Elementary School Building Committee
Monday, September 29, 2008
7:00 PM
TOWN BUILDING
AGENDA
Attendees: Amy Finkel Hastings (Co-Chair), Craig Martin, Gary Bernklow, Lynn Colletti, Stephen Quinn, Ellen Sturgis (arrived 7:25). In audience: Bill Byron.
Minutes Volunteer – Gary
Announcements – None
Approval of September 22 minutes
o CM mad motion to accept as submitted. AmyFH 2nd. Unanimous approval.
o Ellen Action Items from 9/22
o Confirmed with Susan regarding scheduling:
o We have the room for interviews (Warren Room) and info sessions in Whitney Room.
o Only conflict is with COA meeting at 9 AM. Parking may be an issue.
o Cancel taping as an option. We will use notes as public record.
Fundraising update – Greta
o Greta working on a draft document to present to Selectmen. Now ready to get vote from Selectmen to create account to deposit raised funds. Issue: refundability and interest bearing? Pam Landry (accountant) says not to refund and not to generate interest in account.
o Committee feels there should be a refundability option in the event that nothing is ever done.
o Committee discussed offering a time frame for pledges. General feeling was 3 years to begin construction, if nothing done within 3 years (till groundbreaking) offer the option of refund or renew or keep money and allow schools to use those funds.
OPM Interview: narrow down questions for candidates.
o Revised Questions as follows:
SCHEDULE, PERSONNEL, COMMUNICATION
1) Will you commit in your contract with the Town of Stow to keep the people you have identified tonight involved in all phases of the project until its completion; and please describe for us the workload of each of these individuals and why you believe they will have sufficient time to devote to this project?
2) How will you communicate with our building committee and wider school community?
COST, CM at RISK
3) Have you been involved with any projects of a similar scale which have had cost overruns or time delays? Have you been involved with similar projects which have generated negative public reaction? Please describe the project and explain to us how you mitigated the negative effects.
4) Please give us examples where you have used engineering techniques or alternative construction and delivery methods to save money?
5) What is your experience with CM at Risk? Which do you think is more advantageous for the owner, CM at Risk or Design Bid Build?
6) What is your company’s philosophy of sustainable design and energy efficiency? (indoor air quality, renewable energy, cost effective energy efficiency).
ADDITION/RENOVATION AND SAFETY
7) How would you characterize most of your experience (new construction or add/reno)? Do you have a formula, or process for deciding how much of an existing building adds value to a finished design?
8) Have any of your projects involved construction in occupied school buildings; and were the schools able to function without interruption during the construction process? What recommendations do you have to maintain the security of site, students, and staff during construction while a school is occupied? (CORI requirements)
9) What do you consider your role during construction for onsite quality control?
10) Keep question scoring system in place. 1, missed the point; 2, answer incomplete; 3, complete answer; 4, complete and answer adds information. Do not score candidate presentation.
6. Reference questions
o Verify reference contact, role in project.
o Can you tell me about the project that the applicant worked on? Dollar amount and square footage? Size of the project
o What was the scope of the services provided?
o What was the make up of the team and was it consistent from start to finish?
o How well did this person perform for you?
o How responsive was this person during the project? How did they communicate?
o What would you say are strengths and what are weaknesses?
o Would you hire this person/firm again?
7. Public Comment
o None
8. Next meeting
o October 9th info session, 2008.
o Proposals due 10/17. Pick up at Town Building.
o October 27th, 7 pm. next meeting.
o
SQ Moved to adjourn. 2nd AFH. 9:25.
Respectfully submitted 10/14/2009 by Gary Bernklow
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