Abbott Library Trustees Minute Meetings
January 22, 2007
Present: Paul Pratt, Sally Southard, Allan Davis, John Mapley, Allison Mollica and Peter Urbach, Chair and John Walden, Library Director, Betty Tatlock, Friends President
Also Present: Mary Epremium, Meagan Reed
1. Minutes of December Meeting approved
2. Chair report:
a. Planning Board Meeting at Safety Services Conference Room: Feb 1st Thursday 7pm
i. Library first on agenda
ii. Peter Blakeman, engineer, Primary Presenter
b. Voter Brochure goes out on January 26th
c. Shopper Ad due at printer January 24
i. Board agreed to have Allison create the ad with input via email before Wednesday deadline.
3. Directors Report
a. John W. provide an update on the building plan
i. Scott Blewitt met with architect regarding the planning and placement of recreational facilities.
ii. After taking out the working plans, John noted that the shelves will need to be higher than originally planned.
iii. Note of 14 CPU workstations in the plan was taken.
b. Peter updated the board on the path from High Street to middle of Ski Tow Hill to doorway of children’s area.
c. The Recreation Committee asked to have final say where things would go. Scott met with architects once and the RC wants a final stamp of approval on things. Recreation committee will be expected to be in charge of planning and development of the recreation facilities and for their subsequent maintenance which has been confirmed by the town manager.
d. Meagan Reed was present to inquire about the location of the skateboard park. There will be a meeting between Scott, John W and the Police Chief who has express some public safety concerns about the park location. Meagan wanted confirmation on location and the board advised her to consult with the recreation committee who would be the key planners for this part of the project that would be funded by the library and built by the recreation department.
e. Data file is ready to be sent to TLC for the library automation project. John W. is looking into a trial version of the file in advance and publicity information to promote the new service.
f. Library cards are works in progress. A plan for distributing them and marketing them is being considered.
g. 2006 Report was shared. Circulation has increased overall approximately 10%. Wireless Internet Access is available and being used.
h. Need to get weekly announcements in the Argus Library Column.
i. Current shelf space is limited and will need to be addressed as we find out in March what the next steps are.
j. Scanning on new copier will be operational as of next week and will also permit e-mailing of scanned material from the copier.
4. Treasurer’s Report
a. Looking for a new funder for the Children’s Program to replace Harbor Light but not the highest priority as a strong balance still exists in that fund.
5. Capital Campaign Report
a. Depending on what we get in from business campaign we expect to be at 2.3 million at the end of March.
Adjourned 6:30 PM
Allison Mollica, Acting Secretary
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