Board of Trustees
Village of Tarrytown
Regular Meeting No. 36
March 21, 2011
PRESENT: Mayor Fixell presiding; Trustees Basher, Butler, Hoyt, McGee, McGovern and Zollo; Administrator Blau; Village Attorney Shumejda; Village Clerk Booth
The meeting began with the Pledge to the Flag.
PRESENTATION OF AMERICAN INSTITUTE OF ARCHITECTURE AWARD FOR ADAPTIVE RE-USE OF THE EASTVIEW PUMP STATION
Mayor Fixell stated that Earl Ferguson, the Architect and his Associate partner, John Malone, worked on the conceptual design in conjunction with the Tarrytown Lakes Committee, which is
part of the Tarrytown Environmental Advisory Council. They did a remarkable job in moving this project forward and we appreciate all the work that was done. It is a tremendous start and we will
try and make it happen.
Earl Ferguson, Architect, thanked Mayor Fixell and the Board of Trustees for hosting this presentation and taking the important initiative in efforts for preservation of the Lakes and the surrounding habitat, for appointing a Lakes
Committee and enabling collaboration with other interested parties and for entrusting them with the feasibility study and the conceptual design for the rehabilitation and the adaptive re-use of this precious, old, Eastview pumping
station building.The rehabilitation and adaptive re-use of the pump house will provide precious cultural and educational resources for Tarrytown, Westchester County and the region. In 2006, the Village of Tarrytown established the
Lakes Committee, comprised of local residents charged with developing policies that achieve sustainable and a healthy ecology and foster uses that serve the community. The committee produced a master plan for the lakes district
recommending measures to improve water quality of the lakes, preserve the surrounding water shed, and promote the area as a recreational and environmental center. The proposed plan included rehabilitation and adaptive
re-use of the building as a recreational and environmental education center. In 2009, the Village of Tarrytown commissioned our firm to develop a feasibility study for the rehabilitation of the building. A final feasibility study and
conceptual design was delivered to the Board of Trustees in January of 2010. The local chapter of the American Institute of Architects nominated this initiative as a candidate for the Inaugural Empire State challenge to be presented
at the 2010 AIA state convention held in Buffalo. They recognized the project as one of special significance with the potential of having a long lasting impact on its community and needing assistance in order for it to move forward.
With the leadership of the Village of Tarrytown, the Lakes Committee and that of the architectural community, the project has the immediate potential of saving a beloved, historic structure from continued deterioration. Once realized,
the project will have an enduring positive impact on the natural environment and the lives of the residents in Tarrytown and surrounding communities.
John Malone, Associate partner, presented the history of the Tarrytown Lakes and the Eastview Pumping Station and the conceptual design of the building. As the highest near-term priority funding should be secured to support the design and implementation of the stabilization of the building. This issue of municipal funding of the stabilization is currently in front of the Village Board. Stabilization planning cost estimate: $18,500. Stabilization implementation cost estimate: $175,000. The initial funding would be applied to stabilization planning and would have the effect of reinforcing support for the project while jump-starting the overall fundraising effort.
Bill Pfaff, President of the Westchester Hudson Valley Chapter of the American Institute of Architects, presented an award for the Adaptive Re-use of the Eastview Pumping Station to the firm, Earl Everett Ferguson, Architect, to the Village of Tarrytown and to the Tarrytown Lakes Committee. We hope that this award will help raise awareness of this important project, to provide a stimulus for fundraising efforts first for the stabilization of the existing pump house structure and for the subsequent full development of the project.
Mayor Fixell presented Certificates of Recognition to members of the Tarrytown Lakes Committee; Amy Wessan, Jason Choi, Mark Fry and Carole Griffiths.
Mark Fye, member of the Lakes Committee, thanked the support of the Mayor and Board of Trustees for encouraging us to keep the project going. He thanked Earl Everett Ferguson and John Malone who did a superlative job on this project. He thanked the American Institute of Architects for their support and Carole Griffiths, the Chairperson of the Tarrytown Environmental Advisory Council. He also thanked the Chairperson of the Lakes Committee, Amy Wessan and former Chairperson, Kathy Knight.
Trustee Butler, liaison to the Lakes Committee, thanked the Committee for doing a wonderful job.
He recognized the talents of Earl Ferguson and John Malone for doing a tremendous amount of work with very limited funds. He knows it was done with heart and soul and passion to develop this project into a wonderful cultural center that hopefully Tarrytown can bring to fruition. He thanked Amy Wessan and the Lakes Committee, TEAC and AIA for all their support; an outstanding job.
REPORTS
Mayor Fixell stated the following:
- We will hold our Annual Organizational Meeting at 7 p.m. on Monday, April 4th, prior to our regular meeting that begins at 8 p.m.
