire any right to use the road as a public thoroughfare?  Attorney Shumejda stated, yes and when the Rockefellers owned the property, they closed the road for at least one day per year and it maintained its status. In the last 5 years or so when WCI took ownership, they have not closed the road.  There is an issue of prescriptive use which has to be for a significant period of time, usually ten years in order to acquire the legal right to traverse the road as a public thoroughfare.
Lori Semeraro, 205 Martling Avenue, stated that according to the April 8th Board meeting, the Fire Chief was approved through May 9th.  Administrator Blau stated that he has information that the Board has to take into consideration
to either confirm or extend the current condition of the Fire Chief.  Mayor Fixell stated that he will add to tonight’s agenda a resolution to extend the appointments of the two Fire Chiefs.

Clarice Pollack, 19 S. Broadway, stated that there is water leaking from the road at Highland and Altamont, South Broadway in front of Lyndhurst and Neperan Road by the old pump station.  Administrator Blau stated that he will
follow up on this.

FUNDING FOR REPLACEMENT OF MANHOLE AT THE INTERSECTION OF WILDEY AND STORM STREET

Trustee Basher moved, seconded by Trustee Butler, and unanimously carried, that the following resolution be approved:  Approved: 6-0

WHEREAS, on March 7, 2011the Board of Trustees adopted a resolution declaring an emergency to replace a sinking manhole at the intersection of Wildey Street and Storm Street; and

WHEREAS, since it was necessary to declare an emergency to protect the health and safety of the residents of Tarrytown, there was no established price for the replacement of the manhole; and

WHEREAS, a proposal was received from ELQ Industries Inc. that provided for hourly and/or daily rates for staff, equipment and materials that would serve as the basis for the invoice once the work was completed; and

WHEREAS, the Village Engineer continues to review the invoice submitted by ELQ Industries Inc. for the work to assure that the costs charged are costs that the Village should have incurred as part of the replacement project; and

WHEREAS, it is anticipated that the cost for the replacement of the manhole will be approximately $140,000.

NOW THEREFORE, BE IT RESOLVED that the Board of Trustees, which authorized the replacement of the manhole on March 7, 2011, does hereby declare that the funding for the replacement of the manhole may be financed from a future financing resolution.  

FIRE DEPARTMENT MEMBERSHIP CHANGES

Trustee Butler moved, seconded by Trustee Zollo, that the following resolution be approved.  Motion carried, all voting “aye” with the exception of Trustee Hoyt who abstained the Drivers portion only.   Approved: 5-0-1

BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown hereby approves the following Fire Department membership changes recommended at the April 19, 2011 Board of Fire Wardens meeting:   Membership:  Scott Nilsson was approved for active membership in Phenix Hose Company and Kaitlyn Tuohy was approved for active membership in Washington Engine Company.  Drivers:  Mike Cifone, Tim Arduino, Darrell Lindsay, Sr., Robert Hoyt Jr., Sean Scogna, Jr., Kevin Grubbs, Terence Murphy, Ray Tuohy, and Bill Logan Sr. have been approved as drivers for Utility 61.

AGREEMENT WITH COMMUNITY MARKETS (FARMERS MARKET)

Trustee Basher moved, seconded by Trustee McGee, and unanimously carried, that the following resolution be approved:  Approved: 6-0

BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby authorize and direct the Village Administrator to execute a contract with Community Markets (Farmers Market) for the operation of a seasonal outdoor farmers market on Saturdays, 6:30 a.m. to 3:30 p.m. from May 28, 2011 through November 19, 2011at Patriots Park.

THIRD FRIDAY AGREEMENT

Trustee McGee moved, seconded by Trustee Zollo, and unanimously carried, that the following resolution be approved:  Approved: 6-0

BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby authorize and direct the Village Administrator to execute an agreement with A Nu Toy Store, 36.5 Main Street, Tarrytown, New York and Web Sight
Marketing, Inc., 51 Cottage Place, Tarrytown, New York, in the amount of $12,000 for providing the services necessary to operate and manage Third Friday for the fiscal year 2011-2012.

APPOINTMENT OF PART-TIME SEASONAL LABORER

Trustee Basher moved, seconded by Trustee McGee, and unanimously carried, that the following resolution be approved:  Approved: 6-0

BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown hereby appoints Carlos Luis to the part-time seasonal position of Laborer in the Department of Parks and Recreation at an hourly rate of $11.25 effective May 17, 2011 through September 2, 2011.

APPOINTMENT OF PART-TIME SEASONAL LABORER
Trustee Zollo moved, seconded by Trustee Basher, and unanimously carried, that the following resolution be approved:  Approved: 6-0

BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown hereby appoints Luis Ballas to the part-time position of Laborer in the Department of Parks and Recreation at an hourly rate of $9.00 from June 6, 2011 to
Augus
 12, 2011.

