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LACAC Meeting Minutes for April 24, 2013
Members present: Bob Glorioso, Lisa Lavina, Lee Pappas
Also present: CLAC member Arny Buckman, Stow TV Coordinator Anne VanTine
Approve meeting minutes
Lavina moved, and Pappas seconded, to approve the meeting minutes for September 5, 2012, October 11, 2012 and December 17, 2012. Approved unanimously
Handbook edits
Lavina moved, and Glorioso seconded, to approve edits to the Stow TV Handbook, Section II B, Part F. Approved unanimously
Technical Advisors
Discussion considered defining Technical Advisors as a working group or a sub-committee. Based on the nature of the work of the advisors, it was agreed that a working group is the correct structure.
Producers Club
In consideration of the amount of volunteer time provided by videographers, it was decided to create a Producers Club to recognize those volunteers who provide regular volunteer time in support of Stow TV. Recognition will at the outset take the form of certificates of recognition and training opportunities when feasible.
Pay for Video
Lavina moved, and Pappas seconded, to continue the practice of using volunteers to record events taking place in Stow. Should we need to hire a videographer, Stow TV would contract with a professional videographer. Approved unanimously
Contract Renewals
Glorioso moved, and Lavina seconded, to approve the proposed contract renewals for Technical Assistant and Assistant Coordinator as presented by the Coordinator. Approved unanimously
Video on Demand
It has been proposed that Stow TV begin making programming available via the Internet. The committee agreed to call a meeting of LACAC, the Cable Committee and Stow TV staff to explore details surrounding such a decision. Topics for discussion already identified:
- What is the technology used and what are the constraints?
- Security
- Programming guidelines
- Copyrights
Add Verizon channel 34
The Committee is in agreement to pursue adding channel 34 to the Verizon PEG service in Stow. Lavina will contact the Selectmen regarding forwarding a letter of request.
Spending Approvals
- Desk top computer: Lavina moved, and Pappas seconded, to authorize a purchase of up to $2,200 for the purchase of a replacement desk top computer. Approved unanimously.
- High definition camera: Lavina moved, and Glorioso seconded, to authorize a purchase of up to $2,200 for the purchase of an HD camcorder and case. Approved unanimously
- Nashoba HS Video Installation: Lavina moved, and Glorioso seconded, to authorize contributing up to $1,500 as the Stow portion (25%) of the cost to wire/mic and configure a mixer for the NHRS auditorium. Approved unanimously Members discussed the wiring design and agreed that having the switchable connections on the catwalk was not desirable, and asked VanTine to discuss it further with those involved. Lee Pappas offered to meet with Bob Johnson and tour the project area at the high school.
- Center School recording: Pappas moved, and Glorioso seconded, to authorize spending up to $1,945 for wiring the Center School auditorium, provided that all the appropriate persons agree and Coordinater approves. Approved unanimously
- Town Hall hanging microphones and wiring were discussed. It was agreed that these had been previously approved.
- Stow TV domain: The committee recommends transferring the Stow TV domain to Go Daddy as a cost saving measure. Lee Pappas offered to manage the transfer and take ownership.
- Refreshments for Stow TV gatherings: Anne has prior authorization from the committee to spend on appropriate expenses under $200.
- Mass Access membership renewal: falls into the under $200 category
- Learning Opportunities: Glorioso moved, and Lavina seconded, to authorize a spending cap of $3,000 for training opportunities for Stow TV staff and frequent producers. Approved unanimously
- Office Chairs: it was agreed to pursue purchasing task chairs at a total cost up to $1200. It was recommended to find new chairs via an office furniture reseller.
- Small Items list: Glorioso moved, and Pappas seconded, to authorize spending no more than $1,900 for a list of small items (equipment and software). Approved unanimously
- Modulators: Lavina moved, and Pappas seconded, to authorize spending up to $850 for replacement modulators if or when approved by Coordinator. Approved unanimously
Updates
- Bulletin board fix – running through Powerpoint on a computer
- Remote access – request for using any influence we have to move this project to completion.
- Future computer – investigating cost and need for an editing-dedicated computer
- Video server upgrade – The 2 TB internal RAID-protected disk space is filled. Older files have been moved to a usb-connected external disk. This works okay. The external disk is not RAID-protected but is backed up. Committee recommends using own discs rather than ones provided by vendor but VanTine said the company insists they would not maintain the system in that case. A server upgrade would provide more RAID disk space, move from MS XP to Windows 7, and provide additional useful features.
- Channel designation switch – 8 and 9 will be flipping in a couple of weeks so that even numbered channels will be primarily “public” and odd-numbered ones primarily “government.”
- Bolton PEG – will begin selling commercial time.
- The Beep – debugging has taken significant time.
- Digital Converter – installation and dealing with broken ones has taken time. Town building is limited on how many it can have with monthly costs.
- Payments under new contract levels are now arriving as designated.
Adjournment
Lavina moved, and Pappas seconded, to adjourn at 9:00pm.
Prepared by: _________________________________
Lisa Lavina
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