Minutes of the Tuesday, August 2, 2005 PEG Advisory Committee Meeting
Members Present: Andy Dunn
Len Golder
Ed Newman
Jim Parr
Also Present: Anne VanTine, PEG Coordinator
Merrily Evdokimoff, Associate
Lew Halprin
The meeting was called to order at 7:30 PM at the Stow Town Building
Those present discussed the following:
VanTine presented an invoice for her services for the month of July which was approved for payment.
On motion by Golder, seconded by Dunn, the minutes of the July 20, 2005 meeting were approved with modifications, with a unanimous vote.
VanTine reported that the aircontitioner purchased to assist with cooling the PEG control room is no longer required. The unit has been returned to BestBuy with the credit receipt delivered to Rogoveen.
VanTine reported that she has reviewed the draft of a letter to Carrie Sewell-Bancroft of Virtual Town Hall with Janet Wheeler of the BoS, the Town Clerk, and the Administrative Assistant. All are in agreement with VanTine’s findings and request of Virtual Town Hall. VanTine plans to mail the letter next week. The letter documents ongoing issues with tables inserted into the Stow TV web page on the Stow Web site.
Newman reported that the Town Administrator has completed work with attorney Bill August on the development of a “governance agreement”. Wrigley provided a copy of the governance agreement draft and requested comments for the PEG Committee. Newman noted that when the agreement is implemented, that it would change the name of the “PEG Committee” to the “Local Access Channel Advisory Committee”. Wrigley requested feedback from the Committee by August 5, 2005. If the Committee is in favor of adoption of the governance agreement, Wrigley plans to present the agreement to the BoS for review and adoption at their August 9, 2005 meeting.
The Committee reviewed the document and offered several clarification suggestions, identified inconsistencies in the naming of committees, and suggested that language be included allowing the Handbook to be changed over time without the need to revise the governance agreement. Halprin requested that the Town Administrator confirm the name of the “Cable License Advisory Committee”, believing the committee when first appointed was known as the “Stow Cable Advisory Committee”. The PEG Committee is in favor of the BoS adoption of the governance agreement.
Newman presented the Stow TV Handbook, version 41110, with the following revisions to support the proposed governance agreement:
a. Change all references to the “PEG Committee” to the “Local Access Channel Advisory Committee” throughout the Handbook.
b. In Section VI. Other Conditions, B. Complaints and Escalation Process (P13), changed the appeal process following a hearing by the Local Access Channel Advisory Committee to allow for an additional written appeal to the Board of Selectmen.
On motion by Golder, seconded by Dunn, that the Stow TV Handbook, be revised to change the committee name to the “Local Access Channel Advisory Committee” throughout the Handbook, that a provision for an appeal by a complainant to the BoS be inserted into Section VI, and that the revision number of the Handbook be revised, all of these changes effective upon adoption of the governance agreement by the BoS, was approved with a unanimous vote.
Newman presented the Stow TV Handbook, version 41110, with the following proposed revisions:
a. Changed Section V. Bulletin Board. C.2 Procedure to Submit a Bulletin Board Request (P 11) to allow Stow residents to complete and submit a Bulletin Board request over the web.
b. Changed the Bulletin Board Announcement Form to allow for completion and submission over the web.
On motion by Golder, seconded by Dunn, that the Stow TV Handbook, Section V be revised to allow completion and submission of Bulletin Board forms over the Web, and that the Bulletin Board Form also be revised to include reference to completion and submission of Forms over the Web, was approved with a unanimous vote.
Newman volunteered to prepare a letter summarizing the proposed changes suggested by the PEG Committee and deliver to the Town Administrator on August 4, 2005. Newman will enclose a copy of the Handbook with the revisions proposed in the governance agreement.
Newman reported that he has distributed to the Town Administrator a recap of the financial position of the PEG funds available as of July 1, 2005, and an estimate of income and projected expenses for the next twelve months.
Halprin reported on his discussions with the Bolton PEG channel. Halprin asked the Committee if there might be interest in sharing channel resources between Channel 9 (Stow) and Channel 10 (Bolton, when it comes on line, and can be viewed in Stow), such that one channel be dedicated to local programming for both towns and one channel be dedicated for Bulletin Board announcements in both towns. The Committee is not interested in the shared channel approach at this time.
VanTine reported audio volume issues with the recording of the last BoS meeting. Kevin Long has suggested changing the settings of some of the equipment. VanTine plans to test Kevin’s recommendation at the August 3 Joint Board’s Meeting. If this suggestion does not address the issue, VanTine will contact Great Northern Video to discuss other options.
VanTine distributed the PEG Coordinator Reports for the months of June and July.
The next PEG meeting is scheduled for Monday, August 15, 2005 at 7:30 at the Stow Town Building.
On a motion by Dunn, and seconded by Golder, unanimous vote, the committee adjourned at 9:05
Prepared by: _________________________________
Ed Newman
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