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Town Of Sutton Board of Selectmen |
Meeting Minutes
Minutes Accepted and filed with the Town Clerk on 8/1/2017 by a vote of 4-0
Selectman Plante absent 8/1/17
7:00p.m. – July 25, 2017
Sutton Town Hall, Selectmen’s Meeting Room
Members in Attendance:
Chairman Jesse Limanek, Vice Chair John Hebert, Clerk David Hall and Selectmen Michael Kenney & Raymond Plante
Town Administrator James Smith & Deb Jacques, secretary
Chairman Limanek calls the meeting to order at 7:00pm followed by the Pledge of Allegiance.
Public Forum: N/A
Selectman Hall motions to accept as presented the July 11, 2017 meeting minutes, Vice Chair Hebert seconds passes 5-0
Library Trustees update on library project (PowerPoint): present is Lisa Kane, Library Trustee and Betsy Perry Rajotte, Library Director. Lisa Kane begins by saying they are grateful for all that have been involved in this project thus far. Lisa states that out of 33 communities applying, Sutton is one of 9 that has received a provisional grant award in the amount of $4,979,584. This amount is 45-50% of the eligible cost of the library project. Grants for these projects are only available every 10 years. The library plans to achieve the U.S. Green Building Councils LEED certification which would result in an additional $174,285. Lisa reviews the proposed site at Shaw Farm with the designed building being 17,140 square feet. The Wisconsin standards were used to design this new library. The estimated municipal cost for this
would be $4,780,047. which would be a debt exclusion override. A capital campaign has been started to help fund this project. The town must show matching funds by January 12th. Lisa states this would be an investment in the community. Selectman Hall asks what the fundraising underway currently would be used for, Lisa states to offset the municipal expenditure. Vice Chair Hebert says in the past there was an issue with the electricity from Putnam Hill Road to Shaw Farm, has this been addressed. TA Smith replies NGrid would have to address that as well as the engineer of the project. Selectman Hall begins by saying to get state approval is a culmination of a lot of hard work. Dave goes on to question the towns cost, $4.78 million plus $1.2 million for furniture. Lisa Kane confirms that is the cost. Selectman Hall goes on to say this will be up to the residents to weigh in and vote, the timing could be better, we have completed the school project and have the
Police station project beginning. Selectman Kenney thanks them for the work they have put into this and says it is up to the voters now. Mike asks if the cost comes in lower, would the state kick in the same amount meaning less for the Town of Sutton to cover. Lisa responds we can’t make changes, this is to be built to standard at the moderate level. Selectman Plante says you can see the strong focus on this project but there is concern about adding to the burden with the other projects (school/police). Ray goes on to ask if the staffing needs would change Lisa Kane replies at this time staffing is adequate, maybe someday. Selectman Plante asks the size difference between the Millbury library and the proposed new library, Lisa replies Millbury is around 16,000 sq. ft. Ray states are we keeping up with the times or are we putting up a building and not keeping up with the times. Lisa Kane responds that the library is the community’s living room, everyone gets the
knowledge they need. Betsy Perry Rajotte says there are a lot of people that do not have internet access or tablets so they come to the library to use theirs. Chairman Limanek begins by saying they are effective advocates for the project. Jesse asks the square footage of the current library. Lisa replies 2100 sq. ft. Chairman Limanek replies the proposed library is 8X that size, do we need that size? Lisa replies yes the new size meets the needs of the town. The current size does not provide space to do activities and the new site would have a 100 seat meeting room. Chairman Limanek suggests the school or the town hall may be used for meetings as well. Jesse asks about the Wisconsin standards used and if is an artificial standard as we see a decline in the population. Lisa Kane replies the general population is more predictable, a library is designed around the whole population. Jesse states again, it is 8X the current size, Lisa responds it is unfair to say 8X we should be
saying it is ridiculously undersized. The BOS all thank Lisa and Betsy for coming before them tonight.
New board appointments: present is Andrew DeWolfe of 26 Horne Drive, Andrew has requested appointment to the Conservation Commission. Andrew recently went through a permitting process with Conservation and feels he can help the board as well as applicants to streamline the process. Andrew is self-employed in the auto business. The BOS all thank Andrew for volunteering his time. Selectman Plante questions what the biggest impact he can bring to the table, Andrew replies no changes maybe just modifications with the permitting process so the applicant has a better understanding of what the Conservation Commission is looking for. Also before the BOS tonight is Dan Petrelli moving from an associate ZBA member to a voting member, Genevieve DeHaan and Wally Baker moving from alternates on COA to voting members and Paul
Maynard being appointed as an alternate to the COA. Selectman Hall motions to appoint Andrew DeWolfe to the Conservation Commission with a term to expire 6/2020; further move a motion to move Daniel Petrelli of the Zoning Board from Associate member to voting member with a term to expire 6/2019; further move a motion to move Genevieve DeHaan and Wally Baker from alternate members on Council on Aging to voting members with a term to expire 6/2018; and a motion to appoint Paul Maynard as an alternate to the Council on Aging with a term to expire 6/2020, Selectman Hebert seconds passes 5-0
Amended agenda: Easement with NGrid for cell tower on Town Farm Road: TA Smith received a request from Jon Arthur (Wireless Edge) for this easement to be signed by the BOS. It allows NGrid to lay underground wires for electricity to bring electricity for the cell tower. The BOS all are in agreement this just gives the legal right to do the work. Vice Chair Hebert motions to approve the utility easement request from NGrid to lay the necessary wires & cables for the cell tower installation at 154 Town Farm Road (shown as Parcel A in Worcester Registry of Deeds in Plan Book 881, Plan 77) Selectman Plante seconds passes 5-0
TA Update:
- Road repair- paving on Central Tpk. from Uxbridge Road to Mendon Road, Old Providence Road, Welsh Road, and Eight Lots road from Boston to W. Sutton recently took place. A small section on Boston Road by the Animal Hosp. was touched up with overlay
- Lake Singletary treatment: will be chemically treated to control growth & nuisance aquatic vegetation on Thursday, July 27 2017. The beach at Marion’s Camp & swim lessons are cancelled for the day. The beach will reopen on Friday July 28 for regular hours.
- Boiler Project for the ELC: bids are due August 3rd.
- Goddard Lodge Rehab opening Wednesday July 26, @ 11:30
Selectman announcements/Correspondence/Round table
- Selectman Kenney asks if there is any word on recent interviews and hiring for the 3 officer positions and he has heard there could be a 4th opening. TA Smith replies possibly a 4th, the interviews held were not great but there are two academy’s getting out soon which would mean new candidates to interview.
- Selectman Plante expresses his thanks to the Sutton Police Dept. and Officer Jacques for an incident that took place on his property. Sutton Police & Fire do a great job helping residents.
- Chairman Limanek attended Waters Farm Italian Dinner, it was very well attended. Jesse reads the list of needs for the Sutton Food Pantry.
Vice Chair Hebert motions to adjourn, Selectman Kenney seconds passes 5-0
Meeting adjourned 8:35 pm
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