SUNAPEE BOARD OF SELECTMEN
6:30PM Town Meeting Room
Monday, September 22, 2014
Present: Frederick Gallup, Chairman and Suzanne Gottling, Vice-Chairman, Shane Hastings, Joshua Trow, and Donna Nashawaty, Town Manager
Absent: Emma Smith
Also Present: See Sign-in Sheet
Chairman Gallup opened the meeting at 6:30PM.
REVIEW OF ITEMS FOR SIGNATURE:
Motion to approve the following CZC’s:
Parcel ID: 0133-0051-0007 1A Indian Cave Arthur & Elizabeth Melville
Parcel ID: 0136-0075-0000 217 Burkehaven Alasdair & Deborah Matthews
Parcel ID: 0226-0026-0000 182 Stagecoach Road Edward Frothingham
Parcel ID: 0146-0056-0000 326 Bay Pt. Rd Craig & Cindy Callahan
Parcel ID: 0132-0007-0000 45 Chase St. Brent & Nadine Drew
Parcel ID: 0133-0025-0000 63 Main St. LSPA
Parcel ID: 0133-0051-0006 2B Indian Cave Brooke & Philip Harrell
By Selectman Gottling, seconded Selectman Hastings Unanimous.
Motion to approve the following Driveway Permit:
Parcel ID: 0122-0004-0000 Jobs Creek Road Anthony Perry
By Selectman Hastings, seconded Selectman Trow Unanimous.
Motion to approve the following Land Disturbance Bond:
Parcel ID: 0122-0004-0000 Jobs Creek Road Anthony Perry
By Selectman Trow, seconded Selectman Gottling Unanimous.
Motion to approve the following Timber Tax:
Parcel ID: 0238-0061-0000 51 Sioux Path Rusty & Deb Camber
By Selectman Gottling, seconded Selectman Hastings Unanimous.
Chairman Gallup opened the Abigail Whiton Brown & Gilroy Brown Trust public hearing at 7:00PM. Laura Tow, Sunapee Welfare Director explained the purpose of the Abigail Whiton Brown & Gilroy Brown Trust Fund. Chairman Gallup closed the public hearing at 7:04PM. Motion to authorize Chairman Gallup to sign on behalf of the Sunapee Board of Selectmen, the acceptance of the Abigail Whiton Brown & Gilroy Brown Trust by Selectman Gottling, seconded by Selectman Hastings. Unanimous.
7:15PM Van Webb and Tim Fleury, Conservation Commission-Wendall Marsh South Project
Van Webb introduced Andy Degan from Ausbon Sargent, who took the place of Beth McGinn. The Wendall Marsh South property was appraised at $190,000 and the current landowner is willing to do the project at $190,000. They went over budgets, timelines, best case $25,000 warrant article, and worst case $125,000 warrant article regarding the project.
7:30PM Scott Blewitt-Special Recreation Fund Expenditures
Scott Blewitt came to the Board to request permission to transfer funds from the special recreation fund to the general fund to cover expenses. Motion to approve the transfer $72,458.40 from the special recreation fund to the general funds by Selectman Trow, seconded by Selectman Hastings. Unanimous
PUBLIC COMMENTS
John Augustine stated that the library had announced their departure date from the current building; the question is, once the building is empty will the water be drained. Donna Nashawaty said that after talking with the Scott Hazelton, Road Agent and Craig Heino, Buildings and Grounds Maintenance they are not sure, they want to find out the cost of a low furnace alarm system in case the furnace goes out. They are looking into the best option for the building.
