Minutes
Stow Board of Selectmen
May 13, 2015
Town Building
Present at the meeting that was held at Town Building were Brian Burke, Donald Hawkes, Charles Kern, Thomas Ryan and James Salvie.
Also present was Maureen Trunfio, Administrative Assistant. William Wrigley, Town Administrator, was absent.
Mr. Kern called the meeting to order at 7 p.m.
Bond Anticipation Notes
Treasurer Pam Landry was present to gather signatures from the Board on Bond Anticipation Notes. There is a bond for the purchase, last year, of the Fitzpatrick property at 323 Great Road ($275K) in 2014. The second is a bond for the cost of architectural plans for the Pompositticut Fire Station/Community Center Project for $381K. Ms. Landry explained that they were both through Eastern Bank for a one-year term.
Mr. Hawkes moved to approve the Bond Anticipation notes as presented and described by the Treasurer. Mr. Ryan seconded the motion and it was passed unanimously.
Meeting minutes
Mr. Hawkes moved to accept the meeting minutes of April 14, 2015 with amendments. Mr. Ryan seconded the motion and it was passed unanimously.
Mr. Hawkes moved to accept the meeting minutes of April 28, 2015 as drafted. Mr. Ryan seconded the motion and it was passed unanimously.
Mr. Hawkes moved to accept the meeting minutes of May 4, 2015 as drafted. Mr. Ryan seconded the motion and it was passed unanimously.
Discussion and Vote of General Contractor Bids for Fire Station/Community Center Building Project
The Chair asked whether the Board had time to review material submitted by the Town Administrator regarding the Fire Station/Community Center Building Project at the former Pompositticut School, as well as the results of the Kang and Associates review of the contractors. All said they had.
Mr. Salvie said that the project architect, Kaffee Kang, went to DCAM to review the bidder files and found two complaints had been filed against the lowest bidder, Seaver Construction. Ms. Kang also contacted Seaver’s references and found that they were not favorable. The Fire Station Building Committee met and voted to follow Kang Associates recommendation to choose the second lowest bidder, Pezucco Construction. Kang Assoc. met with Seaver and gave them the opportunity to explain the complaints in their DCAMM (Divison of Capital Asset Management and Maintenance) file. They admitted to having had problems in the past, but explained that their situation had greatly improved. Kang Associates stood by their recommendation to the Town to bypass Seaver and choose Pezucco.
While at DCAM Kang Associates also researched the file for Pezucco. Their DCAMM file showed no failing grades and references were found to be highly favorable. The cost difference between the Seaver and Pezucco bid was $2,000. Kang’s suggestion, again, was to pass over the lowest bid, placed by Seaver Construction, and to recommend the Town choose Pezucco Construction.
Mr. Salvie moved that the Board of Selectmen, on the recommendation of Kang Associates, the Building Committee and the Town Administrator, bypass low bidder Seaver Construction Inc., as general contractor on the fire station and community center renovation project, and accept Pezzuco Construction Inc., the second low bidder, as general contractor. Further, I move that the Board authorize the Town Administrator to execute a contract with Pezzuco Construction. Mr. Ryan seconded and it was passed unanimously.
License Transfer for Stowaway Golf Club
This item has been resolved by the Selectmen’s office.
Liaison Reports
Mr. Ryan reported that he saw the new police officer, Luke Dezago, at work in the community during elections and commented on his favorable rapport with community members.
Mr. Hawkes announced that the Lake Boon dam board issue, relating to the high lake level, has been addressed by the Lake Boon Commission.
Mr. Hawkes informed the Board that the High School Task Force Committee will meet tomorrow night he will not be able to attend, but newly elected School Committee member, Mark Jones, will. Mr. Hawkes mentioned that Bruce Walbridge of the Finance Committee attended the last meeting. He mentioned that the Task Force group is nearing the point where they will be drafting a Statement of Needs.
Mr. Hawkes announced a Springfest reminder and said that a new addition to this year’s event would be free hay rides, sponsored by Honey Pot Hill Orchards.
Mr. Salvie reported that SMAHT had attended the latest joint meeting, organized by the Planning Department, regarding 323 Great Road. The goal was to compile a limited number of options to present to the Selectmen for use of the property. No consensus was reached at that time.
Mr. Burke reported as liaison for the LACAC (Local Access Cable Advisory Committee). He mentioned that the Committee would like permission to broadcast Selectmen meetings on YouTube. The Board would like a member of StowTV to attend a future Selectmen’s meeting and explain their rationale for this request.
Correspondence
Mr. Hawkes mentioned that a letter came in from the LBC requesting that the Board consider a permit to operate boat rentals as referenced in a letter written to the Board dated August 27, 2014 from the Recreation Commission, in conjunction with Camp Stow. This item will be addressed at the Board’s next meeting on June 9, 2015.
Annual Reorganization
Mr. Salvie thanked Mr. Kern for his year of service as Chair and moved to nominate Mr. Hawkes as Chairman of the Board of Selectmen for a one-year term. Mr. Ryan seconded the motion and it was passed unanimously.
Mr. Ryan moved to nominate Mr. Burke as Clerk of the Board of Selectmen for a one-year term. Mr. Salvie seconded the motion and it was passed 4 in favor and 1 abstention. (Mr. Burke, Mr. Kern, Mr. Ryan and Mr. Salvie, aye. Mr. Hawkes abstained.)
Adjournment
Mr. Hawkes moved to adjourn at 7:34 p.m. Mr. Salvie seconded the motion and it was passed unanimously.
Respectfully submitted,
Maureen Trunfio
Administrative Assistant to the Board of Selectmen
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