- The Tarrytown Recreation Department’s Spring/Summer brochure is now available on our website at Tarrytowngov.com. In an effort to both reduce paper production and save money, we are going to keep it on our website. There will be some brochures available at Village Hall, the Library and the Recreation Office. There will not be a mass mailing of the brochure.
Trustee Zollo stated that yesterday morning at 5 a.m., there was a very serious fire, two multi-family buildings in Sleepy Hollow. While the Sleepy Hollow Fire Department did an admirable job, the Tarrytown Fire Department provided invaluable assistance in both manpower and equipment right from the time of search and rescue to extinguishing the fire. Job well done to both Sleepy Hollow and Tarrytown.
Trustee McGovern reported that the students from Sleepy Hollow High School are holding an Electronics Recycling Drive at the High School on April 2nd from 9 a.m. to 1 p.m. Proceeds from the drive will help fund the Green Science and Green Citizen Scholarships for college-bound Sleepy Hollow high school students. Examples of electronic items would be computers, printers, copiers, shredders, cameras etc. There is no cost for this, except there will be a $10.00 disposal fee for TV’s and CRT Monitors. For more information contact Principia NP at 908-400-1363 or info@principianp.com . This information will also be made available on our website and scroll.
Trustee Hoyt stated that the Summer Day Camp registration will begin on April 4th and for more information, contact the Recreation Department at 631-8347.
VILLAGE ADMINISTRATOR’S REPORT
Certificates of Occupancy – Consolidated Engine and Washington Engine
At the Board of Trustees meeting of March 7 a question was posed as to why the Village had not issued permanent Certificates of Occupancy for the two new firehouses. Permanent Certificates of Occupancy were issued by the Building Inspector on April 19, 2010.
Pothole Repairs – Over the past few weeks, the Department of Public Works has been filling potholes with what is known as cold patch. Cold patch is a temporary fix for potholes and when it rains, the cold mix comes out of the pothole. The only true fix for potholes is hot mix asphalt. The asphalt plants opened today and our DPW crews are out saw cutting around the large potholes in preparation for placing hot mix in the prepared pothole. The Village will not be saw cutting for the smaller potholes. Depending upon how warm it is outside and no rain, we anticipated filling the potholes by the end of the week. If you have a pothole to report to make sure we attend to it, please call 631-0356 and leave a message with your name and address of the location where the pothole is located. It will take some time to fix all of the potholes, so please be patient and do not expect that the DPW will be out the day after you call.
Tentative Budget – The tentative budget for fiscal year 2011-2012 was submitted to the Village Clerk on Friday, March 18. By New York State law, the tentative budget document must be submitted to the Village Clerk by March 20. The tentative budget was placed on the website today. The budget document is too large to be placed on the website as one document. It has been placed on the website as five documents:
- Tentative Budget Message
- General Fund Appropriations
- Library Fund and Water Fund Appropriations
- Revenues for all funds
- Schedule 3, 4 and 5, which are: Estimated Cash Surpluses at end of present fiscal year, levy summary, salary and wages and statement of long term debt
Should anyone want to obtain a hard copy of the budget, the document is available at the Village Treasurer’s Office.
Water Line – Wilson Park Drive – The construction of a new water line on Wilson Park Drive was scheduled to start today, but due to weather should start tomorrow. The work will extend from Beech Lane to Warner Lane. All of the neighbors have been notified. It is anticipated that the project will take 3 weeks to complete. Toll Brothers, the developer of the new subdivision on Wilson Park Drive will be repaving Wilson Park Drive from Beech to Tower Hill Road this spring. After the construction of all of the houses is complete, they will then assess whether additional paving of Wilson Park Drive is necessary.
Diffuser System, Upper Tarrytown Lake – the portion of the diffuser system in the upper Tarrytown Lake was reactivated last Friday. Lake Savers will come back after approximately 4 weeks of operation to determine the ongoing effectiveness of the system this spring.
Manhole Work at Wildey and Storm – Due to rainy weather, the project to replace the manhole has taken more time than anticipated. The work will be completed by the end of this week.
OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD. SPEAKERS HAVE FIVE (5) MINUTES BEFORE YIELDING TO THE NEXT SPEAKER; THEN THREE (3) MINUTES FOR ADDITIONAL COMMENTS
Mayor Fixell questioned whether anyone wished to address the Board on any matter. No one appeared.
KAYAK LICENSE AGREEMENT
Trustee Hoyt moved, seconded by Trustee Basher, and unanimously carried, that the following resolution be approved: Approved: 7-0
BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby authorize and direct the Village Administrator to execute a license agreement with Hudson River Recreation of Croton-on-Hudson, New York. The
contractor will provide kayak instruction, rentals and guide services from a designated Tarrytown Lakes location. The terms of this agreement shall begin on May 30, 2011 and end on September 30, 2011.