AMENDMENT TO THE MASTER FEE SCHEDULE – TARRYTOWN/SLEEPY HOLLOW CAMP FEES

Trustee Hoyt moved, seconded by Trustee Zollo, and unanimously carried, that the following resolution be approved:  Approved: 6-0

BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown hereby amends the Master Fee Schedule for the Village of Tarrytown by amending the Tarrytown/Sleepy Hollow Camp Fees as follows:
                                   Day Camp    Fee                     Tot Camp Fee
Resident         per week               $130.00                 $110.00
Non-Resident per week   $160.00                 $135.00
Early Arrival                    $ 30.00                        $  20.00
Extended Day                     $ 40.00                        $  30.00

RESOLUTION TO APPROVE, AS AN INVOLVED AGENCY, THE VILLAGE OF TARRYTOWN’S FINDING STATEMENT WITH RESPECT TO LIGHTHOUSE LANDING SEQRA FINDINGS STATEMENT

Mayor Fixell stated that this reiterates the arguments that we made over the past years and recently that the traffic impacts of the General Motors/Light House Landing project in Sleepy Hollow are too great for the Village of Tarrytown and the mitigation measures that they have proposed are inadequate at best.

Trustee Basher moved, seconded by Trustee Zollo, and unanimously carried, that the following resolution be approved:  Approved: 6-0

BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown hereby approves the Village of Tarrytown’s SEQRA Findings Statement (Supplemental) regarding the Lighthouse Landing development in Sleepy Hollow, which shall be attached to the minutes of this meeting as part of the official public record.

APPROVAL OF RETAINING LAW FIRM TO CHALLENGE VILLAGE OF SLEEPY HOLLOW SEQRA FINDINGS

Trustee Basher moved, seconded by Trustee Zollo, and unanimously carried, that the following resolution be approved:  Approved: 6-0

BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown hereby authorizes the law firm of Silverberg Zalantis LLP to commence action on behalf of the Village of Tarrytown and Village of Tarrytown Board of Trustees challenging the SEQRA Findings approved by the Village of Sleepy Hollow Board of Trustees for the former General Motors plant.

EXTENSION OF TEMPORARY CONFIRMATION OF POSITIONS IN THE FIRE DEPARTMENT

Trustee Hoyt moved, seconded by Trustee Zollo that the following resolution be approved.  Motion carried, all voting “aye” with the exception of Trustee McGee who abstained.  Approved: 5-0-1

BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby extend the conditional confirmation of the Tarrytown Volunteer Fire Department for the positions of Fire Chief John McGee and Second Assistant
Fire Chief Domenic Morabito; and

BE IT FURTHER RESOLVED that the extension of the conditional confirmation shall be effective through June 20, 2011.

TAX CERTIORARI – DESTINATIONS HOTEL/TARRYTOWN HOUSE

Trustee Basher moved, seconded by Trustee Zollo, and unanimously carried, that the following resolution be approved:  Approved: 6-0

BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby approve the tax certiorari settlement with Destinations Hotel/Tarrytown House, 49 East Sunnyside  Lane, Section 3, Sheet 29, Lots P 41, P 48 (Old) Section 1.230, Block 132, Lot 47 (New) as outlined in the Village Attorney’s memorandum dated April 29, 2011.

BE IT FURTHER RESOLVED that financing for this tax certiorari settlement may be provided
pursuant to a future bond authorization.

APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES HELD ON MAY 2, 2011

Trustee McGee moved, seconded by Trustee Zollo, and unanimously carried, that the following resolution be approved:  Approved: 6-0

BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby approve the minutes of the regular meeting of the Board of Trustees held on May 2, 2011 as submitted by the Village Clerk.

APPROVAL OF THE MINUTES OF THE EXECUTIVE SESSION OF THE BOARD OF TRUSTEES HELD ON MAY 2, 2011

Trustee Hoyt moved, seconded by Trustee Zollo, and unanimously carried, that the following resolution be approved:  Approved: 6-0

BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby approve the minutes of the Executive Session of the Board of Trustees held on May 2, 2011 as submitted by the Village Administrator.

APPROVAL OF AUDITED VOUCHERS NO. 003684 THROUGH NO. 003822

Trustee Basher moved, seconded by Trustee Zollo, and unanimously carried, that the following resolution be approved:  Approved: 6-0

BE IT RESOLVED the Board of Trustees hereby approves the Audited Vouchers No. 003684 through No. 003822 is hereby ordered paid in the following amounts:

General                 $       170,790.15
Water                              19,474.25
Capital                            68,274.85
Library                              2,291.10
Trust & Agency                              26,570.54
Total                        $      287,400.89

The Board was polled all voting “aye” with the exception of Trustee Basher who abstained from Voucher Numbers 003705 and 003706 and Trustee McGee who abstained from Voucher Numbers 003740, 003741, 003723, 003794 and 003798.   Motion carried.  6-0

Trustee Zollo stated that it was very unfortunate that this meeting turned negative because he thought that the first half of the meeting was very inspiring.  He enjoyed listening to the speakers tonight who spoke from their heart about the Community Development Block Grant for the Girl Scouts, WestCop (COC) and the Salvation Army.

ADJOURNMENT

Trustee Hoyt moved, seconded by Trustee McGee, and unanimously carried that the meeting be adjourned at 9:50 p.m.



Carol A. Booth
Village Clerk