Town of Sturbridge

Finance Committee

Meeting Minutes

March 12, 2009

Senior Center

7:00 P.M.

Meeting was called to order at 7:00 with the following members present: Kevin Smith (KS), Larry Morrison (LM), Bob Williams (BW), Mike Serio (MS), Virginia Stallone (VS), Mary Redetzke (MR), Mary Dowling (MD) and Patricia Affenito (PA).  Priscilla Gimas (PG) arrives at 9:15pm.

Motion to transfer $1000 from the Reserve Fund to Veterans Benefits #15432-57700 made by LM, seconded by VS, so moved 6-0-0.

Motion to reconsider the following FY10 budget line items made by KS, seconded by LM, so moved 8-0-0:

#11222-57000: Selectmen- Other Charges

#11231-51130: Town Administrator:  Salaries & Wages

#11232-52000: Town Administrator: Purchase of Services

#11232-57000: Town Administrator: Other

#11352-54000: Town Accountant: Supplies

#11352-57000: Town Accountant: Other Charges

#11411-51120: Board of Assessors: Dept Head Salary

#11412-52000: Board of Assessors: Purchase of Services

#11412-54000: Board of Assessors: Supplies

#11412-57000: Board of Assessors: Other

#11451-51130: Finance Director: Salaries/Wages

#11512-52000: Town Counsel: Purchase of Services

#11612-52000: Town Clerk: Purchase of Services

#11612-54000: Town Clerk: Supplies

#11612-57000: Town Clerk: Other

#11622-52000: Elections: Supplies

#11712-52000: Conservation Commission: Purchase of Services

#11712-57000: Conservation Commission: Other

#11752-52000: Planning: Purchase of Services

#11752-54000: Planning: Supplies

#11762-52000: ZBA: Purchase of Services

#11942-52000: Center Office: Purchase of Services

#11952-52000: Senior Center: Purchase of Services

#11952-54000: Senior Center: Supplies

#11972-54000: Safety Complex: Supplies

#11982-52000: Nursery School: Purchase of Services

#12942-52000: Tree Warden: Purchase of Services

#12942-54000: Tree Warden: Supplies

#14212-52430: Road Maintenance: Road Construction

#14302-52000: Landfill/Recycling: Purchase of Services

#15412-52000: Council on Aging: Purchase of Services

#15412-53010: Council on Aging: Intergovernmental

#15412-54000: Council on Aging: Supplies

#15412-57000: Council on Aging: Other

#15432-52000: Veterans Services: Purchase of Services

#15432-54400: Veterans Services: Memorial Day

#15432-54000: Veterans Services: Supplies

#15432-57000: Veterans Services: Other

#16102-55820: Library: Supplies

#16301-51130: Recreation: Salaries/Wages

#16302-52000: Recreation: Purchase of Services

#17102-59190: Debt Service: Principal

#17502-59190: Debt Service: Interest

#19102-51800: Unclassified: Worcester Retirement System

These are budget reinstatements- most are to the original requested amount.

Motions to amend the following FY10 budget line items made by VS, seconded by MR, so moved as follows:

#11222-57000: Selectmen- Other Charges to $2000            8-0-0

#11231-51130: Town Administrator:  Salaries & Wages to $$37,123           8-0-0

#11232-52000: Town Administrator: Purchase of Services to $11,700         8-0-0

#11232-57000: Town Administrator: Other to $4,750           8-0-0

#11352-54000: Town Accountant: Supplies to $3,525          8-0-0

#11352-57000: Town Accountant: Other Charges to $300               8-0-0

#11411-51120: Board of Assessors: Dept Head Salary to $60,000  8-0-0

#11412-52000: Board of Assessors: Purchase of Services to $50,675          8-0-0

#11412-54000: Board of Assessors: Supplies to $2,695       8-0-0

#11412-57000: Board of Assessors: Other to $2,935           8-0-0

#11451-51130: Finance Director: Salaries/Wages to $99,465           8-0-0

#11512-52000: Town Counsel: Purchase of Services to $75,000      8-0-0

#11612-52000: Town Clerk: Purchase of Services to $790               8-0-0

#11612-54000: Town Clerk: Supplies to $1400        8-0-0

#11612-57000: Town Clerk: Other to $2390            8-0-0

#11622-52000: Elections: Supplies to $800               8-0-0

#11712-52000: Conservation Commission: Purchase of Se   rvices to $7,950           8-0-0

