New London/Sunapee Joint Meeting
January 26, 2012
Sunapee Town Offices
PRESENT: Theodore Gallup-Chairman, David Cain, Charles Smith, Peter Hill, David Montambeault, Kenneth Meyer, Paul Manson.
Also present: Holly Leonard, David Bailey, Tina Helm, Mark Kaplan, Peter Bianchi, Neil Cheseldine, Kimberly Hallquist.
The Chairman called the meeting to order at 5:30 p.m.
October 27, 2011 Joint Meeting Minutes: Mark K. made a motion to accept the minutes, seconded by Peter B., New London voted in favor of the minutes, Sunapee voted in favor of the minutes, so declared by the Chairman.
Wastewater Treatment Highlights: Dave B. reported that everything at the plant is running fairly well with the exception of the mechanical failure of one of the rotors. There was some discussion regarding the upgrade and if these types of issues would persist. Neil C. stated that the new rotors would have provisions to prevent freezing issues.
Wright-Pierce Contract Amendment #2:
Neil C. stated that he is waiting to hear from USDA on their approval of the contract amendment. Neil C. gave some information on what is holding up the approval of the contrat amendment with RD and DES. There was some discussion regarding where the funding monies are coming from and the requirements of utilizing these funding sources. David M. pointed out that the original design engineering contract was only for that purpose and that there may be a need to get the Town voter’s approval if this changes.
Intertown Agreement:
Theodore G. pointed out a grammatical error in the draft agreement and Neil C. discussed some of his proposed changes to the agreement. It was decided that the proposed changes will be given to Holly L. for revision and then it will be submitted to USDA prior to submittal to Town Counsels for comments. Neil C. went over all of his suggested changes to the draft agreement.
Construction Period Financing: There was some discussion regarding the difficulties with the interim financing between the two towns. Neil C. stated that the SRF funding interest rate is at 1% and he thinks that banks are running around 2%. There was some discussion regarding how the payment of invoices would happen. Neil C. pointed out that bond counsel needs to be involved in this process with Sunapee. There was some discussion regarding the interest accrued during the construction phase and who will be responsible for it.
Perkins Pond Sewer: Theodore G. stated that Sunapee just wanted New London to be aware that the project to sewer Perkins Pond was going to be on the warrant for March voting. There was some discussion regarding the remaining capacity of the plant and how this project may affect it.
New London departed at 6:28 p.m.
Submitted by Holly Leonard.
Approved by the Water & Sewer Commission this ______ day of __________________, 2012.
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Theodore Gallup-Chairman David Montambeault
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David Cain Peter Hill
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Charles Smith Kenneth Meyer
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Paul Manson Tina Helm
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Peter Bianchi Mark Kaplan
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