Board of Commissioners Meeting
March 29, 2012
Sunapee Town Offices
PRESENT: Theodore Gallup-Chairman, David Cain, Kurt Markarian, Charles Smith, Peter Hill, Kenneth Meyer, Paul Manson.
Also present: Holly Leonard, David Bailey, Van Webb.
The Chairman called the meeting to order at 5:30 p.m.
Election of Officers: Kenneth M. nominated Theodore G. for Chairman, seconded by Paul M., voted unanimously in favor, so declared by the Chairman.
Paul M. nominated Peter H. for Vice-Chairman, seconded by Kurt M., voted unanimously in favor, so declared by the Chairman.
Town Forest: The Chairman invited Van W. to join the table for discussion of the Wastewater Treatment Plant being in Town Forest. Van W. brought a map showing the Town Forests and explained the areas that had been voted on in 2001 or 2002 which included the Treatment Plant lot. Van W. showed the inventory map and explained that the Treatment Plant area is considered an important wildlife corridor area. There was some discussion regarding the possible need for expansion at the Treatment Plant in the future and if a portion of the parcel should be taken out of Town Forest. There was some discussion regarding the proposed easement from Article 18 of this year’s ballot, and regarding who owns the property in question that would benefit from this easement. Van W. stated that the
footprint of the Treatment Plant is not included in the area that the Conservation Commission would consider being Town Forest area and that the current upgrade within the existing footprint needs no extra permission in order to proceed. There was some discussion regarding the plant and future needs of the Town that may benefit from more land in the area being placed in Conservation.
Forms for Signing:
February 23, 2012 Meeting Minutes: David C. made a motion to accept the February 23, 2012 meeting minutes, seconded by Kenneth M., voted unanimously in the affirmative, so declared by the Chairman.
February 2012 Sewer Purchase Journal: David C. made a motion to accept the February Sewer purchase journal, seconded by Kurt M., after some discussion regarding the alternator for the plow truck, voted 6 in favor, 1 abstained, passes in the majority, so declared by the Chairman.
February 2012 Water Purchase Journal: Kenneth M. made a motion to accept the Water Purchase journal, seconded by David C., after more discussion regarding the alternator, voted unanimously in the affirmative, so declared by the Chairman.
Wastewater Treatment Plant Highlights:
Dave B. gave a synopsis of the deficiencies from the end of February inspection and his letter of response to those.
Dave B. reported that he has a class set up for June 7th at 8:00 a.m. where there will be a sewer line pigging demonstration on Birch Point Rd. There was some discussion regarding the process and results of this procedure.
Dave B. reported that not having as built maps will become a deficiency for the water department in the near future, and that he has been in touch with Colby Sawyer to perhaps get a college student to get some GPS mapping information.
- Wastewater Treatment Plant Upgrade:
Charles S. questioned the progress of the plans for the upgrade. Dave B. reported that Neil C. does have the final plans and that the Intertown Agreement and Bond Counsel opinion are the last things to procure before going to bid.
- Intertown Agreement Revisions: Charles S. questioned the section regarding New London’s Facilities in Sunapee on page 3 and why this old language was being used in the new revision. There was some discussion regarding not needing to change this wording at the current time. There was some discussion regarding BOD’s and how these numbers are arrived at. There was much discussion regarding the BOD testing and how loading affects the treatment plant. Charles S. questioned what RSA 149-I was.
- Old & New Business:
Dave B. reported that there will be special meeting the week of April 16th with the Selectmen to discuss the interim financing and hopefully finalize the Intertown Agreement revisions.
Perkins Pond: Holly L. reported that Donna N. had received word from Underwood Engineers that they are looking at going to bid for the Perkins Pond project in the fall. There was some discussion regarding the different funding options for the project.
Intertown Agreement: There was some discussion regarding the wording from Section B #3 of the agreement. It was decided to add the wording “as may be amended from time to time” if all counsels agree that this may be prudent.
Construction Engineering Contract: Charles S. questioned the new contract from Wright-Pierce and the amount that it was for. There was some discussion regarding the different phases of the project and the cost of the engineering.
- Water Treatment Highlights: Dave B. reported that he had received some quotes for the pipe, fittings and use of a fusion machine to replace the intake pipe and that all together without and labor the cost was around $50,000. Dave B. stated that he thinks that the pipe can be fused from the dam to the intake and then from the dam to River Rd. pump station. There was some discussion regarding what would be done with the old pipe and needing State approval for the project.
Dave B. reported that another filter has been cleaned and that he intends to start filling the concrete tank next week to have it on line for hydrant flushing the third week in April. Dave B. reported that the third filter would be cleaned after that in anticipation of a warm dry summer.
Dave B. reported that he is still having Lead issues and that he is working on keeping the Ph up to alleviate these.
Dave B. reported that he needs three mag meters for Harbor Hill at a cost of $3,611.60 each plus the installation cost. Charles S. made a motion to have the Superintendent purchase the meters needed at a cost of up to $15,000 total, seconded by Kurt M., after some discussion regarding timing of the installation and viable alternatives to this type of meter, voted unanimously in favor, so declared by the Chairman.
Dave B. reported that the Blazer is on its way out.
Dave B. reported that he is meeting with the insurance/maintenance person regarding taking care of cleaning and maintaining the water storage tanks. There was some discussion regarding this person’s proposal and what it involves.
- Superintendent’s Review: Peter H. made a motion to enter non-public session pursuant to RSA 91-A3 paragraph 2 section a, seconded by Paul M., polled unanimously in the affirmative, so declared by the Chairman. The Commission entered non-public session at 7:22 p.m.
The Commission performed the Superintendents Review while in non-public session.
7:47 The Commission returned to public session.
7:48 p.m. Paul M. made a motion to adjourn, seconded by Peter H., voted unanimously in the affirmative, so declared by the Chairman.
Submitted by Holly Leonard.
Approved by the Water & Sewer Commission this ______ day of __________________, 2012.
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Theodore Gallup-Chairman Kurt Markarian
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David Cain Peter Hill
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Kenneth Meyer Charles Smith
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Paul Manson
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