Board of Trustees
Village of Tarrytown
Special Meeting No. 35
March 18, 2011
8:30 a.m.
PRESENT: Deputy Mayor Basher presiding; Trustees Hoyt, McGee McGovern and Zollo; Administrator Blau; Attorney Shumejda
ABSENT: Mayor Fixell; Trustee Butler
Trustee Zollo moved, seconded by Trustee McGovern and unanimously carried to open the Special Meeting.
Trustee Hoyt moved, seconded by Trustee Zollo that the following resolution be approved. Motion carried. Approved: 4-0. Trustee McGee recused herself.
RESOLUTION – AWARD OF BID FOR ONE CUSTOM 105 FOOT REAR MOUNT AERIAL LADDER
WHEREAS, bids were opened on December 16, 2010 for the purchase of one custom 105 foot rear mount aerial ladder to replace the ladder truck currently in service with Conqueror Hook & Ladder; and
WHEREAS, the Village employed the services of East West Fire Apparatus Consultants in the design of the bid specification in order to assure that the bid document was sufficiently non-proprietary in order to receive competitive bids for the new fire apparatus; and
WHEREAS, EWFAC worked directly with the Conqueror Hook & Ladder Truck Committee and the Village staff in the development of the bid specifications; and
WHEREAS, the Truck Committee, during the development of the bid specification, met with the Board of Trustees and demonstrated why it was necessary to specify a wheelbase with a maximum of 220 inches for maneuverability on the streets of the Village and a ladder with a minimum height of 105 feet in order to access the top floors of Franklin Tower and Asbury Terrace; and
WHEREAS, three bids were received and the bids received are listed below:
- Hendrickson Fire Rescue Equipment $826,576
- New England Fire Equipment and Apparatus Corp. $867,700
- Pierce Manufacturing Inc. $989,908
and
WHEREAS, clause 33.13 of the bid specifications requires “No prototype or experimental apparatus will be accepted.”; and
WHEREAS, each of the bids contained exceptions and clarifications to the specification; and
WHEREAS, the bid from Hendrickson Fire Rescue Equipment listed 48 exceptions and clarifications, the bid from New England Fire Equipment and Apparatus Corp. listed 29 exceptions and clarifications and the bid from Pierce Manufacturing Inc. listed 31 exceptions and clarifications; and
WHEREAS, the bid from Hendrickson Fire Rescue Equipment provides for a Crimson fire apparatus which normally constructs their aerial device rated at 103 feet by adding approximately 28 inches to the upper section of the aerial; and
WHEREAS, the prototype issue requires that the bidder must demonstrate that the manufacturer has successfully produced and sold apparatus, of the same design and of the same material in the past two years; and
WHEREAS, the maximum wheelbase and the ladder height included in the bid specifications prompted exceptions and clarifications to the bid, but it is the opinion of the Board of Trustees that the extension of the ladder to 105 feet by Crimson fire apparatus creates a safety concern and that this change is a prototype pursuant to the terms of the specifications; and
WHEREAS, even though there are other exceptions and clarifications submitted by all of the bidders, this exception and/or clarification creates the greatest concern in relation to the bids submitted.
NOW THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does not award the bid to the lowest bidder, Hendrickson Fire Rescue Equipment for the reasons set forth in the Whereas clauses hereinabove.
BE IT FURTHER RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby award the bid for the purchase of one custom 105 foot rear mount aerial ladder to the next low bidder, New England Fire Equipment and Apparatus Corp. , North Haven, Connecticut per their bid of $867,700.
BE IT FURTHER RESOLVED that the Village Administrator is hereby authorized and directed to execute a contract with New England Fire Equipment and Apparatus Corp. for the purchase of one custom 105 foot rear mount aerial ladder.
BE IT FURTHER RESOLVED that the purchase of the custom 105 foot rear mount aerial ladder shall be funded from a future financing resolution adopted by the Board of Trustees.
Statement from Conqueror Hook & Ladder Company
Kevin Lustyik, Chairman of the Conqueror Hook & Ladder Truck Committee read the following statement:
Honorable Mayor and Board of Trustees. Our company would like to thank you for your cooperation in our quest to find the most suitable truck to replace our 1988 E-One. The hours of research were many, the exchange of information very fruitful, and most importantly the conduct of both sides very commendable. This was a long process that has finally come to fruition thanks to all parties involved. We would also like to thank Mr. Jeff Gaskin for pulling together the industry standards and finite details of the comparisons involved. Our company has protected the Village for 151 years and has a proud history complete with lifesaving rescues. We know that our concerns were judged in a fair process, and that our safety would not be compromised by the acquisition of an experimental ladder. We would also like to thank Mr. Michael Blau for an excellent back and forth communication that kept everyone “in the loop”.
In closing we would like to thank Mayor Drew Fixell, Board members Tom Basher, Doug Zollo, Mary McGee, Becky McGovern, Tom Butler, and Robert Hoyt for understanding the importance of putting safety first by making the right purchase, while letting the bid process work as it should. Again, Thank You All. Kevin Lustyik, Truck Chairman and Gerald Barbelet, President CHL.
Adjournment
Trustee McGovern moved, seconded by Trustee McGee and unanimously carried that the Special Meeting be adjourned. Meeting was adjourned at 8:40 a.m.
Respectfully submitted,
Michael S. Blau
Village Administrator
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