November 26, 2007. Stow Town Building---------Room 204
Meeting Minutes
Quorum at 7:00pm
Attendees: Ellen Sturgis (Co-Chair), Amy Finkel Hastings (Co-Chair), Craig Martin, Stephen Quinn, Lynn Colletti, Greta Morgan, Lisa D’Alessio
Absent: Michael Wood, Gary Bernklow
Visitor: Bill Byron
Review Agenda
Announcements
GB and MW not in attendance.
MW was to report on CM@Risk seminar Nov 20. Will have to report next week.
Approve Minutes
SQ moved to accept minutes of 10/29/07. AFH seconded. Unanimous approval.
OPM RFQ
ES – 12 applications for RFQ for Stow Elementary School OPM received today prior to the 2pm deadline. See attached for list.
All applicants provided 10 copies as requested except one. Waypoint provided 9 copies.
All committee members received a copy of each of the 12 proposals. Each committee member is to review the proposals and rank the applicants based on the OPM selection rating worksheet developed today in the ESBC meeting. See attached.
Wednesday Dec 5, 2007 – the next ESBC meeting – the committee will tally the OPM selection rating worksheets and develop a list of potential OPM candidates to interview.
The interviews are tentatively scheduled to take place on Dec 13 and Dec 14 2007, 6-8pm.
Each interview will consist of 20 minutes candidate presentation and 20 minutes questions/answer.
ESBC to develop questions for interviewing potential candidates on Dec 5, 2007.
ES has asked MW to contact MSBA to determine whether the MSBA application used for OPM selection is flexible. Stows application does not match MSBA exactly. Will the difference influence the process selection?
ES to attend an MSBA board meeting on Wednesday Nov 28.
ES is confident that MSBA has received all of our information to date and has a vague sense that MSBA is aware of what Stow is doing and MSBA is okay with our efforts. Stow cannot get a Yeah or Nay as to whether these efforts by Stow are in line with the MSBA.
AHF noted that Stow is in line with the MSBA flow chart. The next foreseeable step will be MSBA approval of the OPM.
Groundwater Recharge Fund
CM – Letter submitted by deadline. Copy to be emailed to committee for review.
Fundraising Update
GM – In the process of becoming a fundraising organization. Looking at 501C3 for tax exempt status.
Currently looking at pledges for the school. Thus eliminating catch 22 if school project does not come to fruition.
Pre-Engineered Buildings
SQ-Pre engineered good for classes but not large spaces. Steel buildings good for large spaces but not classes. Possibility of combining the two.
LC – to forward Scott/Williamson info to Bill.
MSBA
ES – Will send State Representave's updates on ESBC progress. Any response from State Reps?
Green
AHF – passed out MA-CHPS scorecard, attached. It was recommended that AHF converse with Bill Spratt, facilities, to discuss Green incentives for the school. LC to forward email address to AHF.
AHF – noted that by exceeding the energy code by 20%-perscriptive approach. The payback would be in 5 years and Stow would be in line with the state energy code (which is just behind the MA-CHPS prescriptive approach)
AHF – wanted to consider 3rd party energy options. Sun Edison (photovoltaics, bought, installed and maintained by Sun Edison. Stow would have a contract to purchase electricity at a flat rate.) LC – asked that the option remain open for future review.
AHF- Current thinking is that Geothermal has no payback.
CM at Risk
AHF – passed out information from the IG describing CM@Risk, attached. AHF has experience with CM@Risk.
AHF – Two attractions to CM@Risk are open book accounting and incentives to save money by minimizing change orders. LC – to call IG and gain insight as to how the incentive program could be utilized for this project.
MW- attended the one day, November 20, 2007 CM at Risk Seminar. Will report at the next meeting.
Other Old Business
New Business
Action Items
Public Comment
Next meeting on Monday, 12/5/07 @7:00 PM
SG motioned to adjourn. CM seconded. Unanimous approval at 9:10 PM
Minutes respectfully submitted by Lynn Colletti
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