Board of Commissioners Meeting
October 31, 2013
Sunapee Town Offices
PRESENT: Theodore Gallup- Chairman, Charles Smith, Kenneth Meyer, Peter Hill, David Cain, Kurt Markarian, Paul Manson, Tina Helm, Kim Hallquist.
Also present: Holly Leonard, David Bailey, Aaron Cartier.
The Chairman called the meeting to order at 5:34 p.m.
Wastewater Treatment Highlights: Dave B. reported that the roof is on the new building and that it is being shingled. He reported that the plant has been running pretty well this last month and that some of the clarifier work has been completed on the second clarifier. Dave B. stated that next week the contractors will be working on the sludge holding tank and that this means that it will need to be emptied for this work to happen. The empty ditch will be used to store some of the sludge while this is happening and there could be some odor issues with this type of change at the plant. Dave B. reported that paving will be going on the week after next and that a lot of work has been getting done on the upgrade. There was some discussion regarding the chemical sheds and the
lab trailer as well as the extra clarifier work that needs to be done.
Penta Corp Pay Requisition #16: The Chairman presented the pay requisition in the amount of $365647.90. David C. made a motion accept the pay requisition and have the Chairman sign it, seconded by Kenneth M., voted unanimously in the affirmative, so declared by the Chairman.
2014 Proposed Wastewater Treatment Plant Budget: After some discussion regarding when the upgrade project would be completed and the anticipated change in O & M expenses after completion, the Commission decided to present the budget as printed, for vote at Town Meeting.
New London Departed at 6:10 p.m.
Forms for Signing:
September 26, 2013 Meeting Minutes: David C. made a motion to accept the minutes of September 26th as written, seconded by Paul M., after some discussion regarding the steel tank on Harbor Hill and what the cleaning and inspection had shown, voted unanimously in the affirmative, so declared by the Chairman.
September Sewer Purchase Journal: Kenneth M. made a motion to accept the Sewer Department Purchase Journal as written, seconded by David C., voted 6 in favor, 1 abstained, the motion passes in the majority, so declared by the Chairman.
August and September Treatment Plant Upgrade Check Register: David C. made a motion to accept the register as presented, seconded by Kurt M., voted unanimously in the affirmative, so declared by the Chairman.
September Water Purchase Journal: David C. made a motion to accept the Water Purchase Journal as written, seconded by Kurt M., voted unanimously in the affirmative, so declared by the Chairman.
2nd Billing Warrants 2013: David C. made a motion to accept the sewer rents and bond fees and water rents and bond fees warrants as revised, seconded by Kenneth M., voted unanimously in the affirmative, so declared by the Chairman.
Water Treatment Highlights: There was much discussion regarding mixing and the different types of equipment to maintain adequate mixing as well as how to repair the damage that was noted during the inspection of the steel tank. Dave B. reported that the hydrants had been flushed and that all summer water is shut down. Dave B. explained that some work had been completed on the dam last month and that the gate had been repaired. Dave B. introduced Aaron Cartier as his second in command and stated that Aaron C. had been in charge of the repair to the gate and had done a superb job. Theodore G. questioned if the trash rack had also been repaired. Dave B. stated that he still needs to get more quotes on the rebuilding of the rack. Dave B. reported that Charles H. of CLD has been
attending meetings with some of the state representatives regarding permitting for the intake repair/replacement, and that CLD has done some mapping of the pipes and had taken advantage of the river being drained to work on putting together a plan for the intake repair/replacement. There was some discussion regarding putting a camera in the pipe to see what the existing pipe is like that goes through the dam area.
Old & New Business:
Proposed Warrant Article: Dave B. stated that the warrant article for $65,000 for a new one ton is based on several quotes received and that the choice had been for a stainless steel bed. There was some discussion regarding the quotes and what they include. Charles S. stated that the water & sewer department funds can be used for either department. There was some discussion regarding the separate accounts and why they are held separately. Theodore G. stated that it may need to be worded that 50% of the amount come from water funds and 50% from sewer funds. Charles S. would split it 3 ways from water, collection and plant. There was some discussion regarding where the funds would come from. David C. made a motion to accept the article for the new truck as written, seconded by Peter H., voted
unanimously in the affirmative, so declared by the Chairman.
2014 Budgets: Collection Budget: David C. made a motion to accept the collection budget as presented, seconded by Peter H., after some discussion regarding heating fuel, voted unanimously in the affirmative, so declared by the Chairman.
Water Budget: There was some discussion regarding heating fuel, what is using so much propane and how installing an on demand water heater may remedy the issue. Kurt M. made a motion to accept the water budget as presented, seconded by Peter H., voted unanimously in the affirmative, so declared by the Chairman.
Perkins Pond: Dave B. reported that there will be a preconstruction meeting November 12th at the Town Offices at 1:00 and there will be a neighborhood meeting that same day at 6:00 at Safety Services. Dave B. stated that a representative of Brown Industrial has met with several property owners and that they are willing to work out some storage and staging areas with the contractor. Theodore g. questioned when the Town would be handing the project over to the Commission. Dave B. would suggest meeting with the Selectmen to see when the project would be turned over to them. There was some discussion regarding the resident engineer for the project. Charles S. questioned how deep the sewer lines in the roads would be because the Town may have plans of changing some of the road elevations around the
pond. Dave B. stated they will be a minimum of 5 feet deep. There was some discussion regarding changing the roads in the area. Dave B. stated that the contractor is planning to start on Mary’s Road and Melody Lane.
David C. stated that he had attended a training session and thinks that quarterly billings would make detecting leaks more timely and help homeowners budget the costs more effectively. There was some discussion regarding billing more often and revisiting the idea when setting the rates for next year.
7:18 p.m. Kurt M. made a motion to adjourn, seconded by David C., voted unanimously in the affirmative, so declared by the Chairman.
Submitted by Holly Leonard.
Approved by the Water & Sewer Commission this ______ day of __________________, 2013.
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Theodore Gallup Kurt Markarian
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David Cain Peter Hill
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Kenneth Meyer Charles Smith
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Paul Manson
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