Minutes of the Tuesday, May 3, 2005 PEG Advisory Committee Meeting
Members Present: Len Golder
Ed Newman
Merrily Evdokimoff, Associate
Jim Parr
Ross Perry
Also Present: Anne VanTine, PEG Coordinator
Evdokimoff, Newman and VanTine met with the Finance Committee to discuss fiscal year 2005 plans.
The meeting was called to order at 7:50 PM at the Stow Town Building
Those present discussed the following:
VanTine presented an invoice for her services for the month of April which was initialized for payment.
VanTine presented a draft copy of an agreement for the purchase of equipment and services from Great Northern Video. The committee revised the document and requested that VanTine review these changes with Wrigley, and if acceptable, then forward to Great Northern Video.
Perry arrived at 8:30
VanTine presented a proposed Channel 9 schedule for the week before and during town meeting. The studio is equipped with five VCRs that each have the capacity of two hours of recorded material. With an estimated two hours of recorded material for the candidate’s night, and four hours of recorded material for each town meeting session (3), there will be seven VCR tapes to be scheduled into the five VCR’s. Manual intervention will be required to exchange tapes into the VCR decks to allow sequential cablecast of all seven tapes. The candidate’s night cablecast will be cablecast starting the week of May 9. During the week of May 16, candidate’s night and an estimated three town meeting sessions will be cablecast starting on Tuesday May, 17. Town Meeting will not be cablecast evenings
when Town Meeting is in session.
VanTine indicated that the PEG room is very warm because it is not receiving adequate cooling and expressed concern about the additional heat generated by the new equipment that will be installed this summer. The PEG room receives conditioned air from an air conditioner in the planning board room. VanTine will test operating the fan supplying air to the PEG room continuously to see if it impacts the planning board area and/or relieves the heat issue in the PEG room. VanTine spoke with Roggeveen who outlined several options that would address the issue. Newman will contact Roggeveen to discuss cost and lead time estimates to provide additional conditioned air to the PEG room.
VanTine indicated that she has not confirmed that Dan Hnatio will be available to record town meeting sessions. VanTine plans to have two cameras available in the event Hnatio is unavailable.
Newman, in his capacity as Moderator, presented a draft of guidelines to be issued to those wishing to record town meeting on a delayed basis. Newman received comments for consideration in developing the final document.
On motion by Perry, seconded by Newman, the minutes from the April 20, 2005 meeting were approved with Newman and Perry voting in favor to accept, and with Golder and Parr abstaining.
The next PEG meeting is scheduled for Thursday, May 26, 2005 at 7:30 at the Stow Town Building.
On a motion by Perry and seconded by Parr, unanimous vote, the committee adjourned at 9:45PM.
Prepared by: _________________________________
Ed Newman
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