New London/Sunapee Water & Sewer Commission Joint Quarterly Meeting
January 31, 2013
Sunapee Town Offices
PRESENT: Theodore Gallup-Chairman, Charles Smith, Peter Hill, Kenneth Meyer, Paul Manson, Kurt Markarian.
Also present: Holly Leonard, David Bailey, Kimberly Hallquist-New London Town Administrator, Tina Helm, Janet Kidder, Peter Bianchi, Neil Cheseldine.
The Chairman called the meeting to order at 5:35 p.m.
Wastewater Treatment Plant Highlights:
Dave B. reported that there had been some broken pipes at the plant during the construction due to some ledge that was encountered unexpectedly. Dave B. explained which pipes were broken and what they are for. Dave B. reported that the plant is running fairly well and that a spot inspection had been done by DES recently. Dave B. stated that there were a few issues that will be deficiencies from the inspection and what those were due to.
Penta pay Requisition # 7: Neil C. presented the pay requisition for $215,428.84 from Penta Corp. to the Chairman. There was some discussion regarding how much the contractor has been paid to date. Paul M. made a motion to accept the December pay request, seconded by Kenneth M., voted New London in favor, and Sunapee in favor, so declared by the Chairman. The Pay Requisition was signed by the Chairman.
Perkins Pond: Dave B. reported that the Perkins Pond Sewer Project being engineered by Underwood Engineers has an issue that comes into play with the Upgrade Project. Dave B. thinks that a gravity line should be put in where the force main coming from Wendell is currently and he would propose that Penta Corp. install another line for the Perkins Pond Project while doing the work for the upgrade. This work would involve approximately 270 feet of pipe and a manhole to be installed that the Perkins Pond Line can attach to when it is done. Dave B. stated that Penta is going to do a bid on performing this work. There was some discussion regarding the Perkins Pond Sewer Project, timing and financing. Neil C. stated that a decision needs to be made to perhaps get rid of some
section of the force main and install a new gravity line in the same trench. There was some discussion regarding the funds for the Perkins Pond Project and that the extra expenses be paid out of those, keeping it separate from the Wastetwater Treatment Plant Upgrade expenses.
New London Upgrade Expenses:
Kim H. stated that New London is requesting that Underwood bills be considered as part of the project costs as well as the interest fees from New London’s design of the upgrade loan. Theodore G. and Paul M. stated that New London had hired Underwood to oversee Wright-Pierce and that these costs were not part of what the two towns had agreed to share. There was some discussion as to locating the minutes where this had been discussed, Holly L. will look back to find the minutes from that time. There was some discussion regarding the interest from New London’s Lake Sunapee Bank loan. Sunapee would like to investigate why the interest charges were so high and decide how to deal with these costs after investigating them.
Charles S. stated that reviewing the last meetings minutes, Dave B. had stated that Neil C. was looking into the type of anchors mentioned by Paul M. for the extra concrete for the dampeners on the rotors. Charles S. questioned if New London was aware that this extra cost would be an approximately $50,000 change order. Neil C. explained the need for the extra concrete and why it was necessary, and that Wright-Pierce has explored the option that Paul M. had suggested as well as other options. Neil C. stated that with the other option that would be utilized the change order would be much less than the original $47,000 that had been quoted by Penta Corp. There was some discussion regarding this being an item that the engineers had missed on their original drawings and other change orders that had come up
already. Neil C. stated that he is sure that extra ledge will be another up charge change order but that there will be some items that go over the anticipated amounts as well as items that come in under to even some of this out. There was much discussion regarding the misses in the engineering and other change orders that may come along during the project.
Charles S. questioned if everyone was aware of what the Intertown agreement states as far as voting at meetings goes with each Town being able to cast one vote only.
New London departed at 6:30 p.m.
Submitted by Holly Leonard.
Approved by the Water & Sewer Commission and New London Selectmen
this ______ day of __________________, 2013.
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Theodore Gallup-Chairman Kurt Markarian
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David Cain Peter Hill
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Charles Smith Kenneth Meyer
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Paul Manson Tina Helm
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Peter Bianchi Janet Kidder
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