Board of Commissioners Meeting
October 28, 2010
Sunapee Town Offices
PRESENT: Theodore Gallup-Chairman, David Cain, Paul Manson, Peter Hill, David Montambeault, Christopher Leonard, Kurt Markarian.
Also present: Holly Leonard, David Bailey, Tina Helm, Peter Bianchi, Mark Kaplan, Jessie Levine, Richard Lee, Neil Cheseldine, Charles Smith, Keith Morin, Dan Warren.
The Chairman called the meeting to order at 5:34 p.m.
New London/Sunapee Joint Meeting:
September 30, 2010 Joint Meeting Minutes: Mark K. made a motion to accept the minutes as presented, seconded by David M., voted unanimously in favor, so declared by the Chairman.
Wastewater Treatment Highlights: Dave B. reported that everything is running well at the plant and that they have buried the PAC line to hopefully prevent freezing. Dave B. is going to try running both ditches for the winter, hoping that there will be no freezing issues. Dave B. reported that there is a seal leaking on one of the rotor motors and that it needs addressing.
Wastewater Treatment Plant Upgrade: Neil C. stated that they are progressing through the preliminary design but that it is not complete yet as they are waiting for some equipment quotes. There was much discussion regarding a subcommittee and if the project should be done in phases or as a whole. Tina H. stated that the feelings they are receiving from New London Residents is that the project needs to be done and that it should be done now. Theodore G. thinks that Sunapee is ready to go for the entire project, as it should be started now. David M. presented that Sunapee should present two articles, one smaller project contingent on not passing an article for the entire project. There was some discussion regarding what items Dave B. would like to see upgraded most and having the subcommittee meet
with him after the preliminary design is complete to discuss the most urgent items in the upgrade. There was some discussion regarding the impact on Sunapee user fees and what grant funding may be available at this point. It was decided to draft warrant articles for the 8 million dollar project in entirety.
2011 Proposed Wastewater Treatment Plant Budget: Mark K. questioned the chemical line item and why the large increase. Dave B. stated that the use of magnesium hydroxide for Ph control has added to the expense as well as increases in chemical costs overall. After some discussion regarding the plant budget all agreed to present it as printed. David M. made a motion to approve the proposed Treatment Plant Budget as presented, seconded by Kurt M., voted unanimously in the affirmative, so declared by the Chairman.
New London Departed at 6:40 p.m.
The Chairman addressed Keith Morin from Quality Water Products and invited him to join the table. Keith M. joined the table and stated that he had given Dave B. a quote for several different options of rehabbing the concrete tank. Keith M. stated that the product they use will never corrode and will not need any maintenance. He explained the product to the commission and stated that sandblasting the concrete will cause more damage to the concrete than it will do good. Keith M. stated that they use 4000 psi water to spray off any degraded material on the inside of the tank before applying their product. Dan Warren arrived and joined the table. He passed out some pamphlets and gave a presentation on the product that they propose to use to coat the tank.
Forms for Signing:
September 30, 2010 Meeting Minutes: David M. made a motion to accept the meeting minutes as printed, seconded by Kurt M., voted unanimously in favor, so declared by the Chairman.
September 2010 Sewer Purchase Journal: David M. made a motion to accept the sewer purchase journal as presented, seconded by Kurt M., after some discussion regarding S & N Aeroflow and Cheever Tire, voted unanimously in favor, so declared by the Chairman.
September 2010 Water Purchase Journal: Kurt M. made a motion to accept the water purchase journal as written, seconded by David M., voted unanimously in favor, so declared by the Chairman.
Second Billing Warrants 2010: Holly L. presented that the warrant amounts had changed some since the packets were sent out and stated the new amounts. David M. made a motion to approve the Water & Sewer Billing Warrants as corrected, seconded by Kurt M., voted unanimously in favor, so declared by the Chairman.
Water Treatment Highlights: Dave B. stated that the turbine is not running because he needs to fix a coupling that is making a lot of noise. There was some discussion regarding weather it is worth utilizing the turbine or not. Dave B. stated that hydrants are being flushed during the night this week. Dave B. reported that he had re-sampled for lead and copper and that the results of this second round had come out fine.
Dave B. stated that DBU had presented him with some prices for boring a new intake line and that it would be a total of $143,300 for 300 feet.
Old & New Business:
The Commission reviewed and e-mail from counsel regarding the R11S abatement issue. There was some discussion regarding the letter and counsel’s opinion in the matter. David M. stated that a letter to the homeowners should be drafted stating legal counsel’s opinion that the abatement can not be granted due to the fact that the Ordinance only allows for abatements in the event of non use of water for an entire year.
Dave B. reported that Mr. Barrett who had an issue with his sewer pump earlier this year had just put in a new e-one pump and would like relief from the Commission for installation of the new pump. There was some discussion regarding the need for him to come before the Commission in order to discuss this.
2011 Proposed Budgets: David M. made a motion to accept the proposed Collection budget for 2011 as presented, seconded by Kurt M., after some discussion regarding the budget, voted unanimously in favor, so declared by the Chairman.
David M. made a motion to accept the Water Department budget for 2011 as printed, seconded by Peter H., after some discussion regarding installing new lines in town, voted unanimously in favor, so declared by the Chairman.
Mutual Aid Proposal: The Commission was in agreement that Sunapee should join the NH mutual aid program.
8:55 p.m. Paul M. made a motion to adjourn, seconded by Kurt M., voted unanimously in the affirmative, so declared by the Chairman.
Submitted by Holly Leonard.
Approved by the Water & Sewer Commission this ______ day of __________________, 2010.
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Theodore Gallup-Chairman David Montambeault
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David Cain Peter Hill
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Kurt Markarian Christopher Leonard
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Paul Manson
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