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Village Board of Trustees Minutes 11/15/2010
                                                                Board of Trustees
                                                                Village of Tarrytown
                                                                Regular Meeting No. 21
                                                                November 15, 2010   8:00 p.m.

PRESENT:  Deputy Mayor Basher presiding; Trustees Hoyt, McGee, McGovern and Zollo; Administrator Blau; Village Treasurer Hart; Village Attorney Shumejda; Village Clerk Booth

ABSENT:  Mayor Fixell and Trustee Butler

The meeting began with the Pledge to the Flag.

MOMENT OF SILENCE – LOUISE LAMBERT

Deputy Mayor Basher stated that Louise Lambert passed away recently and would like to take a moment to remember her.  She was a member of the Architectural Review Board and Tarrytown Beautification Committee and the entire Board extends our deepest sympathy to her family.

REPORTS

Deputy Mayor Basher stated the following:
  • Thanks and congratulations to all the participants who put on last Friday night’s “Spaghetti Dinner” to benefit the children of Anthony Ruggiero and John Kelly.  It was a huge success.  A special thanks goes out to members of the Consolidated Engine Fire Company, who spear headed the event and was responsible for organizing the event.
  • In observance of Thanksgiving, Village Hall will be closed on Thursday, November 25 and Friday, November 26.  There will be no garbage pickup on those days.
  • Enhanced Reverse 911 System – The Reverse 911 System is used to notify and inform residents of local events and incidents such as parades, water main breaks, snow emergencies and criminal activities.   The hardware consists of a dedicated computer terminal connected to telephone lines at police headquarters.  The Tarrytown Police Department has entered into an agreement with our service provider, Plant CML, to upgrade the current system.  With the new agreement the department is no longer responsible for maintaining the computer software, the telephone lines or associated costs.  The geo-base of the affected area is selected, the message recorded locally by specially trained Tarrytown Police personnel and sent electronically to Plant CML who has the capability of transmitting a message to all or any of the approximately 20,000 telephone lines in the Village within minutes, similar to an email blast.  The department is also investigating additional capabilities of the system which may be incorporated in the future.  It should be noted that through lengthy negotiations conducted by the police department’s R-911 liaison, Sgt. John Barbelet, we were able to keep the cost of the new system equal to that which was paid in prior years for the older, slower technology.
Trustee Hoyt reported on the following:
  • The Pilgrim Run was a great success.  He thanked all the people for coming out and also the Recreation Council and Recreation Department for all their work.
  • The Tree Lighting Ceremony will be held on Saturday, December 4th, at 5 p.m. at Patriot’s Park.  A visit from Santa will follow.
VILLAGE ADMINISTRATOR’S REPORT  

RiverWalk Park – the southern one-half of the Scenic Hudson RiverWalk Park is scheduled to open this Saturday, November 20th.  The Village will be placing information regarding the plantings on the website so that people who are walking through the park are aware of the type of plantings and the reason why the particular plants were included in the landscape design.

Masons Parking Lot – the Village Engineer reached out to 3 companies to obtain price proposals for companies to perform a pre-demolition asbestos inspection and report on the building that housed the old vacuum repair facility on South Washington Street.  This is the first step in the process of developing the new municipal parking lot off of South Washington Street on property acquired from the Masons.  The time line established for the development of the parking lot by the Village Engineer calls for the completion of the parking lot by the end of March 2011.

Conqueror Hook and Ladder – the bid specification and bid document has been completed and the specification has been provided to 8 manufacturers or manufacturer’s representatives.  Bids are due on December 16, with a non-mandatory pre-bid meeting scheduled for later this week.

Shared Services Study Parks and Recreation – it is anticipated that the report on the shared services/consolidation study involving Parks and Recreation in the Villages of Tarrytown and Sleepy Hollow as well as the athletics and facilities maintenance in the Tarrytowns School District will be completed by the end of the year.  This report is designed to serve as a basis for the three organizations to discuss whether they want to implement the recommendations of the report and if so, how to go about implementing the recommendations.  The study is being funded through a Local Government Efficiency Grant from the State and should it be decided that the three organizations want to move forward with consolidation, there are additional grant funds available for that purpose.

