ࡱ> fhe bjbj ("[[[[[o oh^[[[[[wv[[3wnp4_yP 0y33>[qooDoo !:   Sutton School Building Committee Regular Scheduled Mtg., Wednesday, 11/3/10, 7:00 PM Town Hall Mtg. Rm. Present: K. Stuart, R. Raymond, J. Smith, W. Mead, T. Harrison, D. Davis, M. Roach, T. Friend, M. Bailey, M. Hopkins, R. Weaver. Absent: G. Coulter, M. Jerz Guests: V. Dube (Flansburgh Assoc.), Duncan McClelland (Flansburgh Assoc.) J. Winikur (SBS), Alan Minkus (SBS), Dan Norman (Crosby, Schlessinger, Smallridge) Open for public comment. None given. Introduction of new member Mr. Martin Hopkins OPM Jon Winikur opened meeting with general update on status of design. Design development process is complete and we are now into construction document development. By December we should be at 60% of construction document development. The estimating of the construction documents due in January. Duncan McClelland introduces Dan Norman to review overall site plan. Dan presented parking and access plan for the site. The roadway behind the building provides a loop around the fire pond per the fire chief. There is a 12 foot roadway from pedestrian drop off to the back of the building under the connector walk. Athletic fields-plan is to relocate the softball field to the little league field and to relocate the baseball field to the softball field. Discussion on relocation of baseball field and concern over foul balls being hit into traffic on Boston Rd. Jon Winikur stated he would study flipping home plate with the outfield being placed along the edge of Boston Road. We agreed to reexamine in December. Discussion on Courtyard design- there were a couple of design concepts for the courtyard presented to the committee. General thoughts of the committee are that the space should be available for outdoor use by classrooms, lunch time dining, and use for Auditorium events, i.e., intermission. The committee discussed shading, seating and plantings. General consensus on use of boulders for seating, possible seat wall and some tables with chairs. Shade options include: tables with umbrellas, removable shade structures. Committee had concerns with fixed shade structures. Dan agreed to share a shading analysis of the courtyard. We agreed to continue discussion at next meeting. Update on MA CHPS: Duncan issued the responsibility matrix and explained the points system to obtain maximum 2% point increase on our reimbursement. To obtain CHPS designation we must have 34 points minimum. To get a buffer we are pursuing 45 points. PV system would add 2 points to our score. Still a work in progress but on track. Subcommittee update Prequalification subcommittee: Four member committee consisting of Glenn Coulter, John Couture, Flansburgh rep, and Alan Minkus (SBS). Prequalification of General contractors is required in MGL Ch 149 for any project over $10 million in cost. Finance Subcommittee: Wendy - we are beginning to discuss add alternates but nothing to report. Internal Design Committee: Getting together soon. Coordination update: Alan Minkus led discussion on equipment storage and use plan during construction. SBS is meeting with the superintendent and staff to discuss phasing and moving plan. Will be disruptive but working with teachers and staff to minimize impact. Estimating 16-17 modular classrooms that are 900 square feet each, with interconnecting corridors. Old Business- discussion on gym floor dead spots. It has been determined that the floor we have is a high premium floor that is only 20 years old. We had consultants look at the floor and walk it with Roger Raymond. It was the feeling of the consultant that replacing the floor would result in a lesser premium floor. We will refinish the existing floor but not replace. (Note: The estimated cost for replacement is $200,000.00.) Back to Approval of minutes. Motion to approve minutes of 9/29/10 made by Jim Smith, second by Tim Harrison. Vote: 10-0-2 Motion to adjourn made by Ken Stuart, second by Ted Friend. Motion passes unanimously The next meeting is scheduled for Wednesday, Dec. 1st, 2010, 7:00 PM. 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