BOARD OF SELECTMEN

MINUTES

JUNE 8, 2009

Present:          Mary Blanchard, Chairman

Scott Garieri

Ted Goodwin

Tom Creamer

Hal White

James Malloy, Town Administrator

Attorney Joseph Fair, Kopelman & Paige

Attorney Brian Simoneau

Police Chief Thomas Ford

Sgt. Jeffrey Lavallee

Officer Joseph Lombardi

The Chairman called the meeting to order at 5:00 p.m.

MOTION:       To convene in executive session under MGL Chapter 39, §23B, Paragraph 3:  To discuss strategy with respect to collective bargaining or litigation, by T. Goodwin.

2nd:     S. Garieri

Roll call vote:  All in favor.

Town Hall Project

J. Malloy submitted to the Board a spreadsheet outlining the first set of change orders related to the Town Hall project.  He noted that there are a number of structural issues that arose at the Center Office Building; so far, there are no structural issues at Town Hall, which has also been gutted.  He asked that the Board consider approving several of these change orders that the Building Committee voted unanimously to support on June 4, 2009.  They included the following:

Change Order #3 for structural modifications related to brick repairs on the interior walls and additional steel needed to make the building structurally sound:  $35,000.

Change Order #4 to delete one column and footing that is not needed for a reduction of:  ($1,138.75).

Change Order #5 to saw cut pockets for the new steel columns to sit in the basement; the walls are curved and the “pockets” need to be saw cut to protect the stone foundation:  $3,995.

Change Order #7 to remove and dispose of the soil that was found underneath the 2nd floor floorboards:  $2,000.

Change Orders #8 and #9 to add 1 5/8” furring strips and wallboard on the first and second floor of the Center Office in lieu of removing/repairing the existing plaster.  This will give the interior of the building a “smoother” more finished look and will allow the town to run cables in the future.  During demolition, various problems were identified with the condition of the plaster that made it preferable to take this course than to repair the plaster:  $15,000.

The total of these change orders is $54,846.25 of the $427,586 of contingency available for this project.  At this point, these are likely the only structural issues, since both buildings have been gutted and all hazardous materials have been removed and the buildings certified “clean.”  The Building Committee has reviewed these change orders and recommended unanimously that the Board of Selectmen approve the change orders immediately, so as not to delay the project.  The remaining change orders are still under discussion.  The architect believes that there is room to negotiate these prices downward.

MOTION:       To approve Change Orders 3, 4, 5, 7, 8 & 9 for a total amount not to exceed $54,846.25; and to authorize the Town Administrator to execute the change orders, by H. White.

2nd:     T. Goodwin

Vote:  All in favor.

MOTION:       For a public presentation tonight to J. Malloy for his 14+ years of service to the Town, by T. Creamer.

2nd:     S. Garieri

Vote:  All in favor.

MOTION:       To reconvene in executive session, by T. Goodwin.

2nd:     S. Garieri

Roll call vote:          All in favor.

Respectfully submitted,

Judy Knowles

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BOS Clerk                             Date