SELECTMEN ACTION
•Motion to not waive the $25 property list report fee for Upper Valley Haven by
Selectman Hastings, seconded by Selectman Trow. Unanimous
•Motion to authorize the Chairman to sign Estate of Donald G. Osgood receipt by
Selectman Hastings, seconded by Selectman Trow. Unanimous
•The Board reviewed the addendum to the MOU (Memorandum of Understanding)
between the Better Future Alliance, L3C and the Town of Sunapee, which included the
milestones that shall keep the Town abreast of the progress of the project. Motion to
approve the addendum to extend the MOU (Memorandum of Understanding)
between the Better Future Alliance, L3C and the Town of Sunapee
by Selectman Gottling, seconded by Selectman Hastings. Unanimous
•Donna Nashawaty presented the 2014 MS-434-revised estimate revenues that was
submitted to the Department of Revenue Administration electronically. It was discovered
the town tax rate will not be as high as projected. Also discussed the county
apportionment which increased to 26% which equals to a $.07 increase to county tax rate.
•Motion to approve the use of facilities form from Project Sunapee for the arts and
crafts show at the Harbor House Livery on October 12th by Selectman Gottling,
seconded by Selectman Trow Unanimous.
•Motion to approve the appointment of Donald Bettencourt to the Budget Advisory
Committee by Selectman Trow, seconded by Selectman Hastings. Unanimous
•Motion to approve the reappointment of Paul Skarin to the Recreation Committee
By Selectman Gottling, seconded by Selectman Hastings. Unanimous.
•Donna Nashawaty reviewed the criteria and procedures to facilitate the emergency lane
Declaration process for Caldwell Lane under RSA 231:59-a. There are three (3) steps to
the process;
Step 1: Preliminary review-upon written request from a party or parties with legal interest
in the stated way, the Board of Selectmen, at a future regularly scheduled meeting, will conduct a preliminary review for acceptance.
Step 2: Public Hearing-the Selectmen will vote on whether to hold a public hearing. If the vote is affirmative, the Selectmen will indicate in the hearing notice the name of the way or ways that shall be considered for emergency lane declaration. In addition, all persons known to have a legal interest in the way or ways shall be notified of the hearing by mail, 10 days prior to the hearing. The Selectmen will collect input from the public for the purpose of preparing written findings.
Step 3: After the written findings have been completed, the Selectmen will deliberate at a regularly scheduled Selectmen’s meeting and vote on declaring the way or ways listed in the hearing notice as an emergency lane.
Donna Nashawaty suggested the Board schedule a public hearing on Monday, October
20th and will send out hearing notices to abutters, who have a legal interest in the way.
Motion to hold a public hearing on Monday, October 20th on declaring Caldwell
Lane as an emergency lane by Selectman Hastings, seconded by Selectman Trow.
Unanimous.
CHAIRMAN’S REPORT
•The Board received a thank you note from Makayla Warren, American Cancer Society for approving the June 20, 2015 Relay for Life event at Veterans Field.
•Chairman Gallup asked why the bank in front of the new library has not been seeded and mulched. Peter Urbach, Library Trustee responded that wild flowers would be planted there. The carpet is down in the main part of the building, the individual rooms were not carpeted yet.
TOWN MANAGER REPORTS
•The Board received the Public Safety Communications Dispatch Study for their review.
The Town of New London would like to hold a joint meeting with the towns served by
New London Dispatching on Saturday, October 11th at 9:00am in New London. This
meeting will allow the towns to hear from New London Selectmen on the status of
dispatching and potential fees to be charged in 2015 and also to hear from member towns
on issues of importance to each town. Donna Nashawaty reminded the Board that she
would be on vacation. During the discussion, it was stated that Chairman Gallup and
Selectman Hastings will not be available that day. Donna Nashawaty will check with
New London to see if the meeting will be rescheduled to a later date.
•Donna Nashawaty will be on vacation for the October 6th Board of Selectmen Meeting.
Does the Board want to cancel or reschedule. The Board agreed to keep the meeting date
as scheduled and handle signature items so as not to delay for residents.
Meeting adjourned at 9:02PM
Submitted by, Barbara Vaughn, Administrative Assistant
Approved: _____________
____________________ ______________________
Frederick Gallup, Chairman Suzanne Gottling, Vice Chairman
_________________________ _____________________________
Shane Hastings Joshua Trow
________________________ _____________________________
Emma Smith
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