Peddlers and Solicitors – at the last meeting, during the public hearing on the amendment to the Local Law, questions were posed regarding background checks for peddlers and solicitors.  As you may recall, the new law provides for license and identification checks via the New York State Police Information Network, which provides information as to whether there are outstanding, wants, warrants or if the person is a missing person.  The Village Attorney has worked with the Police Chief and has provided information regarding background checks.  The Village can only perform background checks on people who are peddling or soliciting for commercial purposes.  The Village cannot regulate non-commercial speech, which includes religious activities, not-for-profit advocacy and political activity.

Refrigerator Recycling – Con Edison is offering a program where there customers can cash in by recycling their old, second refrigerator, have it removed for free and get $30.  Old refrigerators cost double what new refrigerators cost to operate.  Anyone interested in the program should contact Con Edison at 800-430-9505.

Holiday Food Drive – The Tarrytown Community Opportunity Center is having a Holiday Food Drive.  If you would like to participate, please contact Christen Lanza or Rosanna Martinez at the Community Opportunity Center.  

OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD.  SPEAKERS HAVE FIVE (5) MINUTES BEFORE YIELDING TO THE NEXT SPEAKER; THEN THREE (3) MINUTES FOR ADDITIONAL COMMENTS

Lori Semararo – 205 Martling Avenue, stated the following
  • Has the Board decided to amend the law to require background checks for commercial peddling and soliciting?  Administrator Blau stated that it will be a matter on the next work session agenda.
  • Do you have an update on the video upgrade equipment?  Administrator Blau stated that he met with Michael and George and he will put the equipment list and costs together to present to the Board.
  • Asked for update on the gap analysis.  Administrator Blau stated that he is still receiving information from the departments.  When all the information is received, he will prepare a report for the Board of Trustees.
  • Asked for update on the playground equipment grants.  Administrator Blau stated that he received a memo from our grant writer last week.
  • Do we need to purchase the bucket arm right now or can we wait until prices go down. Administrator Blau stated that even though the bid is over budget, we are significantly below budget in our capital budget for truck equipment.  Therefore, there would not be any additional borrowing required by the Board for the purchase of the bucket arm.
  • Asked about the recent appointment of the Parks and Recreation Advisory Council.  Deputy Mayor Basher stated that if anyone is interested in volunteering for any of the Village’s Committees; submit your request in writing with a copy of your resume to the Village Administrator.
Jim Quinn, 127 West Main Street, stated that he was concerned about the Andre Brook, especially during heavy rains.  He asked if it is checked regularly for pollution and EPA standards. Administrator Blau stated that it is not checked regularly; if a spill occurs, we address it. Mr. Quinn asked if the Andre Brook would be part of the park’s development in the coming year. Administrator Blau stated that the intent is to start the design process now and have the restoration bid for the Andre Brook in March of 2011.

SIDE BY SIDE – TRUST AND AGENCY ACCOUNT

Trustee McGee moved, seconded by Trustee McGovern, and unanimously carried, that the following resolution be approved:  Approved: 5-0

BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown hereby authorizes the transfer of funds from the Trust and Agency Side by Side Account, in the amount of $1,195, to a new Trust and Agency Senior Programs and Equipment Account for the provision of programs or the purchase of equipment to benefit the Tarrytown Seniors.

AWARD OF BID – BUCKET TRUCK ARM

Trustee Zollo moved, seconded by Trustee McGovern, and unanimously carried, that the following resolution be approved:  Approved: 5-0

WHEREAS, on October 8, 2010, one bid was received for the purchase of an Articulating Overcenter Aerial Device (Bucket Truck Arm) to be installed on a  new chassis and cab  purchased from the New York State contract; and

WHEREAS, the bid document  were mailed  to four prospective bidders, three other prospective bidders were contacted by telephone  and the bid was noticed, pursuant to the Tarrytown Procurement Policy, in the newspaper; and

 WHEREAS, only one bid was received from Altec Industries Inc. of Plains, Pennsylvania, in the amount of $84,853.00; and
NOW THEREFORE, BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby award the bid of an Articulating Overcenter Aerial Device (Bucket Truck Arm) to Altec Industries Inc. of Plains, Pennsylvania, per their bid of $84,853.00.

