Minutes of the Thursday, March 16, 2006 LALAC Meeting
Members Present: Andy Dunn
Len Golder
Ross Perry
Also Present: Ann VanTine - LACAC Coordinator, Lew Halprin, Lisa Levina
The meeting was called to order at 7:36PM at the Stow Town Building.
Those present discussed the following:
Lisa Levina was introduced to the group as someone possibly interested in joining the committee or volunteering.
The committee signed off on VanTine’s invoice for February. On motion by Perry, second by Golder, the committee authorizes Bill Wrigley to sign off on future VanTine timesheets in the event that the committee does not plan to meet within the first week of the month following the invoice end date. Approved unanimously.
Lacking more than two members who were present at the last meeting, approval of the minutes from February 4, 2006 is deferred to the next meeting.
VanTine presented the Coordinators report with discussion on the following; there was success in getting new music by both VanTine and Halprin for putting on the air. VanTine worked with the Center and Hale schools to obtain letters from parents not wishing to have their child on the air if they were recorded during a concert or play performance. VanTine traded some video programming with Hudson cable. VanTine has been looking for volunteers for help with setting up audio for Town Meeting.
Perry and VanTine reported that they have had several requests for copies of selectman meetings. Discussed was the possibility of asking the library to store a select number of past meetings for people to borrow. The library was reluctant in the past to do this because they lack space if given too many tapes.
VanTine reported that Ed Newman had reported that Wrigley confirmed our belief that a performance review required for employees of the town is not required for contractors such as her.
VanTine has recorded and aired some speakers on The Council on Aging with success.
VanTine reported success on channel 9’s first open house. There were many several attendees interested in future volunteer work. Perry suggested having an open house several times a year.
Lisa Levina suggested that we should approach the video club at Hale about volunteering during the summer.
The committee discussed the possibility of having a table at Springfest with a monitor airing either recorded footage or actually airing channel 9.
VanTine listed some new equipment purchased including new tripods, wireless microphones and a microphone mixer.
Halprin is working on getting a cabinet built at the Town Hall to hold video equipment that will be used there regularly. Robert Evans contributed computer boxes and Halprin is customizing them as a design prototype for the cabinets. The committee asked that the design go through the building inspector and Wrigley as they will be a semi permanent feature in the building.
Eventually it may be desirable to purchase a another new large-format DV tape record deck since the current one is getting a lot of use, however that can be put off a little while longer. The deck is very useful for off-site recording and it would be preferable not to disrupt the station configuration each time it’s needed.
The committee agreed that miscellaneous purchases such as cables, a memory card reader for the office and computer accessories fall under a previous motion for accessory expenses.
We agreed to have Halprin look into getting identifying tags for the LACAC equipment so that they will not be confused when used in conjunction with non LACAC equipment. Halprin showed several examples.
Halprin reported that with the help of George Scraggs new cables were run from the LACAC office to the back of the Warren room for connection of an occasional 4th camera and intercom. They also ran cables to the first floor to connect a monitor in the lobby that would be airing channel 9. The committee requested that VanTine and Halprin make sure that they get all necessary approvals before we consider mounting a TV on the wall of the lobby.
Halprin wants the committee to consider paying volunteers when necessary. Perry agreed that there might be some cases where it may be necessary for workers to be compensated if volunteers cannot be found for something that LACAC really wants to have.
Perry introduced discussion on setting up audio for Town Meeting. Audio needs to be provided to the auditorium and the overflow area. While video is not required in the over flow area, it seemed to benefit the people in that area. Jerry Horne will not be available may not be available to provide audio so there was discussion on finding a replacement. Dunn continues to believe that this is not the responsibility of LACAC. Committees that put on meetings and events, even if town law requires them, should be responsible for finding volunteers to setup and work as necessary. Perry believes that the Board of Selectmen feels that it should be the responsibility of LACAC to set up audio for Town Meeting. They believe that this committee has the most experience. VanTine agrees with Dunn’s position and also feels that Stow TV does not have the
expertise. After some discussion, responsibility was tabled. Halprin may be available to replace Jerry. Dan Magnussen may be available to help on May 2nd and 3rd. Levine also suggested contacting Peter Linstrom.
VanTine asked for confirmation from the committee that bulletin board advertisements are to be limited to non-profit ads or those sponsored by Town Government. The committee agrees.
On motion by Golder, second by Perry, the committee voted unanimously to appoint Lisa Levine as an Associate Member to LACAC.
On a motion from Perry and seconded by Dunn, unanimous vote, the committee adjourned at 9:55pm.
The next meeting is scheduled for April 19th, 2005 at 7:30pm.
On a motion from Golder and seconded by Dunn, unanimous vote, the committee adjourned at 9:30pm.
Prepared by: _________________________________
Andrew Dunn
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