PARKING LOT LICENSE AGREEMENT WITH CITIBANK, N.A.
Trustee Butler moved, seconded by Trustee McGovern, and unanimously carried, that the following resolution be approved: Approved: 7-0
Administrator Blau stated that after complete assessment of the bank’s parking needs, there may be additional Village parking.
BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby authorize and direct the Village Administrator to execute a license agreement with Citibank, NA for the use of nineteen (19) parking spaces in Licensor’s parking lot which is adjacent to the Bank building at 2 South Broadway, Tarrytown, New York, subject to the approval of said agreement by the Village Attorney and the Village Administrator.
PARKING MANAGEMENT AGREEMENT – PROPARK, INC.
Trustee McGovern moved, seconded by Trustee Zollo, and unanimously carried, that the following resolution be approved: Approved: 7-0
Trustee Basher wanted to be clear that there is no fee for Yankee parking for Tarrytown residents.
BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby authorize and direct the Village Administrator to enter into an agreement with ProPark Inc. for the 2011 Yankee baseball season for the purpose to operate parking operations in the three commuter parking lots adjacent to the Metro North Railroad Station on Yankee game days.
RENEWAL OF NEPERAN ROAD REAL ESTATE CONTRACT
Trustee Hoyt moved, seconded by Trustee Zollo, and unanimously carried, that the following resolution be approved: Approved: 7-0
BE IT RESOLVED that the Board of Trustees does hereby authorize and direct the Village Administrator to execute a renewal agreement with Mary Case Friedner as agent with the Legends Realty Group to act as the real estate agent for the sale of property known as 75 Neperan Road, Tarrytown, New York.
DEVELOPMENT OF PARKING LOT – FIRE TRAINING CENTER
Trustee Basher moved, seconded by Trustee McGovern, and unanimously carried, that the following resolution be approved: Approved: 7-0
WHEREAS, the Village of Tarrytown issued a Request for Proposals for the development of a parking lot on the property commonly known as the Fire Training Center; and
WHEREAS, six proposals were received from engineering firms in response to the RFP; and
WHEREAS, the Village Engineer and Village Administrator have reviewed the proposals; and
WHEREAS, the proposal submitted by Hudson Engineering & Consulting P.C. provided both the lowest price for performing the work and the capability and understanding within the firm to complete the work included in the RFP.
NOW THEREFORE, BE IT RESOLVED that the Board of Trustees does hereby authorize and direct the Village Administrator to execute an agreement with Hudson Engineering & Consulting P.C., Tarrytown, New York, for the development of a parking lot.
DEMOLITION OF STRUCTURES ON PROPERTY ON SOUTH WASHINGTON STREET
Trustee Hoyt moved, seconded by Trustee McGee, and unanimously carried, that the following resolution be approved: Approved: 7-0
WHEREAS, the Village of Tarrytown issued a Request for Proposals for the demolition of buildings on the property purchased by the Village on South Washington Street commonly known as the Masons Parking Lot; and
WHEREAS, two proposals were received in response to the RFP; and
WHEREAS, the Village Engineer has reviewed the proposals and has spoken directly with the proposer regarding the work required; and
WHEREAS, the proposer with the lowest price fully understands the work to be performed and is capable of performing the work.
NOW THEREFORE BE IT RESOLVED that the Board of Trustees does hereby authorize and direct the Village Administrator to execute an agreement with G & S Home Improvement, Port Chester, New York, for the demolition of structures on property owned by the Village at 17 South Washington Street in the amount of $14,500.00.
AWARD A BID FOR SOLAR PANELS FOR VILLAGE HALL
Trustee Zollo moved, seconded by Trustee McGovern, and unanimously carried, that the following resolution be approved: Approved: 7-0
WHEREAS, bids were opened on February 25, 2011 for delivering and installing of a photovoltaic system with a rated capacity of a maximum of 48.5 kilowatt +/- 1.5 kilowatt system at the Village Hall building; and
WHEREAS, grant funding for the project has been provided to the Village of Tarrytown via the American Recovery and Reinvestment Act in an amount totaling $215,868; and
WHEREAS, the ARRA grant is administered in New York State by the New York State Energy Research and Development Authority, which agency was responsible for review and approval of the bid and specification developed by the Village for this project; and
WHEREAS, three bids were received and the bids received are listed below; and
- Ross Solar Group $213,220.00
- Sun Blue Energy $249,070.00
- ETM Solar Works $264,658.00
WHEREAS, the bid specification provides for a base specification that allows for the Village to determine which bid concept for installation on the Village Hall and solar panels and associated equipment work best for the production of electricity at the Village Hall; and
WHEREAS, the bids have been evaluated by the consultant working for the Village on the solar panel project; and
WHEREAS, an evaluation of the bid submitted by Ross Solar Group has been determined to be unresponsive to the specification and the bidder is hereby determined to be not the lowest responsible bidder for this project; and
WHEREAS, an evaluation of the bid submitted by Sun Blue Energy demonstrates that the company has been incorporated since June 30, 2009 even though the bid specification included a provision that the bidder be in the business for at least ten years as well as a concern regarding the ability to complete the project by the deadline established by the grant of September 1, 2011 based upon the fact that the inverter proposed is a new product to the United States and is only going into manufacturing in mid-March; and
WHEREAS, an evaluation of the bid submitted by ETM Solar Works evidences compliance with the bid specification and an ability to complete the project within the time frames established in the grant.