#11712-57000: Conservation Commission: Other to $500                8-0-0

#11752-52000: Planning: Purchase of Services to $12,520               8-0-0

#11752-54000: Planning: Supplies to $2300  8-0-0

#11762-52000: ZBA: Purchase of Services to $500  8-0-0

#11942-52000: Center Office: Purchase of Services to $2000          8-0-0

#11952-52000: Senior Center: Purchase of Services to $25,545       8-0-0

#11952-54000: Senior Center: Supplies to $800       8-0-0

#11972-54000: Safety Complex: Supplies to $10,000           8-0-0

#11982-52000: Nursery School: Purchase of Services to $1000       8-0-0

#12942-52000: Tree Warden: Purchase of Services to $9,120          8-0-0

#12942-54000: Tree Warden: Supplies to $650        8-0-0

#14212-52430: Road Maintenance: Road Construction to $150,000            8-0-0

#14302-52000: Landfill/Recycling: Purchase of Services to $138,790           8-0-0

#15412-52000: Council on Aging: Purchase of Services to $2446                 8-0-0

#15412-53010: Council on Aging: Intergovernmental to $1421         7-1-0

#15412-54000: Council on Aging: Supplies to $1350            8-0-0

#15412-57000: Council on Aging: Other to $1350                8-0-0

#15432-52000: Veterans Services: Purchase of Services to $150      8-0-0

#15432-54400: Veterans Services: Memorial Day to $2650  8-0-0

#15432-54000: Veterans Services: Supplies to $100 8-0-0

#15432-57000: Veterans Services: Other to $325     8-0-0

#16102-55820: Library: Supplies to $75,646            8-0-0

#16301-51130: Recreation: Salaries/Wages to $38,311        8-0-0

#16302-52000: Recreation: Purchase of Services to $9,200  8-0-0

#17102-59190: Debt Service: Principal to $194,000 8-0-0

#17502-59190: Debt Service: Interest to $46,200     8-0-0

#19102-51800: Unclassified: Worcester Retirement System to $584,172      8-0-0

Motion to approve FY10 budget line #12101-51120 through #12102-57000: Police Dept for a total of $1,870,197 made by PA, seconded by LM, so moved 8-0-0.

Motion to approve FY10 budget line #12201-51120 through #12202-57000: Fire Dept for a total of $897,886 made by LM, seconded by PA, so moved 8-0-0.

Motion to approve FY10 budget line #13002-53200: Education: Tantasqua Town Share for $5,178,846 made by LM, seconded by MD, so moved 8-0-0.

Motion to approve FY10 budget line #13002-53210: Education: Tantasqua Transportation Assessment for $100,501 made by LM, seconded by MD, so moved 8-0-0.

Motion to approve FY10 budget line #13002-53215: Education: Tantasqua Debt Assessment for $433,079 made by LM, seconded by MD, so moved 8-0-0.

8:15pm - 9:30pm: Lorraine Murowski, Town Clerk

Motion to amend FY10 budget Line #11611-51130: Town Clerk- Salaries/Wages to $23,646 made by MR, seconded by VS, defeated 1-6-1.

This budget line is for the position of Assistant Town Clerk.

This amount was determined by $16.24 x 28 hrs/week x 52 = grade 4, step 5

This puts the position well within the 10 town comparison for the number of years experience.

If this is a new position- does it need to be advertised?

Motion to amend FY10 budget Line #11611-51130: Town Clerk- Salaries/Wages to $30,485 made by MD, seconded by LM, so moved 4-3-1.

This requires the appointment of an Assistant Town Clerk for 35 hours @ $16.75.

The request was made that the Town Clerks office be kept open for more hours with this appointment.

School Discussion:

School Resource Officer is critical

Where should money be taken from to fund the position? TRSD or Sturbridge budget?

School vs. Town: who is responsible for childrens safety and who should pay for it?

Should the FinCom do something?  Bring it before the BOS on Monday 3/16 and make Chief Ford and Dan Durgin aware of this action.  Should a letter go out in the paper as well?

Motion to accept ATM Article 2: Free Cash made by MS, seconded by VS, so moved 9-0-0.

Motion to amend ATM Article 38: General Bylaw Amendment: Town Meeting Section1.07(f) by replacing “the second Friday on May” with “the last Friday of April” and to otherwise accept as written made by MR, seconded by VS, so moved 9-0-0.

Motion to accept STM Article 69: FY09 Budget Reductions as written made by MR, seconded by VS, so moved 8-1-0.

Motion to accept STM Article 70: Community Preservation- Historic Interpretive Signs as written made by MR, seconded by BW, so moved 9-0-0.

Motion to accept STM Article 71: Community Preservation- Recreation Field Design as written made by VS, seconded by MS, so moved 9-0-0.

Motion to accept STM Article 72: Community Preservation- Operating & Administrative Expense as written made by VS, seconded by PG, so moved 9-0-0.

Motion to accept STM Article 73: Health Insurance as written made by PG, seconded by VS, so moved 9-0-0.

Motion to accept STM Article 74: Sturbridge Lakes Advisory Committee as written made by MS, seconded by MR, so moved 9-0-0.

Meeting adjourned at 11:25 pm.

Respectively submitted,

Patricia Affenito