BE IT FURTHER RESOLVED that the Board hereby appropriates an additional $6,352.94 for the purchase of the chassis, cab and articulating overcenter aerial device and approves the use of other Capital Budget equipment funds previously approved by the Board of Trustees for this purchase.
BE IT FURTHER RESOLVED that the Village Administrator is hereby authorized and directed to execute all necessary paperwork associated with this bid award.

LIGHTPATH – TELEPHONE SERVICE AGREEMENT

Trustee McGee moved, seconded by Trustee McGovern, and unanimously carried, that the following resolution be approved:  Approved: 5-0

BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown hereby authorizes and directs the Village Administrator to execute a service agreement with Optimum Lightpath for a new telephone system, which will upgrade the telephone system in all the buildings owned by the Village.

RESOLUTION TO CHANGE THE DATE OF THE NEXT BOARD OF TRUSTEES WORK SESSION

Trustee Zollo moved, seconded by Trustee McGovern, and unanimously carried, that the following resolution be approved:  Approved: 5-0

BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown hereby reschedules the next Board of Trustees Work Session from Wednesday, December 1, 2010 to Tuesday, November 30, 2010.

RESOLUTION TO CHANGE THE DATE OF THE JANUARY 3, 2011, REGULAR MEETING OF THE BOARD OF TRUSTEES

Trustee McGovern moved, seconded by Trustee McGee, and unanimously carried, that the following resolution be approved:  Approved: 5-0

BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown hereby reschedules the January 3, 2011 Board of Trustees meeting to Tuesday, January 4, 2011.

SCHEDULE A PUBLIC HEARING – CHAPTER 258, STORM WATER MANAGEMENT

Trustee Zollo moved, seconded by Trustee McGovern, and unanimously carried, that the following resolution be approved:  Approved: 5-0

BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown does hereby  schedule a Public Hearing for the regular meeting of December 6, 2010 to hear and discuss a proposed amendment to the Code of the Village of Tarrytown, Chapter 258, Storm Water Management to strengthen existing policy and implement new municipal policy relating to storm water runoff and management, to lessen the damage and risk caused by flooding and to minimize the deterioration of water quality and ecological integrity of the Village’s and County’s water resources.  

APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES HELD ON NOVEMBER 1, 2010

Trustee Zollo moved, seconded by Trustee McGee, that the following be approved.  Motion carried, all voting “aye” with the exception of Trustee McGovern who abstained. Approved: 4-0-1

BE IT RESOLVED that the Board of Trustees of the Village of Tarrytown hereby approves the minutes of the regular meeting of the Board of Trustees held on November 1, 2010 as submitted by the Village Clerk.

APPROVAL OF AUDITED VOUCHERS NO. 001643 THROUGH NO. 001779

Trustee Zollo moved, seconded by Trustee McGovern, and unanimously carried, that the following resolution be approved:  Approved: 5-0

BE IT RESOLVED the Board of Trustees hereby approves the Audited Vouchers No. 001643 through No. 001779 is hereby ordered paid in the following amounts as amended:

General                 $          110,306.90
Water                               114,385.05
Capital                                 7,542.50
Library                             4,862.75
Trust & Agency                                   7,008.79_
 Total                                           $ 244,105.99

        The Board was polled all voting “aye” with the exception of Trustee McGee who abstained from Voucher Numbers 001668, 001669, and 001769 and Trustee Hoyt who abstained from Voucher Number 001778.  Motion carried.  5-0

        Deputy Mayor Basher wished Kevin Plunkett a Happy Birthday and the Board wished everyone a Happy Thanksgiving.

ADJOURNMENT

Trustee Zollo moved, seconded by Trustee McGovern, and unanimously carried, that the meeting be adjourned at 8:30 p.m.



Carol A. Booth
Village Clerk