NOW THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby award the bid for delivering and installing of a photovoltaic
system with a rated capacity of a maximum of 48.5 kilowatt +/- 1.5 kilowatt system at the Village Hall building to ETM Solar Works per their bid of $264,658.00.
BE IT FURTHER RESOLVED that the Village Administrator is hereby authorized and directed to execute a contract with ETM Solar Works for the solar panel project.
HANDICAPPED PARKING SPACE – LEGRANDE AVENUE
Trustee Basher moved, seconded by Trustee Hoyt, and unanimously carried, that the following resolution be approved: Approved: 7-0
BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown hereby approves an amendment to the Village Vehicle and Traffic Code to create a parking space reserved for handicapped persons on LeGrande Avenue in the
area of 62 LeGrande Avenue.
There is no material to be deleted. New material is set forth in capital letters:
Section 291-92. Schedule XXVII: Handicapped Parking Spaces.
In accordance with the provisions of § 291-62, the following described streets, driveways, parking lots and auto parks or parts of streets, driveways, parking lots and auto parks are hereby designated as handicapped parking spaces
and are designated for use by persons with handicapped parking permits:
Name of Street Side Location
LEGRANDE AVENUE NORTH FROM A POINT 29 FEET EAST
OF CROTON AVENUE FOR A
DISTANCE OF 20 FEET IN AN
EASTERLY DIRECTION
SCHEDULE A PUBLIC HEARING – BACKFILLING OF STREET OPENINGS
Trustee Basher moved, seconded by Trustee Zollo, and unanimously carried, that the following resolution be approved: Approved: 7-0
BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby schedule a Public Hearing for the regular meeting of April 4, 2011, to hear and discuss a proposed amendment to the Code of the Village of Tarrytown, chapter 259, entitled, “Streets and Sidewalks” in order to require that K-crete be utilized as the material for the backfilling of street openings to eliminate the settling of street openings throughout the Village and the impact of the settling on the vehicular traffic and the residents who live on the streets.
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES HELD ON MARCH 7, 2011
Trustee McGovern moved, seconded by Trustee McGee, and unanimously carried, that the following resolution be approved: Approved: 7-0
BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown hereby approves the minutes of the regular meeting of the Board of Trustees held on March 7, 2011 as submitted by the Village Clerk.
APPROVAL OF THE MINUTES OF THE SPECIAL MEETING OF THE BOARD OF TRUSTEES HELD ON MARCH 15, 2011
Trustee Basher moved, seconded by Trustee Zollo, and unanimously carried, that the following resolution be approved: Approved: 7-0
BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown hereby approves the minutes of the special meeting of the Board of Trustees held on March 15, 2011 as submitted by the Village Clerk.
APPROVAL OF AUDITED VOUCHERS NO. 002998 THROUGH NO. 003233
Trustee Basher moved, seconded by Trustee Zollo, and unanimously carried, that the following resolution be approved: Approved: 7-0
BE IT RESOLVED the Board of Trustees hereby approves the Audited Vouchers No. 002998 through No. 003233 is hereby ordered paid in the following amounts:
General $ 403,651.67
Water 25,750.86
Capital 313,714.16
Library 4,463.21
Trust & Agency 712.99
Total $ 748,292.89
The Board was polled all voting “aye” with the exception of Trustee McGee who abstained from Voucher Numbers 003043, 003113, 003114, 003068, 003080, 003141, and 003142 and Trustee Hoyt who abstained from Voucher Number 003189 and Trustee Basher who abstained from Voucher Number 003160. Motion carried. 7-0
ADJOURNMENT
Trustee Hoyt moved, seconded by Trustee Basher, and unanimously carried, that the meeting be adjourned at 8:57 p.m.
Carol A. Booth
Village Clerk
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