New London/Sunapee Joint Quarterly Meeting
July 30, 2009
Sunapee Town Offices
PRESENT: Theodore Gallup – Chairman, Charles Smith, Paul Manson, Christopher Leonard, Kurt Markarian.
ABSENT: David Montambeault, David Cain.
Also present: Holly Leonard, David Bailey, Tina Helm, Mark Kaplan, Larry Ballin, Richard Lee, Neil Cheseldine.
The Chairman called the meeting to order at 5:38 p.m.
April 30, 2009 Meeting Minutes: Larry B. made a motion to approve the minutes, seconded by Charles S., after some discussion regarding the Wright-Pierce contract and the inspection of the ditches, New London voted in favor, Sunapee voted in favor, so declared by the Chairman.
Wright-Pierce Proposed Contract: Mark K. made a motion to approve the proposed contract as presented, seconded by Christopher L., Neil C. passed the proposed contract to anyone who did not have one. Theodore G. questioned if doing the preliminary design would increase the total cost of the full design. Neil C. stated that it would not increase the full design cost. There was some discussion regarding the funding ramifications of not doing the complete design to bidding. Neil C. stated that DES would not commit any funds until there is a construction contract in place, but that RDA would commit funding prior to the construction contract. Neil C. stated that this would most likely require a special Town meeting vote to accept the funding and the full design and
construction contract but that the preliminary design would put together better figures to present to the voters at that point. There was some discussion regarding the approved warrant articles in each Town. There was much discussion regarding how long the engineering design would be valid for and if it may need to be reworked if the voters do not approve the construction right away. Charles S. questioned what the contract states will be done. Neil C. stated that this contract is only for the preliminary design report that will include some drawings that would provide information to help with the finalized design. Mark K. explained how the preliminary design would help get closer to the final design.
Charles S. questioned if the cost of the preliminary design could be decreased. Neil C. stated that with doing the proposed preliminary design would get the boards a much more accurate idea of the final cost of the entire upgrade project. There was some discussion regarding what had been voted on by the Town’s people and decided on between the Commission and the New London Selectmen.
Mark K. stated that he is satisfied with proceeding with the $185,000 proposed contract.
Tina H. asked Neil C. what he thought would be available for funding the project. Neil C. stated that there is a very good chance for funding through RDA but the situation with the two towns may impact the percentage of funding available.
Larry B. moved the question, seconded by Paul M., New London voted in favor of the motion to move forward with the contract as presented, Sunapee voted in favor of the motion, so declared by the Chairman.
New London/Sunapee Rates:
There was some discussion regarding the meeting between Jessie L., Richard L., David B., and Holly L, that had prompted the memo to the Commission from Jessie L.
Larry B. made a motion to change the percentage that New London pays of the plant budget to 66%, seconded by Paul M., after some discussion regarding Perkins Pond and the time of year when this should be addressed, Larry B. withdrew his motion, Paul M. withdrew his second. It was agreed that the flow numbers should be reviewed late in the year to make budgeting for the next year more precise. Charles S. made a motion to accept Jessie L.’s letter and change the percentages accordingly, seconded by Kurt M., voted unanimously in favor, so declared by the Chairman.
Wastewater Treatment Highlights: Dave B. was happy to report that there had been no odor complaints from the Dewey Beach area yet this summer.
Dave B. stated that he had received a quote from RMI for removal of the sludge from the geo-bags and that the total cost would be $13,768. There was some discussion regarding how to remove the large geo-bags and other options for removal of the sludge in the bags. There was much discussion regarding what companies like RMI do. Dave B. will find out what actually qualifies as Grade A sludge.
Dave B. reported that there would be a demo the week of August 31 of a Huber Screw Press at the treatment plant and that he would contact everyone to invite them to see it working. There was some discussion regarding different types of de-watering units.
Dave B. reported that Neil C. had done an odor study over the 4th of July week. Neil C. passed around a report on the odor study, gave a synopsis of what had been preformed and presented the results to the boards.
New London departed at 6:55 p.m.
Submitted by Holly Leonard.
Approved this ______ day of __________________, 2009.
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Theodore Gallup – Chairman David Montambeault – Vice Chair
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Christopher Leonard Charles Smith
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Kurt Markarian David Cain
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Paul Manson Tina Helm
Larry Ballin Mark Kaplan
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